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planning
Official procurement procedure

British Museum Environmental Monitoring System

Environmental monitoring other than for construction
Preservation services of exhibits and specimens
Preservation services of historical buildings
+1 more
London (UKI)
South East (UKJ1)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: British Museum: "British Museum Environmental Monitoring System". Published status: planning. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityBritish MuseumScope & CategoriesNot publishedSubmission Window
planning
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: British Museum
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for British Museum. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6Bids / Report
0% of reports have one bid
Supplier ConcentrationHigh Concentration
BUREAU VERITAS UK LIMITEDTop vendor: 100% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
BUREAU VERITAS UK LIMITED1 win£379,600
Procedure terms
Contracting AuthorityBritish Museum
Procedure methodNot published
Procurement categoryNot published
Statusplanning
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Aug 2025, 09:31 BST
Last source update14 Aug 2025, 09:31 BST
Recurring procurementNot published
ClassificationEnvironmental monitoring other than for construction, Preservation services of exhibits and specimens, Preservation services of historical buildings, Temperature humidity testers
Delivery area
London (UKI)
South East (UKJ1)
OCIDocds-h6vhtk-058790
What is being bought
The British Museum (the Museum) uses an Environmental Monitoring System (EMS) to monitor environmental conditions that have the potential to damage the collection (including temperature, relative humidity, luminescence, and UV). This covers all sites where the collection is stored and exhibited, both on the Museum's estate (three UK locations) and offsite (e.g. in transit). As the Museum's current EMS is approaching the end of its support period for the heritage sector, the Museum is looking to introduce a new EMS. An effective EMS is needed to comply with the UK's museum accreditation scheme and to align with the Museum's collection preservation policies. The EMS consists of both hardware and software. Currently, sensors capture and transmit environmental monitoring information to receivers, which subsequently upload this information to on-premises data storage. This information can then be remotely accessed and managed using the EMS software. The Museum is seeking to understand the ability of suppliers to deliver a solution that provides this critical environmental monitoring capability, whilst minimising operational disruption. The future EMS solution shall provide wireless hardware for capturing environmental monitoring data, infrastructure to upload and store this data, and software to view and manage this data. The selected supplier will be required to assist with the transfer of information from existing databases during the implementation process, provide training, and supply comprehensive documentation to ensure seamless system and process migration. A fuller description of requirements can be obtained from the contact details provided in the engagement process description provided below.
What changed
From the official release history
  1. Status changed to planning
    14 Aug 2025, 09:31 BST
  2. Official notice release published
    14 Aug 2025, 09:31 BST
  3. Buyer information updated
    14 Aug 2025, 09:31 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Pipeline notice
    14 Aug 2025, 09:31 BST
  2. Procedure published
    14 Aug 2025, 09:31 BST
  3. engagement
    5 Sept 2025, 23:59 BST · scheduled
    The purpose of this Preliminary Market Engagement (PME) exercise is to understand the market's capacity to deliver the options being considered for the replacement of the BM's EMS. We ask that interested suppliers complete a questionnaire confirming functionalities included in their offerings (both functional and non-functional) as well a high-level pricing. The information received may be used to inform the options appraisal, budgeting and to shape the final specifications and requirements ready for the active tender phase of this procurement. If you would like to receive the RFI Pack, please send your main contact details, including your name, email address, and phone number to ems@britishmuseum.org. We will send you a copy of the questionnaire along with details instructions from this address. Any correspondence relating to the PME including requests for clarification will be managed via the ems@britishmuseum.org email address, we ask that you do not contact the BM with respect to this PME exercise by any other method. The BM may at its discretion choose to contact specific respondents to further discuss elements of their questionnaire responses. These discussions might include emails, phone calls, or in-person/online meetings to seek further information. By participating in this PME, suppliers should be aware that there is no guarantee they will be shortlisted for any subsequent procurement process which will be conducted in compliance with The Procurement Act 2023. The BM may at its discretion choose to award the contract via a framework, rather than an Open or Competitive Flexible Procedure, in which case only those suppliers appointed to the selected framework will be able to participate.
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

British Museum

Contracting authority GB-PPON-PCDW-8715-VGZT
View buyer profile
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published