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Published 26 Jun 2023, 16:31 BST

Official UK procurement notice

Communal Cleaning Services (Midlands, East & South)

Official notice

Authority: Orbit Group Limited (Public body)

10 lotsServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: East Midlands (UKF)West Midlands (UKG)East of England (UKH)
+3 moreLondon (UKI)South East (UKJ)South West (UKK)
Budget not disclosedValue not published
Submissions closed 11 Sept 2023
Lots 10see the lot list below
Notice summaryFrom the published notice

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Midlands, East and South region. The core output requirements include (but not limited to):- The above services are required across a range of different stock and tenure’s including communal grounds, offices, sheltered and supported accommodation as detailed within the tender documents. Published lot titles: Lot 1 - East (North); Lot 2 - East (South); Lot 3 - Kent (North); Lot 4 - Kent (South); Lot 5 - East Sussex; Lot 6 - West Sussex, Surrey & Brighton; Lot 7 - Bexley; Lot 8 - Midlands (North & East); Lot 9 - Midlands (Central & North); Lot 10 - Midlands (South & West).

What is being bought10 lots · detail below

Published requirement description

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Midlands, East and South region. The core output requirements include (but not limited to):-

  • General Cleaning tasks;
  • Litter Picking and associated tasks;
  • Dusting, Washing and Wiping;
  • Sweeping, Vacuuming and Mopping;
  • Lift Cleaning (where applicable); and
  • Chute Cleaning (where applicable)

The above services are required across a range of different stock and tenure’s including communal grounds, offices, sheltered and supported accommodation as detailed within the tender documents.

The tender is split into ten (10) Lots as follows:-

  1. East (North)
  2. East (South)
  3. Kent (North)
  4. Kent (South)
  5. East Sussex
  6. West Sussex, Surrey & Brighton
  7. Bexley
  8. Midlands (North & East)
  9. Midlands (Central & North)
  10. Midlands (South & West)

CPV: Cleaning services

Lots and requirements (10)Procurement structure

10 lots · no lot values published · same evaluation weights on every lot
Lot #1East (North)Renewal East Midlands, West Midlands +4

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the East (North) area as detailed in the tender documents.

Delivery: East Midlands, West Midlands, East of England, London, South East, South West
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #2East (South)Renewal East of England

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the East (South) area as detailed in the tender documents.

Delivery: East of England
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #3Kent (North)Renewal South East

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Kent (North) area as detailed in the tender documents.

Delivery: South East
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #4Kent (South)Renewal South East

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Kent (South) area as detailed in the tender documents.

Delivery: South East
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #5East SussexRenewal South East

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the East Sussex area as detailed in the tender documents.

Delivery: South East
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #6West Sussex, Surrey & BrightonRenewal South East

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the West Sussex, Surrey & Brighton area as detailed in the tender documents.

Delivery: South East
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #7BexleyRenewal London

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Bexley area as detailed in the tender documents.

Delivery: London
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #8Midlands (North & East)Renewal East Midlands, West Midlands

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Midlands (North & East) area as detailed in the tender documents.

Delivery: East Midlands, West Midlands
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #9Midlands (Central & North)Renewal East Midlands, West Midlands

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Midlands (Central & North) area as detailed in the tender documents.

Delivery: East Midlands, West Midlands
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services
Lot #10Midlands (South & West)Renewal West Midlands, South East

Orbit Group is seeking to appoint contractor(s) to deliver communal cleaning services in the Midlands (South & West) area as detailed in the tender documents.

Delivery: West Midlands, South East
Extensions: 3 Year initial contract term with the option to extend for up to 4 years (in increments)Variant bids: not allowed
90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Jun 2023, 16:31 BST
Last source update
1 Aug 2023, 12:00 BST
Award evaluation window
11 Sept 2023 – …
Authority reference
DN675829
FTS notice number
2023/S 000-022304
Classification (CPV)
Cleaning services
Delivery area
East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-03dca2 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
11 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
11 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

24 Jul 2023 → 11 Sept 2023 · 4 dates
  1. Next notice expected
    24 Jul 2023, 00:00 BST
  2. Notice published
    1 Aug 2023, 12:00 BST
  3. Submission deadline
    11 Sept 2023, 12:00 BST
  4. Bids opened
    11 Sept 2023, 12:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 1 Aug 2023
  1. Status changed to active
    1 Aug 2023, 12:00 BST
  2. Procurement method changed
    1 Aug 2023, 12:00 BST
  3. Deadline published: 11 Sept 2023, 12:00 BST
    1 Aug 2023, 12:00 BST

Contracting authority & participating public bodies

Orbit Group Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Garden Court, Harry Weston Road, Binley Business Park, Coventry, East Midlands, CV3 2SUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Courts of JusticeReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.