Find a TenderAwardedContract award notice

Published 12 Jun 2026, 12:24 BST

Official UK procurement notice

Fire & Security Systems Maintenance & Installation

Authority: Kingston University (Education)

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Construction & Civil Engineering (45)

+2 more

Repair & Maintenance (50)Installation services (except software) (51)

Delivery: London (UKI63)

Budget not disclosed£0total for 2 lots

Submissions closed 10 Jul 2026awarded 15 Sept 2026

Award (standstill) to Trinity Fire and Security Systems, Phoenix Integrated Security Ltd2 awards

Contract term 3 yrsends 31 Aug 2029 · up to 1 Sept 2031 with extensions · starts 1 Sept 2026

What is being bought2 lots · detail below

Published requirement description

For the provision of Fire & Security Systems Maintenance & Installation services for fire alarm, smoke ventilation and evacuation communications.

CPV: Alarm systems · Fire-alarm system installation work · Fire-alarm systems · Fire-prevention installation works · Installation services of fire protection equipment · Repair and maintenance services of security equipment · Security equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Lot #1Fire Systems Maintenance & InstallationAwardedRenewal 3 yrsPublished value£0

The source published no individual description for this lot.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 1 Sept 2031 with extensions

Extensions: Option to extend for up to 2 years

31625200 Fire-alarm systems 35121000 Security equipment 35121700 Alarm systems 45312100 Fire-alarm system installation work 45343000 Fire-prevention installation works 50610000 Repair and maintenance services of security equipment

Lot #2Security Systems Maintenance & InstallationAwardedRenewal 3 yrsPublished value£0

The source published no individual description for this lot.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 1 Sept 2031 with extensions

Extensions: Option to extend for up to 2 years

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 70%Price: 30%

Published sub-criteria (2)

Knowledge, experience and Delivery and Quality: 70%
Cost: 30%

Published award criteria (2)

Knowledge, experience and Delivery and Quality: Demonstrate the company's capabilities, expertise and experience in delivering the services. Describe how services will be delivered to meet specified requirements, to a high standard, and added value/benefits offered
Cost: Cost of Services

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Jun 2026, 12:24 BST
Last source update: 15 Sept 2026, 14:41 BST
Award evaluation window: Submission end – 14 Aug 2026
Authority reference: CPU-23-KU-UKO-923-AS-2026
FTS notice number: 2026/S 000-055655
Latest notice: Contract award notice (UK6)
Classification (CPV): Alarm systemsFire-alarm system installation workFire-alarm systemsFire-prevention installation worksInstallation services of fire protection equipmentRepair and maintenance services of security equipmentSecurity equipment
Delivery area: London (UKI63)
Official registry OCID: ocds-h6vhtk-06b3f5 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 10 Jul 2026, 14:00 BST
Clarification deadline: 3 Jul 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/kingstonuniversity/a… ↗

Timeline

12 Jun 2026 → 24 Sept 2026 · 8 dates

Tender notice published136 days ago
12 Jun 2026, 12:24 BST
Clarification questions by115 days ago
3 Jul 2026, 17:00 BST
Submission deadline108 days ago
10 Jul 2026, 14:00 BST
Award decision expected by72 days ago
14 Aug 2026, 23:59 BST
Contract starts55 days ago
1 Sept 2026, 00:00 BST
Assessment summaries sent41 days ago
15 Sept 2026, 00:00 BST
Latest notice published41 days ago
15 Sept 2026, 14:41 BST
Standstill ends31 days ago
24 Sept 2026, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 12 Jun 2026

Tender notice published
12 Jun 2026, 12:24 BST
UK4
Contract award notice published
15 Sept 2026, 14:41 BST
UK6
Status changed to complete
15 Sept 2026, 14:41 BST
Contract signature expected
25 Sept 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £748,5232 awards exc. VAT

Bids received 88 from SMEs

Awarded to	Value	Date	Status
Lot 1 · Fire Systems Maintenance & Installation1 award
Trinity Fire and Security Systems1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 1 year plus 1 year option to extend · Options: small works items and other additional services	£439,676	15 Sept 2026standstill to 24 Sept 2026	Standstill
Lot 2 · Security Systems Maintenance & Installation1 award
Phoenix Integrated Security Ltd1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 1 year plus 1 year option to extend · Options: Small works items and other additional services	£308,847	15 Sept 2026standstill to 24 Sept 2026	Standstill

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Fire Systems Maintenance & Installation	5final-stage tenders	5	0	—
2 · Security Systems Maintenance & Installation	3final-stage tenders	3	0	—

Contracting authority & participating public bodies

Kingston University Higher Education Corporation

Contracting authorityPublic authority - sub-central government GB-UKPRN: 10003678 Holmwood House Grove Crescent, Kingston upon Thames, London, KT1 2EEContact name, email

Bidders & participating suppliers

2 commercial parties on the notice

Phoenix Integrated Security LtdAwarded supplierGB-PPON: PXTH-2558-TDVL Unit 25 Finns Business Park, Mill Lane, Crondall, UK, South East, GU10 5RXContact email
Trinity Fire & Security Systems LtdAwarded supplierGB-PPON: PZBZ-3648-RVRL 13 Flemming Court, Castleford, Yorkshire & Humber, WF10 5HWContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsKingston University e-procurement address

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender15 Sept 2026, 14:41 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender15 Sept 2026, 14:41 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Jun 2026, 12:24 BST