Official UK procurement notice
Fleet Management · YORKSHIRE WATER SERVICES LIMITED (Aug 2026)
Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)
What is being bought
Published requirement descriptionScope
Yorkshire Water is issuing this Preliminary Market Engagement Notice in accordance with Section 16 of the Procurement Act 2023 to inform the market of its intention to engage with suppliers regarding a potential future procurement for fleet management and associated management information services/software.
Yorkshire Water operates a fleet across the North of England that compromises of Cars, LCV, HGV and Plant vehicles, both ICE and EV. Yorkshire Water are seeking to understand current market capabilities, innovation, commercial models and reporting functionality available from suppliers.
The engagement will help shape procurement strategy, service specification, contract structure and evaluation methodology for any future procurement activity.
Yorkshire Water is interested in engaging with suppliers capable of delivering a solution that aligns with the following requirements:
Core Fleet & Operational Management Capabilities
Asset Catergory Management:
Coverage across multiple asset types: Light Commercial Vehicles (LCV), Heavy Goods Vehicles (HGV), and Plant/Specialist Equipment.
Service, Repair & Maintenance (SMR):
Driver support for breakdown, roadside assistance, and scheduling routine maintenance.
MOT due notifications, reminders, and service/maintenance within pre-authorised limits.
Garage network management utilizing owned, independent, and main dealer repair networks.
Maximising Vehicle Availability & Mobile Operations:
Mobile servicing capabilities deployed directly to operational sites/depots to reduce downtime and travel.
"While you wait" servicing solutions to minimize operational vehicle off-road (VOR) time.
Temporary Hire & Contingency Vehicles:
Spot hire logistics and temporary vehicle provision to cover breakdown, maintenance, or operational surges.
Tiered hire rate structures based on duration of hire.
Fleet Administration:
Fines management, Road Fund Licence (RFL/tax) administration, and Motor Insurance Database (MID) updates.
Data, Analytics & Fleet Software
Software System & Portal Access:
Access to an established fleet management software platform for operational tracking and asset visibility.
Management Information (MI) & Reporting:
Real-time reporting and data-driven analytics to support operational decision-making and cost mitigation.
Bespoke and enhanced reporting capabilities tailored to YW requirements.
Clear tracking against key SLAs and KPIs.
Sustainability & EV Integration
Transition to Zero Emissions:
Capability to support, service, and maintain an increasing proportion of Electric Vehicles (EV) and alternative fuel assets across the fleet.
Sufficient garage network coverage and EV-certified technicians to support EV fleet growth.
Data and carbon reporting capabilities to track fleet emissions reductions.
Commercial Models & Market Feedback
Yorkshire Water seeks market feedback on commercial and pricing structures, with specific interest in:
Management Fee Models: Fixed admin/management fee per vehicle alongside transparent cost-per-service pass-through structures.
Hire Rate Structures: Flexible, tiered pricing models for temporary vehicle hire.
Discount & Rebate Sharing: Mechanisms for passing through parts, trade discounts, and manufacturer rebates.
This notice is intended solely to facilitate market engagement and gather information from potential suppliers. It does not constitute a call for competition, invitation to tender, award commitment or guarantee that a procurement exercise will proceed.
YW is seeking to understand market capability, availability, performance, and commercial models for fleet management services to support its operational and sustainability objectives.
CPV: Fleet management, repair and maintenance services
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How YORKSHIRE WATER SERVICES LIMITED buys Repair and maintenance services of motor vehicles and associated equipment (CPV 5011), and who usually turns up
YORKSHIRE WATER SERVICES LIMITED’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Yorkshire and the Humber.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Yorkshire and the Humber.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 94 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid29%
2–336%
4–614%
7+21%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate14% / 10%
Within ±2%86% / 80%
Above estimate0% / 10%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5011Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 14 past lots.
A forecast, not a list of bidders.
1 bid29%
2–336%
4–614%
7+21%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Aug 2026, 13:54 BST
- Last source update
- 3 Aug 2026, 13:54 BST
- FTS notice number
2026/S 000-073205- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06da06Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
3 Aug 2026 → 1 Apr 2027 · 3 dates- Planning notice published79 days ago3 Aug 2026, 13:54 BST
- Market engagement61 days ago20 Aug 2026, 23:59 BST
Please send expressions of interest via email with the subject "Flet Management" to [email protected]
Interested suppliers are invited to include the following in their email:
Provide a written overview of their Company and the services and capabilities they offer
Describe relevant experience delivering similar solutions across LCV, HGV, and Plant/Specialist asset types.
Outline network coverage and garage network availability across the North of England/Yorkshire region
Detail mobile servicing capabilities and "while you wait" service operational setups.
Outline proposed commercial, pricing, and rebate-sharing models.
Overview of fleet management software, data analytics, and reporting capabilities.
Capabilities in supporting growing Electric Vehicle (EV) fleets.
Yorkshire Water may also invite selected suppliers to participate in follow-up engagement activities, such as:
Supplier presentations
Workshops
One to one discussions
Yorkshire Water may not be able to engage with all respondents and reserves the right to select a representative sample based on relevance and capability. Participation, or non-participation, will not affect any future procurement process.
- Today21 Oct 2026
- Contract startsin 162 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published3 Aug 2026, 13:54 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender