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Find a TenderAwardedContract details notice
Published 10 Oct 2025, 10:23 BST

Official UK procurement notice

Cyclical Decorations and Minor Repairs

Official notice

Authority: Greensquareaccord (Central government)

4 lotsWorksCompetitive flexible procedureAbove thresholdSME suitableMax 2 lots per supplier
Sectors: Construction & Civil Engineering (45) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£20,416,664total for 4 lots · £24,500,000 inc. VAT
Submissions closed 19 May 2025awarded 9 Oct 2025
Awarded to Novus Property Solutions Ltd, Trident Maintenance Services Ltd4 awards
Contract term 6 yrsends 1 Sept 2031 · up to 1 Sept 2033 with extensions · starts 1 Sept 2025

What is being bought4 lots · detail below

Published requirement description

Annual Cyclical Decorations and Minor Repairs Programme of Work, contract length 6 years + 2 years optional extension

  • The authority expects to re-tender this requirement around 7 Jan 2033, 23:59 GMT.
  • How the procedure runs: 3 Stage process, please refer to ITT477 Invitation to Tender document for further details
  • No preliminary market engagement: This is a repeat contract for an existing requirements for which a well established approach has been developed. Specifications have been updated to reflect learning from previous contracts but it was agreed that PME was not necessary.

CPV: Decoration work · Exterior cleaning work for buildings · Other building completion work · Refurbishment work · Restoration work

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£20,416,664 together) · win at most 2 of them · same conditions of participation on every lot
Lot #1Locality 1AwardedRenewal West Midlands 6 yrsSMEPublished value£5,104,166

The source published no individual description for this lot.

Contract period: 1 Sept 2025 – 1 Sept 2031 (6 yrs) · up to 1 Sept 2033 with extensionsValue: £5,104,166 exc. VAT · £6,125,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: there are two (2) times twelve (12) month extension options available
45450000 Other building completion work45451000 Decoration work45452000 Exterior cleaning work for buildings45453100 Refurbishment work45454100 Restoration work
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT

  • Technical & professional ability

    As detailed in the ITT

Lot #2Locality 2AwardedRenewal West Midlands 6 yrsSMEPublished value£5,104,166

The source published no individual description for this lot.

Contract period: 1 Sept 2025 – 1 Sept 2031 (6 yrs) · up to 1 Sept 2033 with extensionsValue: £5,104,166 exc. VAT · £6,125,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: there are two (2) times twelve (12) month extension options available
45450000 Other building completion work45451000 Decoration work45452000 Exterior cleaning work for buildings45453100 Refurbishment work45454100 Restoration work
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT

  • Technical & professional ability

    As detailed in the ITT

Lot #3Locality 3AwardedRenewal South East 6 yrsSMEPublished value£5,104,166

The source published no individual description for this lot.

Contract period: 1 Sept 2025 – 1 Sept 2031 (6 yrs) · up to 1 Sept 2033 with extensionsValue: £5,104,166 exc. VAT · £6,125,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: there are two (2) times twelve (12) month extension options available
45450000 Other building completion work45451000 Decoration work45452000 Exterior cleaning work for buildings45453100 Refurbishment work45454100 Restoration work
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT

  • Technical & professional ability

    As detailed in the ITT

Lot #4Locality 4AwardedRenewal South West 6 yrsSMEPublished value£5,104,166

The source published no individual description for this lot.

Contract period: 1 Sept 2025 – 1 Sept 2031 (6 yrs) · up to 1 Sept 2033 with extensionsValue: £5,104,166 exc. VAT · £6,125,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: there are two (2) times twelve (12) month extension options available
45450000 Other building completion work45451000 Decoration work45452000 Exterior cleaning work for buildings45453100 Refurbishment work45454100 Restoration work
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT

  • Technical & professional ability

    As detailed in the ITT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: As described in the ITT.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As detailed in the ITT

  • Technical & professional ability

    As detailed in the ITT

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 7 Jan 2033
First published
10 Oct 2025, 10:23 BST
Last source update
7 Aug 2026, 13:33 BST
Award evaluation window
Submission end – 1 Aug 2025
Authority reference
00000477
FTS notice number
2025/S 000-016648
Latest notice
Contract details notice (UK7)
Classification (CPV)
Decoration workExterior cleaning work for buildingsOther building completion workRefurbishment workRestoration work
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-0506a0 Find a Tender
Contract terms summary

30 days

How it runs

3 Stage process, please refer to ITT477 Invitation to Tender document for further details

Review and risk notes
Risks

Please refer to document ITT477 Invitation to Tender for full breakdown of the risks to contract performance.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
19 May 2025, 13:00 BST
Clarification deadline
1 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/greensquare/aspx/Home ↗

Timeline

24 Apr 2025 → 7 Aug 2026 · 8 dates
  1. Tender notice published
    24 Apr 2025, 09:02 BST
  2. Clarification questions by
    1 May 2025, 13:00 BST
  3. Submission deadline
    19 May 2025, 13:00 BST
  4. Award decision expected by
    1 Aug 2025, 00:59 BST
  5. Contract starts
    1 Sept 2025
  6. Assessment summaries sent378 days ago
    9 Oct 2025, 00:00 BST
  7. Standstill ends365 days ago
    21 Oct 2025, 23:59 BST
  8. Latest notice published76 days ago
    7 Aug 2026, 13:33 BST

Notice history

8 events · 5 releases on Find a Tender · since 24 Apr 2025
  1. Tender notice published
    24 Apr 2025, 09:02 BST
    UK4
  2. Contract award notice published
    10 Oct 2025, 10:23 BST
    UK6
  3. Contract signature expected
    4 Jan 2026, 23:59 GMT
    scheduled
  4. Contract award notice published
    7 May 2026, 12:36 BST
    UK6
  5. Contract details notice published
    13 May 2026, 13:26 BST
    UK7
  6. Procurement method changed
    13 May 2026, 13:26 BST
  7. Contract details notice published
    13 May 2026, 13:32 BST
    UK7
  8. Contract details notice published
    7 Aug 2026, 13:33 BST
    UK7
Routine re-releases (5)
  • 2026-05: 1 release · 7 May 2026
  • 2025-10: 1 release · 10 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £7,350,1664 awards exc. VAT
Bids received 4
Named bidders 2published on the award notice
Contracts signed 4latest 4 Aug 2026
Awarded toValueDateStatus
Lot 1 · Locality 11 award
Novus Property Solutions Ltd, Trident Maintenance Services LtdSMEjoint award5 Jan 2026 – 5 Jan 2031 · up to 5 Jan 2033Extensions: two period of 12 months£1,680,6229 Oct 2025Awarded
Lot 2 · Locality 21 award
Novus Property Solutions Ltd5 Jan 2026 – 5 Jan 2031 · up to 5 Jan 2033Extensions: two period of 12 months£1,617,2559 Oct 2025Awarded
Lot 3 · Locality 31 award
Trident Maintenance Services LtdSME5 Jan 2026 – 5 Jan 2031 · up to 5 Jan 2033Extensions: two period of 12 months£2,325,7889 Oct 2025Awarded
Lot 4 · Locality 41 award
Trident Maintenance Services LtdSME5 Jan 2026 – 5 Jan 2031 · up to 5 Jan 2033Extensions: two period of 12 months£1,726,5029 Oct 2025Awarded

Contracts

  • Cyclical Decorations and Minor Repairs · Novus Property Solutions Ltd, Trident Maintenance Services LtdSME

    Signed
    4 Aug 2026
    Value
    £1,680,622
    Period
    5 Aug 2026 – 5 Jan 2031 · up to 5 Jan 2033 with extensions
    Status
    active
    Extensions
    Two 12 month extensions

    No agreed KPIs: Contract under £5m

  • Cyclical Decorations and Minor Repairs · Novus Property Solutions Ltd

    Signed
    4 Aug 2026
    Value
    £1,617,255
    Period
    5 Aug 2026 – 5 Jan 2031 · up to 5 Jan 2033 with extensions
    Status
    active
    Extensions
    Two 12 month extensions

    No agreed KPIs: Contract under £5m

  • Contract 3 · Trident Maintenance Services LtdSME

    Signed
    2 Apr 2026
    Value
    £2,325,788
    Period
    2 Apr 2026 – 5 Jan 2031 · up to 5 Jan 2033 with extensions
    Status
    active
    Extensions
    Two periods of 12 months extension

    No agreed KPIs: Contract under £5m

  • Contract 4 · Trident Maintenance Services LtdSME

    Signed
    2 Apr 2026
    Value
    £1,726,502
    Period
    2 Apr 2026 – 5 Jan 2031 · up to 5 Jan 2033 with extensions
    Status
    active
    Extensions
    Two 12 month extensions

    No agreed KPIs: Contract under £5m

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Locality 11final-stage tenders · 9 at stage one00—
2 · Locality 21final-stage tenders · 9 at stage one00—
3 · Locality 31final-stage tenders · 9 at stage one00—
4 · Locality 41final-stage tenders · 9 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

GREENSQUAREACCORD LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS027052 · GB-PPON: PPDT-5615-BGVM Second Floor, 10 Brindleyplace, Birmingham, West Midlands, B1 2JBContact name, email

Bidders & participating suppliers

2 commercial parties on the notice
  • NOVUS PROPERTY SOLUTIONS LIMITEDAwarded supplierGB-COH: 02403551GB-PPON: PBJW-2994-LYMN Five Towns House, Festival Way, Festival Park, Stoke-On-Trent, West Midlands, ST1 5SHContact email
  • TRIDENT MAINTENANCE SERVICES LTDAwarded supplierGB-COH: SC503188GB-PPON: PQRP-4218-THRY Suite 52 Grovewood Business Centre, Strathclyde Business Park, Wren Court, Bellshill, Scotland, ML4 3NQContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

Show 2 more notices
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender