Find a TenderCancelledProcurement termination notice
Published 12 Aug 2025, 16:08 BST

Official UK procurement notice

Dental Supplies for Oral Health Improvement Initiatives

Official notice

Authority: North Northamptonshire Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£90,000≈ £90k / year · £90,000 inc. VAT · 1 value update
Submissions closed 29 Aug 2025
Contract term 1 yrup to 2 yrs with extensions · starts 8 Sept 2025

What is being bought

Published requirement description

Purpose

This specification outlines the requirements for the procurement and distribution of high-quality, age-appropriate oral health supplies to support supervised toothbrushing programmes in early years settings, schools and for donations to foodbanks and other organisations for oral health improvement initiatives. The aim is to ensure consistent and timely delivery of materials to facilitate daily brushing routines, ultimately contributing to improved oral health outcomes for children and adults in priority communities.

The Council anticipates new oral health initiatives will be developed during the contract period and the Provider will be expected to support and adapt products supplies within reason.

Objectives

• Ensure a regular, consistent supply of oral health materials.

• Comply with health and safety regulations and evidence-based oral health standards.

• Enable efficient ordering, timely communication, storage, and delivery processes.

• Maintain accurate documentation and traceability of all distributions.

• Meet the needs of evolving projects.

Scope of Service

Procurement, packaging, and distribution of the following items:

Children's Toothbrushes for STB

• Small toothbrush head, medium texture

Read the full description (3,155 more characters)

• Option: Suitable for children aged up to 3 years

• Option: Suitable for children aged 3-6 years

• Individually wrapped

• Variety of colours preferred

• Each toothbrush must be uniquely identifiable

Children's Toothbrushes for Foodbanks

• Small toothbrush head, medium texture

• Option: Suitable for children aged up to 3 years

• Option: Suitable for children aged 3-6 years

• Option: Suitable for children aged 7+

• Individually wrapped

• Variety of colours preferred

Adult's Toothbrushes for Foodbanks

• Individually wrapped

• Variety of colours preferred

Fluoridated Toothpaste

• 1350-1500 ppm fluoride

• Age-appropriate formulation

• Free from animal derivatives and gluten

• Minimum tube size: 75ml

• Must comply with national oral health guidelines (e.g. OHID/NICE)

Pre-packed Infant's Toothbrushes and Toothpastes for Foodbanks and MNBT project

• Age-appropriate toothbrush head

• Individually wrapped packs

• 1350-1500 ppm fluoride

• Age-appropriate formulation

• Free from animal derivatives and gluten

• Option for commissioners to supply a leaflet to be added to packs

• Recyclable packaging where possible

Pre-packed Children's Toothbrushes and Toothpastes for Foodbanks

• Age-appropriate toothbrush head

• Individually wrapped packs

• 1350-1500 ppm fluoride

• Age-appropriate formulation

• Free from animal derivatives and gluten

• Option for commissioners to supply a leaflet to be added to packs

• Recyclable packaging where possible

Pre-packed Adult's Toothbrushes and Toothpastes for Foodbanks

• Age-appropriate toothbrush head

• Individually wrapped packs

• 1350-1500 ppm fluoride

• Age-appropriate formulation

• Free from animal derivatives and gluten

• Option for commissioners to supply a leaflet to be added to packs

• Recyclable packaging where possible

Toothbrush Storage Racks

• Designed for use in supervised toothbrushing programmes

• Easy to clean, labelled holders to support hygiene and individual identification

• Designed for appropriate space to reduce cross contamination

Toothbrush Rack Caps / Covers

• Provided if racks are not enclosed

• Must ensure hygiene and protection of toothbrushes

Additional Items

• Storage trolleys

• Large sand timers

• Option to provide: non-foaming toothpaste

• Option to provide: toothbrushes and toothpastes suitable for SEN needs

• Option to provide: recycling used toothbrushes

Additional Services

• Storage support of Colgate donated pallets

• Option: Application of unique labels to Colgate toothbrushes for STB programme

• Option: Printing permanent unique identifiers on to Colgate toothbrushes for STB programme

• Preparation and packing of take-home Colgate toothbrush and toothpaste packs (maintaining hygiene and clinical compliance)

Ordering Process

• Supplies to be ordered by the commissioning team based on demand.

• Deliveries should be completed within 10 working days of the order being accepted.

4.5. Delivery Requirements

The provider must ensure capability for:

• Deliveries may be made directly to each participating setting, school or distribution hub, as advised by commissioners.

• Optional 1-hour timed slot delivery where required

• Each delivery must include a delivery note and contents list to be forwarded to the commissioners

CPV: Dental and subspecialty instruments and devices · Toothbrushes · Toothpaste

The lotProcurement structure

single lot · value published
Lot #1Lot 1CancelledRenewal 1 yrSMEPublished value£90,000
Contract period: 8 Sept 2025 — 31 Aug 2026 (1 yr) · up to 2 yrs with extensionsEligibility: SME eligibleDelivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
Value
£90,000 exc. VAT · £90,000 inc. VAT
Extensions
Contract term: 1 year with the option to extend for an additional year (maximum 2 years)
33130000 Dental and subspecialty instruments and devices33711710 Toothbrushes33711720 Toothpaste

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

The award criteria is set out in the Request For Quotation documentation. It is a combination of price and quality. Quality 60% and Price 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
12 Aug 2025, 16:08 BST
Last source update
12 Aug 2025, 16:08 BST
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Dental and subspecialty instruments and devicesToothbrushesToothpaste
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)+1 more
Official registry OCID
ocds-h6vhtk-058497 Find a Tender

How it was run

Official notice
Submission deadline
29 Aug 2025, 12:00 BST
Clarification deadline
22 Aug 2025, 12:00 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release
Request for Quotation. Completed submissions to be returned to [email protected] by no later than the Deadline for Submission of Bids, 12:00 on Friday, 29 August 2025.

Timeline

5 published dates · Europe/London
  1. Tender notice published
    8 Aug 2025, 16:57 BST
  2. Latest notice published
    12 Aug 2025, 16:08 BST
  3. Clarification questions by
    22 Aug 2025, 12:00 BST
  4. Submission deadline394 days ago
    29 Aug 2025, 12:00 BST
  5. Contract starts384 days ago
    8 Sept 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—12 Aug 2025CancelledThe Council is currently reviewing the terms and conditions for this service. Once finalised it is intended this opportunity will be relaunched.

Notice history

10 events · 4 releases on Find a Tender · since 8 Aug 2025
  1. Procurement termination notice published
    12 Aug 2025, 16:08 BSTUK12
  2. Published value updated
    12 Aug 2025, 16:08 BSTwas £90,000
  3. Status changed to cancelled
    12 Aug 2025, 16:08 BST
  4. Procurement method changed
    12 Aug 2025, 16:08 BST
  5. Deadline withdrawn
    12 Aug 2025, 16:08 BST
  6. Buyer details updated
    12 Aug 2025, 16:08 BST
  7. Tender notice published
    12 Aug 2025, 09:39 BSTUK4
  8. Tender notice published
    12 Aug 2025, 09:36 BSTUK4
  9. Deadline moved to 29 Aug 2025, 12:00 BST
    12 Aug 2025, 09:36 BST+7 days · was 22 Aug 2025, 12:00 BST
  10. Tender notice published
    8 Aug 2025, 16:57 BSTUK4
Published amendments (1)

Deadline for submission of bids extended by 1 week to Friday 29 August. Additional time provided for suppliers to bid and prepare quotes

Routine re-releases (4)
  • 2025-08: 1 release · 8 Aug 2025

Contracting authority & participating public bodies

North Northamptonshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQCM-5634-HGCN The Corby Cube, George Street, Corby, East Midlands, NN17 1QG

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsDOCXThe proposal in this request for quotation presents an opportunity to supply the provision of dental supplies, preparation, packing and delivery services for the projects described above. The exact resource and volume requirements will be confirmed throughout the duration of the …
  • Bidding documents and specifications tenderBidding documents and specificationsDOCXThe proposal in this request for quotation presents an opportunity to supply the provision of dental supplies, preparation, packing and delivery services for the projects described above. The exact resource and volume requirements will be confirmed throughout the duration of the …

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender