Official UK procurement notice
Commercial Heating Service, Repair and Maintenance
Authority: Fife Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe requirement is for Commercial Heating Service, Repairs and Maintenance of approximately 340 Property Services sites and 24 Housing Services sites and comprises:
All Fife Council’s public buildings including schools, halls, sports centres, older person’s homes, offices, sheltered housing complexes etc.
Social Work Services group homes and Education Services janitorial houses which are of a more domestic nature.
Plant and equipment consisting of but not limited to natural gas, LPG & oil- fired commercial boilers, water heaters, radiant tube heaters, warm air heaters etc.
School Science Lab equipment (booms, taps, bollards, fume cupboards, sensors etc) and technical room equipment (forges etc).
Pressurisation units, booster pumps, fan assisted convectors, chimney sweeping, chimney inspections, rainwater harvesting pumps, solar systems and PV installations.
Two large district heating schemes Dunfermline Community Energy Scheme and Glenrothes Energy Network.
- Recurrence: Optional extension available until 30th Sept 2033
CPV: Central-heating boilers · Central-heating equipment · Central-heating installation work · Central-heating radiators · Central-heating radiators and boilers and parts · Commissioning of heating installations · District heating · District heating boiler · District-heating mains construction work · District-heating plant construction work · Heating engineering services for buildings · Heating equipment · +3 more
How this framework works
From the published notice- Places
- up to 3 suppliers · 8 bids on the busiest of 2 lots (2.7 per place) · 4 appointed (full)
- Framework period
5 yrs from 1 Oct 2025, Allows for technological upgrades to be developed and implemented before the end of the Framework. Delivery of the 5-year safety valve replacement programme, ensuring compliance with Health and Safety legislation and insurance requirements.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1Commercial Heating Repairs and MaintenanceCancelledRenewalPublished value£10,632,000
Lot #2District Heating Repairs and MaintenanceCancelledRenewalPublished value£520,000
MAINTENANCE AND REPAIRS TO COMMERCIAL HEATING INSTALLATIONS FRAMEWORK
1ST OCTOBER 2025 – 30TH SEPTEMBER 2030 WITH OPTIONAL EXTENSION OF 3 YEARS
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Se SPD Guidance document and SPD
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Commercial Heating Service, Repair and Maintenance” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Optional extension available until 30th Sept 2033
- First published
- 10 Mar 2025, 11:34 GMT
- Last source update
- 18 Sept 2025, 16:54 BST
- Award evaluation window
- 29 Jul 2025 – …
- Authority reference
CW0288- FTS notice number
2025/S 000-057874- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04eae1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Fife Council Terms and Conditions of Purchase of Services will apply to this Framework. Please see document entitled “CW0288 - Commercial Heating Conditions of Contract”
Publisher note: (SC Ref:810668)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 6 Aug 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 29 Jul 2025, 12:00 BST
Timeline
15 May 2025 → 1 Oct 2025 · 5 dates- Next notice expected15 May 2025, 00:00 BST
- Bids opened29 Jul 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown6 Aug 2025, 12:00 BST
- Notice published18 Sept 2025, 16:54 BST
- Contract starts390 days ago1 Oct 2025, 00:00 BST
Notice history
6 events · 4 releases on Find a Tender · since 18 Jun 2025- Published value updated to £10,200,00018 Jun 2025, 10:29 BSTwas £5,920,000
- Status changed to active18 Jun 2025, 10:29 BST
- Procurement method changed18 Jun 2025, 10:29 BST
- Deadline published: 29 Jul 2025, 12:00 BST18 Jun 2025, 10:29 BST
- Deadline moved to 6 Aug 2025, 12:00 BST11 Jul 2025, 09:46 BST+8 days · was 29 Jul 2025, 12:00 BST
- Status changed to complete18 Sept 2025, 16:54 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 29 Jul 2025 | 6 Aug 2025 | +8 d |
One week extension requested.
Routine re-releases (4)
- 2025-03: 1 release · 10 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Commercial Heating Repairs and Maintenance
- Signed
- 16 Sept 2025
- Value
- £4,564,941
- Period
- … – 30 Sept 2030
- Status
- active
District Heating Repairs and Maintenance
- Signed
- 16 Sept 2025
- Value
- £370,048
- Period
- … – 30 Sept 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Commercial Heating Repairs and Maintenance | 6bids · 6 electronic · 6 from abroad | 3 | — | — |
| 2 · District Heating Repairs and Maintenance | 8bids · 8 electronic · 8 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkcaldy Sheriff CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Lovat's Group LtdFramework contractor
- NG Bailey - Facilities ServicesFramework contractor
- Richard Irvin FM LimitedFramework contractor
- Vital Energi Utilities LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria