Find a TenderAwardedContract award notice
Published 27 Aug 2025, 10:42 BST

Official UK procurement notice

EBC EC Oatlands Recreation Ground Sand Pit and Play Equipment

Official notice

Authority: Elmbridge Borough Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£100,000£120,000 inc. VAT1.5% below published estimate
Submissions closed 26 Sept 2025awarded 6 Oct 2025
Awarded to KOMPAN Limited
Contract term 5 moends 27 Feb 2026 · starts 10 Oct 2025

What is being bought

Published requirement description

Elmbridge Borough Council is approaching the market with a view to install items of play equipment and associated Wetpour surfacing, the design, build and creation of a new sand pit in the old paddling pool and removal of the existing sand pit. The design is to include sand play equipment, imaginative toddler equipment and the creation of a seated/picnic area and associated surfacing.

Remove in entirety the original sand pit including paving / concrete edging and return to grass. Then to supply and install new play equipment and associated rubber wet pour surface. Including creative sand play equipment, four seat springer, infant unit and all associated safety surface:

•To supply and install selected new toddler social and interactive play equipment and safety surfacing with imaginative and challenging designs to increase play value.

•Install new sand pit within the old paddling pool with interactive sand play equipment.

•To supply and install, picnic benches and seating.

•To maintain the council's high standard of inclusion and creation of a safe play experience for all visitors and users of the site.

•Approx. Surface Area: Existing Sand Pit - 48 M/Sq.

•Approx. Surface Area: Paddling Pool - 215 M/Sq.

•Approx. Surface Area: Picnic and play Area - 300+M/Sq

CPV: Landscaping work for playgrounds · Park and playground equipment · Playground equipment

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 moPublished value£100,000
Contract period: 10 Oct 2025 – 27 Feb 2026 (5 mo)Value: £100,000 exc. VAT · £120,000 inc. VAT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: Quality questions = 55% (60% if public consultation is not sought / applicable). Public Consultation = 5%
  • Price: Total cost (less VAT) to deliver the completed project
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Aug 2025, 10:42 BST
Last source update
6 Oct 2025, 18:35 BST
Authority reference
EBC-038626
FTS notice number
2025/S 000-051484
Latest notice
Contract award notice (UK6)
Classification (CPV)
Landscaping work for playgroundsPark and playground equipmentPlayground equipment
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-058e47 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
26 Sept 2025, 12:00 BST
Clarification deadline
12 Sept 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Aug 2025 → 10 Oct 2025 · 5 dates
  1. Tender notice published
    27 Aug 2025, 10:42 BST
  2. Clarification questions by
    12 Sept 2025, 16:00 BST
  3. Submission deadline391 days ago
    26 Sept 2025, 12:00 BST
  4. Latest notice published381 days ago
    6 Oct 2025, 18:35 BST
  5. Contract starts378 days ago
    10 Oct 2025, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 27 Aug 2025
  1. Tender notice published
    27 Aug 2025, 10:42 BST
    UK4
  2. Contract award notice published
    6 Oct 2025, 18:35 BST
    UK6
  3. Status changed to complete
    6 Oct 2025, 18:35 BST
  4. Contract signature expected
    8 Oct 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £98,4691 award exc. VAT
Bids received 22 from SMEs
Awarded toValueDateStatus
KOMPAN Limited10 Nov 2025 – 27 Feb 2026£98,4696 Oct 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

Elmbridge Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNNR-6659-GVMN Elmbridge Borough Council, High Street, Esher, South East, KT109SDContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • KOMPAN LIMITEDAwarded supplierGB-COH: 01704623GB-PPON: PTQM-3283-LHMZ Serenity House, Shirwell Crescent, Milton Keynes, South East, MK4 1GAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender