Official UK procurement notice
Estates Management Dynamic Purchasing System
Authority: Fife Housing Group (Housing)
What is being bought9 lots · detail below
Published requirement descriptionCreation of a Dynamic Purchasing System for Estate Management Services.
- Recurrence: 31st March 2028
CPV: Access control system · Accommodation, building and window cleaning services · Asbestos removal services · Asbestos-removal work · Blacksmith services · Cleaning and sanitation services in urban or rural areas, and related services · Cleaning services · Demolition, site preparation and clearance work · Drainage and surface works · Drainage construction works · Fire suppression system · Fire-alarm system installation work · +19 more
Lots and requirements (9)Procurement structure
9 lots · all with a published valueEvery one of these 4 lots carries the same published figure, £250,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1GroundworksRenewalceiling above
Contractors who specialise in carrying out demolition and site clearance, as well as ground works, drainage, and associated works.
This may include infrastructure; roads, carparks, and footpaths from either a repair or maintenance aspect.
Lot #2Tree WorkRenewalPublished value£300,000
Services required include full tree removal, pruning, and stump grinding.
Additional works may include site clearance and ground preparation to enable construction work on domestic properties, offices, or commercial buildings.
Lot #3LandscapingRenewalceiling above
Hard and soft landscaping services, along with grounds maintenance of common areas surrounding domestic properties, offices, and commercial property.
Lot #4Asbestos RemovalRenewalceiling above
Asbestos Services including carrying out surveys, organising testing, and then then the removal thereof in domestic properties, offices, and commercial property.
Lot #5Specialist GlazingRenewalceiling above
The removal and repair or replacement of window (all types) and door glazing in domestic properties, offices, and commercial property.
Carry out curtain walling repairs, removal and replacement of units in flatted properties, offices, and commercial property.
Lot #6Door EntryRenewalPublished value£100,000
Carry out repairs and maintenance of existing door entry and vehicle barrier systems fitted to domestic properties (flats), offices, and commercial properties. This includes both software and hardware.
Install new systems based on existing being beyond economical repair.
Lot #7Fire SystemsRenewalPublished value£150,000
Carry out surveys, installation of new and on-going maintenance of systems over its warranty and lifecycle duration.
Provide repair and maintenance services for existing systems installed in domestic properties, offices and commercial property covering;
Fire Detection and Alarms
Fire Extinguisher and Fighting Equipment
Fire Suppression / Sprinkler Systems
Lot #8Metalwork/BlacksmithsRenewalPublished value£100,000
Carry out repairs, replacement and maintenance of existing steel structures, gates and railings, staircases, and canopies.
Lot #9CleaningRenewalPublished value£100,000
Carry out all types of cleaning services within domestic properties, offices and commercial property.
This covers property void clearing and cleaning, deep and sparkle cleans, kitchen and bathroom sanitation, windows, floors, and bad smell/odour removal.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
See Estates Management DPS Supporting Document.
- Staff
- Names and qualifications of delivery staff must be submitted
- “Estates Management Dynamic Purchasing System” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 31st March 2028
- First published
- 3 Mar 2023, 16:36 GMT
- Last source update
- 3 Mar 2023, 16:36 GMT
- Award evaluation window
- 3 Apr 2023 – …
- Authority reference
FHG/DM/0323/1- FTS notice number
2023/S 000-006362- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ae28Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See Estates Management DPS Supporting Document.
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=724711. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Not known at this time. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits will be confirmed for each project and contract procured through the DPS at that time. (SC Ref:724711)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Admission period ends
- 31 Mar 2023, 17:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 Apr 2023, 09:00 BST
Timeline
3 Mar 2023 → 3 Apr 2023 · 3 dates- Notice published3 Mar 2023, 16:36 GMT
- Admission / appointment period endsperiod end, not a bid countdown31 Mar 2023, 17:00 BST
- Bids opened3 Apr 2023, 09:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dunfermline Sheriff CourtReview body
- Royal Institute of Chartered SurveyorsMediation body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria