Official UK procurement notice
CSET - School pupil unform - secondary phase
Authority: Castle School Education Trust (Education)
What is being bought4 lots · detail below
Published requirement descriptionProvision of branded uniform to make sure parents receive best value with regards to price, quality and service.
- The authority expects to re-tender this requirement around 1 Apr 2027, 23:59 BST.
- No preliminary market engagement: n/a
CPV: Clothing, footwear, luggage articles and accessories
How this framework works
From the published notice- Bids received
- 11 bids on the busiest of 4 lots · 1 suppliers appointed
- Framework period
- 3 yrs · up to 5 yrs from 1 Jan 2026
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1The Castle SchoolAwardedRenewalPublished value£210,000
Provision of uniform to make sure parents receive best value with regards to price, quality and service.
The vast majority of transactions will be direct between parents/carers and the successful suppliers.
- Technical & professional ability
M1 Confirm that you adhere to the requirements of the Data Protection Act 2018 and General Data Protection Regulation (GDPR) in relation to the processing of personal data and have relevant privacy notices in place
M2 That you understand and adhere to the Government Buying Standards for textiles
M3 That you have some form of Quality Management system / process to ensure the products provided meet expectations and relevant standards
M4 That you have a robust method of managing and accounting stock levels and sales made and can provide reporting of this when required by the school, in accordance with the KPIs and management information detailed in the specification
M5 That you have systems in place to acquire Enhanced DBS clearance checks (Including Barred List checks) for a supervising individual when on school premises
M6 Where applicable you would be willing to purchase incumbent supplier's stock subject to quality, price, sensible amount/sizes and the relevant product continuing, in accordance with the Exit Plan within the Specification
Lot #2Downend SchoolAwardedRenewalPublished value£219,000
Provision of uniform to make sure parents receive best value with regards to price, quality and service.
- Technical & professional ability
M1 Confirm that you adhere to the requirements of the Data Protection Act 2018 and General Data Protection Regulation (GDPR) in relation to the processing of personal data and have relevant privacy notices in place
M2 That you understand and adhere to the Government Buying Standards for textiles
M3 That you have some form of Quality Management system / process to ensure the products provided meet expectations and relevant standards
M4 That you have a robust method of managing and accounting stock levels and sales made and can provide reporting of this when required by the school, in accordance with the KPIs and management information detailed in the specification
M5 That you have systems in place to acquire Enhanced DBS clearance checks (Including Barred List checks) for a supervising individual when on school premises
M6 Where applicable you would be willing to purchase incumbent supplier's stock subject to quality, price, sensible amount/sizes and the relevant product continuing, in accordance with the Exit Plan within the Specification
Lot #3Mangotsfield SchoolAwardedRenewalPublished value£203,000
Uniform preferred supplier
- Technical & professional ability
M1 Confirm that you adhere to the requirements of the Data Protection Act 2018 and General Data Protection Regulation (GDPR) in relation to the processing of personal data and have relevant privacy notices in place
M2 That you understand and adhere to the Government Buying Standards for textiles
M3 That you have some form of Quality Management system / process to ensure the products provided meet expectations and relevant standards
M4 That you have a robust method of managing and accounting stock levels and sales made and can provide reporting of this when required by the school, in accordance with the KPIs and management information detailed in the specification
M5 That you have systems in place to acquire Enhanced DBS clearance checks (Including Barred List checks) for a supervising individual when on school premises
M6 Where applicable you would be willing to purchase incumbent supplier's stock subject to quality, price, sensible amount/sizes and the relevant product continuing, in accordance with the Exit Plan within the Specification
Lot #4Marlwood SchoolAwardedRenewalPublished value£100,000
Supplier of mandatory branded school uniform
- Technical & professional ability
M1 Confirm that you adhere to the requirements of the Data Protection Act 2018 and General Data Protection Regulation (GDPR) in relation to the processing of personal data and have relevant privacy notices in place
M2 That you understand and adhere to the Government Buying Standards for textiles
M3 That you have some form of Quality Management system / process to ensure the products provided meet expectations and relevant standards
M4 That you have a robust method of managing and accounting stock levels and sales made and can provide reporting of this when required by the school, in accordance with the KPIs and management information detailed in the specification
M5 That you have systems in place to acquire Enhanced DBS clearance checks (Including Barred List checks) for a supervising individual when on school premises
M6 Where applicable you would be willing to purchase incumbent supplier's stock subject to quality, price, sensible amount/sizes and the relevant product continuing, in accordance with the Exit Plan within the Specification
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- price: The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata.
- Quality: Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question... Please provide details of the procedure you have in place to deal with complaints about the supply and quality of uniforms and relevant escalation process. Detail your returns policy and relevant guarantees. Include the process for items being returned and any associated costs. Detail what payment options you offer, if any, for parents/carers, particularly those that cannot afford to buy uniform in one go? How do you cater for parents with no online or card payment facility (i.e. cash only)? Do you offer any means to support families in cases of hardship or low income? Do you operate a shop in the South Gloucestershire LA area? If so please provide address details and if stock is available in the shop. Detail your delivery charges if applicable? Are there ways to mitigate these costs? If applicable, do you offer a freepost for returns? How does your company assist with the sizing of garments and parents ordering the correct sized garments for their child? How do you manage special measures for non-stock sizes? How do you manage stock levels to minimise shortages? What commitment do you offer to guarantee stock holding through the year? Sustainability explain your approach to environmental sustainability including how you will comply with relevant environmental standards in relation to this contract and any initiatives to improve the environmental impacts of this service? This could include minimising waste and opportunities to re-use or recycle uniforms. Are there any extracurricular / social value activities that you will be able to deliver specifically for this contract that will directly benefit the School or local community? This may include support for school events. Please provide detailed evidence including a case study of any initiatives that you have previously successfully delivered to support this proposal. (Case study reflection can be up to an additional 500 words) Can samples be provided to the schools free of charge to assist in sizing? Please confirm that you have accessed the individual school websites and have quoted the costs based on the current specification.
- Technical & professional ability
M1 Confirm that you adhere to the requirements of the Data Protection Act 2018 and General Data Protection Regulation (GDPR) in relation to the processing of personal data and have relevant privacy notices in place
M2 That you understand and adhere to the Government Buying Standards for textiles
M3 That you have some form of Quality Management system / process to ensure the products provided meet expectations and relevant standards
M4 That you have a robust method of managing and accounting stock levels and sales made and can provide reporting of this when required by the school, in accordance with the KPIs and management information detailed in the specification
M5 That you have systems in place to acquire Enhanced DBS clearance checks (Including Barred List checks) for a supervising individual when on school premises
M6 Where applicable you would be willing to purchase incumbent supplier's stock subject to quality, price, sensible amount/sizes and the relevant product continuing, in accordance with the Exit Plan within the Specification
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “CSET - School pupil unform - secondary phase” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Apr 2027
- First published
- 20 Aug 2025, 11:03 BST
- Last source update
- 19 Oct 2025, 12:58 BST
- Award evaluation window
- Submission end – 1 Sept 2025
- Authority reference
Secondary pupil uniform 2025- FTS notice number
2025/S 000-050075- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055b8cFind a Tender
How it was run
Official notice- Appointment period ends
- 30 Aug 2025, 12:00 BST
- Clarification deadline
- 4 Aug 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please return the whole of the populated annex 3 below via email to [email protected] by Midday 29th August 2025 Please ensure that one Annex 3a is completed per school to indicate which schools are being tendered for.
Timeline
8 Jul 2025 → 1 Jan 2026 · 9 dates- Planning notice published8 Jul 2025, 20:01 BST
- Clarification questions by4 Aug 2025, 23:59 BST
- Next notice expected18 Aug 2025, 23:59 BST
- Tender notice published20 Aug 2025, 11:03 BST
- Admission / appointment period endsperiod end, not a bid countdown30 Aug 2025, 12:00 BST
- Award decision expected by1 Sept 2025, 23:59 BST
- Assessment summaries sent390 days ago1 Oct 2025, 00:00 BST
- Latest notice published372 days ago19 Oct 2025, 12:58 BST
- Contract starts298 days ago1 Jan 2026
Notice history
5 events · 2 releases on Find a Tender · since 8 Jul 2025- Planned procurement notice published8 Jul 2025, 20:01 BSTUK3
- Tender notice published20 Aug 2025, 11:03 BSTUK4
- Contract award notice published19 Oct 2025, 12:58 BSTUK6
- Status changed to complete19 Oct 2025, 12:58 BST
- Contract signature expected1 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots4 awards | |||
| F.R MONKHOUSE LIMITED1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Additional 2 years on original 3 year contract · Options: if parents wish to purchase non mandatory school uniform | £210,000 | 26 Sept 2025 | Awarded |
| F.R MONKHOUSE LIMITEDDownend school pupil uniform1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Additional two years over original three year contract · Options: Optional items can be purchased not on mandatory list | £219,000 | 26 Sept 2025 | Awarded |
| F.R MONKHOUSE LIMITED1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Additional two years on original three year contract · Options: To purchase non mandatory items of uniform | £203,000 | 26 Sept 2025 | Awarded |
| F.R MONKHOUSE LIMITED1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Additional two years on original three year contract · Options: Offer for sale non mandatory pieces of uniform | £100,000 | 26 Sept 2025 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · The Castle School | 11final-stage tenders | 11 | 0 | — |
| 2 · Downend School | 9final-stage tenders | 9 | 0 | — |
| 3 · Mangotsfield School | 11final-stage tenders | 11 | 0 | — |
| 4 · Marlwood School | 11final-stage tenders | 11 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- F.R. MONKHOUSE LIMITEDFramework contractor
Official documents & specifications (13)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications
- Technical specifications
- Bidding documents and specifications The Trust website which contains additional information
- Bidding documents and specifications
- Bidding documents and specifications Documents to be used as reference for tender submission templates for submission and summary of clarification question and response.
- Technical specifications
- Technical specifications see CSET website and individual school websites www.thecastleschool.org.uk www.downend.com www.mangotsfieldschool.org.uk www.marlwood.com
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender