Find a TenderClosedTender notice

Published 14 Oct 2025, 12:05 BST

Official UK procurement notice

Decarbonisation – Royal Armouries Boiler Replacement

Authority: Royal Armouries Museum (Central government)

WorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)

+5 more

Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)Installation services (except software) (51)Architecture & Engineering (71)

Delivery: Yorkshire & Humber (UKE42)

Published estimate£900,000£1,080,000 inc. VAT

Submissions closed 26 Jan 2026

Contract term 8 moends 1 Nov 2026 · starts 24 Feb 2026

What is being bought

Published requirement description

The aim of the project is to replace the existing boilers at the Royal Armouries Museum in Leeds with a more carbon-efficient technology that does not utilise natural gas or any other fossil fuels. While the tender primarily seeks an electric solution, such as Air Source Heat Pumps (ASHP) or Ground Source Heat Pumps (GSHP), other technologies or approaches are also welcome for consideration.

To view this notice, please click here:

neupc.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Architectural and related services · Architectural, construction, engineering and inspection services · Boiler installation work · Central-heating equipment · Central-heating installation work · Central-heating radiators and boilers and parts · Commissioning of heating installations · Consultative engineering and construction services · District heating · District heating boiler · District-heating mains construction work · District-heating plant construction work · +25 more

The lotProcurement structure

single lot · value published

Lot #1 8 moSMEVCSEPublished value£900,000

Contract period: 24 Feb 2026 – 1 Nov 2026 (8 mo)Value: £900,000 exc. VAT · £1,080,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

09323000 District heating 09324000 Long-distance heating 39715000 Water heaters and heating for buildings; plumbing equipment 39715200 Heating equipment 39715210 Central-heating equipment 42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (6)

System Requirements and Justification: 17.5%
Previous Experience: 12.5%
Delivery Strategy: 10%
Programme: 10%
Pricing Schedule: 40%
Social Value: Sustainability: 10%

Published award criteria (6)

Pricing Schedule: Price
System Requirements and Justification: Q1
Previous Experience: Q2
Delivery Strategy: Q3
Programme: Q4
Social Value: Sustainability: SV1

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 14 Oct 2025, 12:05 BST
Last source update: 20 Nov 2025, 14:05 GMT
Authority reference: RA-0220
FTS notice number: 2025/S 000-065129
Latest notice: Tender notice (UK4)
Classification (CPV): Architectural and related servicesArchitectural, construction, engineering and inspection servicesBoiler installation workCentral-heating equipmentCentral-heating installation workCentral-heating radiators and boilers and partsCommissioning of heating installationsConsultative engineering and construction servicesDistrict heatingDistrict heating boiler
+27 more
District-heating mains construction workDistrict-heating plant construction work
Delivery area: Yorkshire & Humber (UKE42)
Official registry OCID: ocds-h6vhtk-05cc2d Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowed

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 26 Jan 2026, 17:00 GMT
Clarification deadline: 9 Jan 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

neupc.delta-esourcing.com/respond/SPK53DZ42D ↗

Timeline

14 Oct 2025 → 24 Feb 2026 · 5 dates

Tender notice published377 days ago
14 Oct 2025, 12:05 BST
Latest notice published340 days ago
20 Nov 2025, 14:05 GMT
Clarification questions by290 days ago
9 Jan 2026, 12:00 GMT
Submission deadline272 days ago
26 Jan 2026, 17:00 GMT
Contract starts244 days ago
24 Feb 2026

Notice history

3 events · 2 releases on Find a Tender · since 14 Oct 2025

Tender notice published
14 Oct 2025, 12:05 BST
UK4
Tender notice published
20 Nov 2025, 14:05 GMT
UK4
Deadline moved to 26 Jan 2026, 17:00 GMT
20 Nov 2025, 14:05 GMT
+66 days · was 21 Nov 2025, 17:00 GMT

Published amendments (1)

Amended ITT document

Contracting authority & participating public bodies

Royal Armouries Museum

Contracting authorityPublic authority - sub-central government GB-PPON: PCCZ-9656-MDZP Armouries Drive, Leeds, Yorkshire & Humber, LS10 1LTContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Nov 2025, 14:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Oct 2025, 12:05 BST