Body Worn Video Cameras & Digital Evidence Management System

{
  "id": "023059-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-03-13T14:39:00Z",
  "ocid": "ocds-h6vhtk-066a00",
  "buyer": {
    "id": "GB-PPON-PWGC-6513-PQLZ",
    "name": "Home Office"
  },
  "tender": {
    "id": "Project_19137",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2033-03-27T23:59:59+01:00",
          "startDate": "2028-03-28T00:00:00+01:00",
          "maxExtentDate": "2035-03-27T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "35125300",
            "scheme": "CPV",
            "description": "Security cameras"
          },
          {
            "id": "32323500",
            "scheme": "CPV",
            "description": "Video-surveillance system"
          },
          {
            "id": "72253100",
            "scheme": "CPV",
            "description": "Helpdesk services"
          },
          {
            "id": "35120000",
            "scheme": "CPV",
            "description": "Surveillance and security systems and devices"
          },
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          }
        ]
      }
    ],
    "title": "Body Worn Video Cameras & Digital Evidence Management System",
    "value": {
      "amount": 0,
      "currency": "GBP",
      "amountGross": 0
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Home Office is seeking to engage with suppliers who are interested in supporting the re-procurement of Body Worn Video Cameras (BWVC) and an associated Digital Evidence Management System (DEMS) to enable continued operational capability for Immigration Enforcement (IE), Border Force (BF) and Border Security Command (BSC) Maritime beyond the expiry of the current contract in March 2028.\nThe Home Office requires approximately ~ 4000 BWVC’s, along with the necessary ancillary equipment such as clips for attaching each camera to a stab vest, uniform or clothing. Additionally, a DEMS is required, charging/docking facilities across ~ 125 locations throughout the United Kingdom (and potentially some European locations) and support services. \nThe requirements include (but not limited to):\n•\tEquipment – BWV cameras and associated accessories (e.g., mounts, batteries, chargers) based on specification needs\n•\tDigital Evidence Management System (DEMS) – including secure transfer of existing data from previous supplier to new DEMS, secure storage, evidence lifecycle management, metadata tagging, access controls, and robust backup and recovery capabilities\n•\tInstallation and Setup – Hardware installation, software setup and network configuration\n•\tTraining – User training and administrator training\n•\tPolicy development and compliance – Pilot program and Full deployment\n•\tOngoing support and maintenance – Technical support, maintenance, and replacement services\nWe welcome all potential Suppliers (including SMEs) to express an interest in this procurement and all those who might have an interest as a member of the supply chain.\nAn online industry day will be held on 31st March 2026, You will hear about how the current capability is delivered today and ambitions for the future capability rollout across other areas of the Home Office. \nFollowing the industry day, Suppliers will be invited to complete a Market Survey Questionnaire (MSQ) (subsequent to signing a Non-Disclosure Agreement) with the potential for individual one to one sessions to be scheduled following receipt of supplier responses. Information for registering for the HO Jaggaer portal and subsequent market engagement will be provided within the Industry day presentation.",
    "communication": {
      "futureNoticeDate": "2026-09-04T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PWGC-6513-PQLZ",
      "name": "Home Office",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1P 4DF",
        "countryName": "United Kingdom",
        "streetAddress": "2 Marsham Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PWGC-6513-PQLZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "BWVProcurementTeam@homeoffice.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "023059-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/023059-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-03-13T14:39:00Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-12T23:59:59+01:00",
        "description": "The market engagement exercise seeks to give Suppliers an overview of what capabilities Home Office currently have, what we are looking for in a future contract and the relevant timelines.  To gain an understanding of supplier interest, capabilities, and approaches to delivering Body Worn Video Cameras and Digital Evidence Management systems. The Home Office would like to gain market views on specific topics such as:\na. Technical capabilities (BWVC and DEMS);\nb.  Concerns/ barriers\nc.  Commercial approach;\nSuppliers wishing to attend the industry day should e-mail their expression of interest to BWVProcurementTeam@homeoffice.gov.uk no later than 12:00 (GMT) On 20th March 2026. \nSubsequent to signing a Confidentially Agreement, Suppliers will be sent an invite to participate in the Industry Day which will be held virtually on 31st March 2026.\nPlease ensure that the subject field within the e-mail states “Project_19137 – Expression of Interest - Industry Event – Home Office – Body Worn Video Cameras & Digital Evidence Management System.”\nFollowing the industry day, Suppliers will be invited to complete a Market Survey Questionnaire (MSQ) (subsequent to signing a Non-Disclosure Agreement) with the potential for individual one to one sessions to be scheduled following receipt of supplier responses. Information for registering for the HO Jaggaer portal and subsequent market engagement will be provided within the Industry day presentation.\nAll information provided on Home Office's current thinking as part of the market engagement exercise should be considered indicative in nature and no overall decision on the procurement approach has yet been made.\nThe market engagement exercise is not a formal request for expressions of interest. Participation or non-participation in this exercise will not prevent any person from participating in any future competitive procurement process. \nInformation gathered by Home Office during the market engagement exercise may be used to shape and refine the proposition before any formal competitive procurement process is launched.\nHome Office is not obliged to respond to any correspondence related to the market engagement exercise. Interested persons should not engage in direct or indirect canvassing of Home Office (or any person connected with it) concerning the market engagement exercise, and no attempt should be made to procure information outside of the defined process.\nAny costs of participation in this market engagement exercise will be borne by the participant."
      }
    ]
  },
  "initiationType": "tender"
}