COSHH Management System

{
  "id": "058521-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-22T13:29:05+01:00",
  "ocid": "ocds-h6vhtk-06ba22",
  "buyer": {
    "id": "GB-PPON-PWHP-2369-JPYL",
    "name": "Caerphilly County Borough Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-06ba22",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2031-08-01T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00",
          "maxExtentDate": "2036-08-01T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL1",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": " COSHH Management System",
    "value": {
      "amount": 150000,
      "currency": "GBP",
      "amountGross": 180000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasDynamicPurchasingSystem": true
    },
    "description": "Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement and implement  a comprehensive Control of Substances Hazardous to Health (COSHH) Management System. The system will support the effective identification, assessment, control, monitoring, and reporting of hazardous substances used across Council services.\nThe solution must provide a centralised, secure, and user-friendly platform to ensure full compliance with COSHH Regulations and associated health and safety legislation, while improving operational efficiency and risk management. \nThe system must:\n Maintain a register of hazardous substances\nFacilitate COSHH risk assessments\nManage Safety Data Sheets (SDS)\nTrack control measures and exposure risks\nSupport compliance, audit, and reporting requirements.\nAlso ensuring the following:\nEnsure legal compliance with COSHH Regulations\nReduce risks associated with hazardous substances\nImprove visibility and control of chemical usage\nProvide auditable records.\nPlease confirm how the proposed COSHH Management System will provide Caerphilly County Borough Council with a reliable, compliant, and future‑proof foundation for directly supporting both operational delivery and strategic objectives.",
    "communication": {
      "futureNoticeDate": "2026-07-07T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PWHP-2369-JPYL",
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL16",
        "country": "GB",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "countryName": "United Kingdom",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "details": {
        "url": "http://www.caerphilly.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Gareth Hegarty",
        "email": "hegarg@caerphilly.gov.uk",
        "telephone": "01443863061"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "058521-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/058521-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-22T13:29:05+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-02T23:59:59+01:00",
        "description": "Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement for a a comprehensive Control of Substances Hazardous to Health (COSHH) Management System.\nThe Council operates a large and diverse property portfolio including:\nCorporate buildings\nSchools and education sites\nOperational and service delivery locations\nThe existing contract is due to expire, and the Council is seeking to better understand current market capability, delivery models, and innovations prior to commencing a formal procurement exercise."
      }
    ]
  },
  "initiationType": "tender"
}