Official UK procurement notice
Fire Protection Systems and Equipment Maintenance
Authority: Milton Keynes City Council (Local council)
What is being bought
Published requirement descriptionMilton Keynes City Council are currently out to tender for the provision of Fire Protection Systems and Equipment Maintenance.
For the Corporate Landlord stock (properties from which the council predominately offer their services) the Council has full maintenance responsibility (subject to assets) including reactive, quoted, planned, best practice and statutory compliance obligations. Fire Protection systems fall into this category.
Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which they will be given access to the full tender documentation through this E Tendering system https://in-tendhost.co.uk/milton-keynes/
Suppliers will be notified by email and the tender documents can be accessed from the "My Tenders" area of this website be electing the "view details" button for this tender.
Deadline for submissions for this tender will be 12 Noon 19th November 2026
The contracting authority has prior experience of procuring similar services and is aware of a mature and competitive marketplace. The project team therefore determined that Pre‑Market Engagement would not add material value or improve competition, specification development, or procurement outcomes. In accordance with the Procurement Act 2023 and adopting a proportionate approach, the authority proceeded directly to the tender stage.
- The authority expects to re-tender this requirement around 1 Jul 2030, 23:59 BST.
CPV: Alarm systems · Emergency lighting equipment · Fire extinguishers · Fire suppression system · Fire-alarm systems · Fire-detection systems · Repair and maintenance services of electrical building installations · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished valueAED 320,000
- Value
- AED 320,000 exc. VAT · AED 384,000 inc. VAT
- Extensions
- option for the Council to extend for 12 months
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Critiera — 55%
- Price — 45%
Published award criteria (2)
- Quality Critiera — Please see Invitation to Tender for further details. The Tender documents can be accessed by logging into https://in-tendhost.co.uk/milton-keynes/
- Price — Please see Invitation to Tender for further details. The Tender documents can be accessed by logging into https://in-tendhost.co.uk/milton-keynes/
No conditions of participation were published on the notice; check the tender documents.
- Price carries 45 of 100 points — a 10% discount moves about 4.5 points. Quality carries 55 of 100 — the paper moves it further than the discount.
- Turnover usually expected at this size: about AED 213,139 (twice the annual value).
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Milton Keynes City Council buys Sound or visual signalling apparatus (CPV 3162) — and who usually turns up
Milton Keynes City Council’s own published record, next to the South East England market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Sound or visual signalling apparatus (CPV 3162) →
How the contest usually goes
This buyer’s published record next to the market where the work is delivered — contested contracts only, counted per lot
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in South East England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside South East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 80 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid17% / 0%
2–323% / 10%
4–623% / 20%
7+37% / 70%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate43% / 14%
Within ±2%30% / 43%
Above estimate27% / 43%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors — from published award history, not a bid list
Lot #1CPV 3162Published estimate£320,000
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
The published estimate is in AED, so this lot carries no forecast — the model is trained on sterling estimates.
A forecast, not a list of bidders.
1 bid0%
2–310%
4–620%
7+70%
i
Where the winning price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A guide, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| — | ||||
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate | |
|---|---|---|---|---|
| — | ||||
Coverage and what to read with care
- Each figure explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two sides are never blended. A lot’s own market is read at its delivery region where the lot names one; where it names several, or none that can be resolved, the chart falls back to the UK-wide record for the same category and says so under the bar. An empty cell means the source published nothing usable. Long form: Methodology.
- When we call out a difference. A buyer figure is only flagged against the market when the sample is large enough that the gap is unlikely to be chance; at most two callouts appear, always phrased as a comparison with both numbers and the sample size.
- Coverage (re-measured 5 Oct on the live record, 94,497 awarded procedures of the last three years). 51 % publish a bid count and 72 % a delivery region, so the market column reads the authority’s registered region when the notice names none, labelled. Of the 17,687 award-vs-estimate pairs, 34 % sit exactly on the estimate — the buyer published the award at the figure it advertised. n is on every figure; a thin sample is muted, never hidden, and a distribution is not drawn as percentages below ten observations.
- “Match”, text similarity, the expected-bid figure and the distribution drawn beneath it are model outputs, not published facts or win probabilities. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jul 2030
- First published
- 8 Oct 2026, 17:05 BST
- Last source update
- 8 Oct 2026, 17:05 BST
- Award evaluation window
- Submission end — 1 Apr 2027
- Authority reference
2026-025- FTS notice number
2026/S 000-095417- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078434Find a Tender- Contract terms summary
- As stated in tender documents
- Risks
- As stated in tender documents
How to participate & submission route
Official notice Submit via In-tend- Requests to participate (first stage)
- —
- Tender submission deadline
- 19 Nov 2026, 12:00 GMT
- Clarification deadline
- 5 Nov 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice publishedearlier today8 Oct 2026, 17:05 BST
- Clarification questions byin 28 days5 Nov 2026, 23:59 GMT
- Submission deadlinein 42 days19 Nov 2026, 12:00 GMT
- Award decision expected byin 175 days1 Apr 2027, 23:59 BST
- Contract startsin 265 days1 Jul 2027, 00:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
2 events · 1 release on Find a Tender · since 8 Oct 2026- Tender notice published8 Oct 2026, 17:05 BSTUK4
- First tender notice published8 Oct 2026, 17:05 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please see Invitation to Tender for further details. The Tender documents can be accessed by logging into https://in-tendhost.co.uk/milton-keynes/
Notices published for this procedure
- Tender notice Tender notice on Find a Tender