Official UK procurement notice
Dental Supplies for Oral Health Improvement Initiatives
Authority: North Northamptonshire Council (Local council)
What is being bought
Published requirement descriptionPurpose
This specification outlines the requirements for the procurement and distribution of high-quality, age-appropriate oral health supplies to support supervised toothbrushing programmes in early years settings, schools and for donations to foodbanks and other organisations for oral health improvement initiatives. The aim is to ensure consistent and timely delivery of materials to facilitate daily brushing routines, ultimately contributing to improved oral health outcomes for children and adults in priority communities.
The Council anticipates new oral health initiatives will be developed during the contract period and the Provider will be expected to support and adapt products supplies within reason.
Objectives
• Ensure a regular, consistent supply of oral health materials.
• Comply with health and safety regulations and evidence-based oral health standards.
• Enable efficient ordering, timely communication, storage, and delivery processes.
• Maintain accurate documentation and traceability of all distributions.
• Meet the needs of evolving projects.
Scope of Service
Procurement, packaging, and distribution of the following items:
Children's Toothbrushes for STB
• Small toothbrush head, medium texture
Read the full description (3,155 more characters)
• Option: Suitable for children aged up to 3 years
• Option: Suitable for children aged 3-6 years
• Individually wrapped
• Variety of colours preferred
• Each toothbrush must be uniquely identifiable
Children's Toothbrushes for Foodbanks
• Small toothbrush head, medium texture
• Option: Suitable for children aged up to 3 years
• Option: Suitable for children aged 3-6 years
• Option: Suitable for children aged 7+
• Individually wrapped
• Variety of colours preferred
Adult's Toothbrushes for Foodbanks
• Individually wrapped
• Variety of colours preferred
Fluoridated Toothpaste
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Minimum tube size: 75ml
• Must comply with national oral health guidelines (e.g. OHID/NICE)
Pre-packed Infant's Toothbrushes and Toothpastes for Foodbanks and MNBT project
• Age-appropriate toothbrush head
• Individually wrapped packs
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Option for commissioners to supply a leaflet to be added to packs
• Recyclable packaging where possible
Pre-packed Children's Toothbrushes and Toothpastes for Foodbanks
• Age-appropriate toothbrush head
• Individually wrapped packs
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Option for commissioners to supply a leaflet to be added to packs
• Recyclable packaging where possible
Pre-packed Adult's Toothbrushes and Toothpastes for Foodbanks
• Age-appropriate toothbrush head
• Individually wrapped packs
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Option for commissioners to supply a leaflet to be added to packs
• Recyclable packaging where possible
Toothbrush Storage Racks
• Designed for use in supervised toothbrushing programmes
• Easy to clean, labelled holders to support hygiene and individual identification
• Designed for appropriate space to reduce cross contamination
Toothbrush Rack Caps / Covers
• Provided if racks are not enclosed
• Must ensure hygiene and protection of toothbrushes
Additional Items
• Storage trolleys
• Large sand timers
• Option to provide: non-foaming toothpaste
• Option to provide: toothbrushes and toothpastes suitable for SEN needs
• Option to provide: recycling used toothbrushes
Additional Services
• Storage support of Colgate donated pallets
• Option: Application of unique labels to Colgate toothbrushes for STB programme
• Option: Printing permanent unique identifiers on to Colgate toothbrushes for STB programme
• Preparation and packing of take-home Colgate toothbrush and toothpaste packs (maintaining hygiene and clinical compliance)
Ordering Process
• Supplies to be ordered by the commissioning team based on demand.
• Deliveries should be completed within 10 working days of the order being accepted.
4.5. Delivery Requirements
The provider must ensure capability for:
• Deliveries may be made directly to each participating setting, school or distribution hub, as advised by commissioners.
• Optional 1-hour timed slot delivery where required
• Each delivery must include a delivery note and contents list to be forwarded to the commissioners
CPV: Dental and subspecialty instruments and devices · Toothbrushes · Toothpaste
The lotProcurement structure
single lot · value publishedLot #1Lot 1CancelledRenewalPublished value£90,000
- Value
- £90,000 exc. VAT · £90,000 inc. VAT
- Extensions
- Contract term: 1 year with the option to extend for an additional year (maximum 2 years)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
The award criteria is set out in the Request For Quotation documentation. It is a combination of price and quality. Quality 60% and Price 40%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Aug 2025, 16:08 BST
- Last source update
- 12 Aug 2025, 16:08 BST
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058497Find a Tender
How it was run
Official notice- Submission deadline
- 29 Aug 2025, 12:00 BST
- Clarification deadline
- 22 Aug 2025, 12:00 BST
- Electronic submission
- Not allowed
Timeline
5 published dates · Europe/London- Tender notice published8 Aug 2025, 16:57 BST
- Latest notice published12 Aug 2025, 16:08 BST
- Clarification questions by22 Aug 2025, 12:00 BST
- Submission deadline394 days ago29 Aug 2025, 12:00 BST
- Contract starts384 days ago8 Sept 2025, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 12 Aug 2025 | CancelledThe Council is currently reviewing the terms and conditions for this service. Once finalised it is intended this opportunity will be relaunched. |
Notice history
10 events · 4 releases on Find a Tender · since 8 Aug 2025- Procurement termination notice published12 Aug 2025, 16:08 BSTUK12
- Published value updated12 Aug 2025, 16:08 BSTwas £90,000
- Status changed to cancelled12 Aug 2025, 16:08 BST
- Procurement method changed12 Aug 2025, 16:08 BST
- Deadline withdrawn12 Aug 2025, 16:08 BST
- Buyer details updated12 Aug 2025, 16:08 BST
- Tender notice published12 Aug 2025, 09:39 BSTUK4
- Tender notice published12 Aug 2025, 09:36 BSTUK4
- Deadline moved to 29 Aug 2025, 12:00 BST12 Aug 2025, 09:36 BST+7 days · was 22 Aug 2025, 12:00 BST
- Tender notice published8 Aug 2025, 16:57 BSTUK4
Published amendments (1)
Deadline for submission of bids extended by 1 week to Friday 29 August. Additional time provided for suppliers to bid and prepare quotes
Routine re-releases (4)
- 2025-08: 1 release · 8 Aug 2025
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The proposal in this request for quotation presents an opportunity to supply the provision of dental supplies, preparation, packing and delivery services for the projects described above. The exact resource and volume requirements will be confirmed throughout the duration of the …
- Bidding documents and specifications The proposal in this request for quotation presents an opportunity to supply the provision of dental supplies, preparation, packing and delivery services for the projects described above. The exact resource and volume requirements will be confirmed throughout the duration of the …
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender