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Published 14 Nov 2025, 12:30 GMT

Official UK procurement notice

CONCESSION Coach House Cafe Tender, Penlee House Gallery and Museum

Official notice

Authority: Penzance Town Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Concession value (operator's revenue)£3,780,000operator revenue, not the authority's budget
Submissions closed 11 Jan 2026awarded 22 Jan 2026
Awarded to Tarksum Limited
Contract term 3 yrsends 8 Feb 2029 · up to 8 Feb 2035 with extensions · starts 9 Feb 2026

What is being bought

Published requirement description

The Council is seeking to appoint a Concessionaire to run a café facility for Penlee House Gallery & Museum in Penlee Park.

The appointed Supplier (aka the Concessionaire) would pay a commission-based licence fee, based on percentage gross income with minimum £20,000 annual payment to operate the Café.

The value of the fee will be determined through this tender exercise. A proposed commission structure is set out in the Headline Terms document.

Full details around the Tender can be found in the accompanying documentation.

CPV: Beverage-serving services · Canteen and catering services · Restaurant and food-serving services · Retail trade services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£3,780,000
Contract period: 9 Feb 2026 – 8 Feb 2029 (3 yrs) · up to 8 Feb 2035 with extensionsValue: £3,780,000 exc. VAT · £4,536,000 inc. VAT
Delivery: South WestEligibility: SME eligibleVCSE eligible
Extensions: As set out in tender pack · Acceptable delivery and returns in line with stated outcomes from the concession.
55300000 Restaurant and food-serving services55400000 Beverage-serving services55500000 Canteen and catering services55900000 Retail trade services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Details as set out in Tender Pack - See Part A: Invitation to Tender Background, Instructions and Conditions of Tender

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Nov 2025, 12:30 GMT
Last source update
20 Feb 2026, 14:32 GMT
Authority reference
11.2025 (001)
FTS notice number
2025/S 000-073949
Latest notice
Contract award notice (UK6)
Classification (CPV)
Beverage-serving servicesCanteen and catering servicesRestaurant and food-serving servicesRetail trade services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-05e163 Find a Tender

How it was run

Official notice
Submission deadline
11 Jan 2026, 23:59 GMT
Clarification deadline
12 Dec 2025, 23:59 GMT
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

Email tenders to: [email protected]

Timeline

14 Nov 2025 → 20 Feb 2026 · 5 dates
  1. Tender notice published342 days ago
    14 Nov 2025, 12:30 GMT
  2. Clarification questions by314 days ago
    12 Dec 2025, 23:59 GMT
  3. Submission deadline284 days ago
    11 Jan 2026, 23:59 GMT
  4. Contract starts256 days ago
    9 Feb 2026
  5. Latest notice published244 days ago
    20 Feb 2026, 14:32 GMT

Notice history

7 events · 5 releases on Find a Tender · since 14 Nov 2025
  1. Tender notice published
    14 Nov 2025, 12:30 GMT
    UK4
  2. Tender notice published
    14 Nov 2025, 13:06 GMT
    UK4
  3. Tender notice published
    1 Dec 2025, 12:07 GMT
    UK4
  4. Tender notice published
    29 Dec 2025, 10:59 GMT
    UK4
  5. Contract award notice published
    20 Feb 2026, 14:32 GMT
    UK6
  6. Status changed to complete
    20 Feb 2026, 14:32 GMT
  7. Contract signature expected
    15 Mar 2026, 23:59 GMT
    scheduled
Published amendments (3)

Minor amend to notice to update more accurately the location "The Council is seeking to appoint a Concessionaire to run a café facility for Penlee House Gallery & Museum in Penlee Park"

Clarification Log updated 01.12.2025

Clarification Log_v0.3 and Commercial Schedule updated

Routine re-releases (5)
  • 2025-11: 2 releases · 14 Nov 2025, 14 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £5,450,0001 award inc. VAT; no net value published
Bids received 22 from SMEs
Named bidders 2published on the award notice
Awarded toValueDateStatus
Tarksum LimitedSME1 Apr 2026 – 31 Mar 2027 · up to 1 Apr 2035Extensions: Contract for 9 years with possible break at year 1, year 3 and year 6.£5,450,000 inc. VAT22 Jan 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Penzance Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYNG-4641-RJNQ Penlee Centre, Penzance, South West, TR18 4HEContact email

Bidders & participating suppliers

2 commercial parties on the notice · 1 awarded
  • Tarksum LimitedAwarded supplier The Orangery Cafe, Penlee House, Morrab Road, Penzance, South West, TR18 4HEContact email
  • WARRENS BAKERY LIMITEDBidder / tendererGB-COH: 01451668 Ocean House, Lower Quay, Gweek, Helston, South West, TR12 6UD

Official documents & specifications (18)

Official links; attachments are not copied

Tender pack and attachments

Show 5 more documents

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender