Find a TenderAwardedContract details notice

Published 19 Jun 2025, 16:34 BST

Official UK procurement notice

Auto Text Redaction · UK public procurement notice

Authority: The Police and Crime Commissioner for Surrey (Police & fire)

GoodsOpen procedureAbove threshold

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£337,593≈ £169k / year · £405,111 inc. VAT28.6% above published estimate

Submissions closed 14 Jul 2025awarded 6 Aug 2025

Awarded to TeraDact Acquisitions LLC

Contract term 2 yrsends 1 Sept 2027 · up to 1 Sept 2033 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Solution to enable automated text redaction for all operational staff and officers across the Forces. This will create efficiency by reducing time spent manually redacting, particularly for the purposes of presenting documents to CPS.

CPV: Compliance software package · Document creation software package · Document creation, drawing, imaging, scheduling and productivity software package · Document management software package · Document management system · Educational software package · Industry specific software package · Software package and information systems · Software package suites · Word-processing software package

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£337,593

Contract period: 1 Sept 2025 – 1 Sept 2027 (2 yrs) · up to 1 Sept 2033 with extensionsValue: £337,593 exc. VAT · £405,111 inc. VAT

Extensions: 8 x 12 month extensions

48000000 Software package and information systems 48100000 Industry specific software package 48170000 Compliance software package 48190000 Educational software package 48300000 Document creation, drawing, imaging, scheduling and productivity software package 48310000 Document creation software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Weighting will be applied as follows: Quality 21.25% Video Demonstration Assessment: 20% Technical 35% Price: 13.75% Social Value: 10%

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 19 Jun 2025, 16:34 BST
Last source update: 19 Sept 2025, 12:42 BST
Award evaluation window: Submission end – 2 Aug 2025
Authority reference: JPS2015
FTS notice number: 2025/S 000-033829
Latest notice: Contract details notice (UK7)
Classification (CPV): Compliance software packageDocument creation software packageDocument creation, drawing, imaging, scheduling and productivity software packageDocument management software packageDocument management systemEducational software packageIndustry specific software packageSoftware package and information systemsSoftware package suitesWord-processing software package
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-05504c Find a Tender
Contract terms summary: 30 day payment terms

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 14 Jul 2025, 13:00 BST
Clarification deadline: 7 Jul 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

In order to submit, Bidders must register on the following: sell2.in-tend.co.uk/blpd/ ↗

Once registered sign in, click Portals in the top right corner and then find Surrey Police - click register with organisation.

You will then be able to access the opportunity.

Timeline

19 Jun 2025 → 19 Sept 2025 · 8 dates

Tender notice published
19 Jun 2025, 16:34 BST
Clarification questions by
7 Jul 2025, 13:00 BST
Submission deadline
14 Jul 2025, 13:00 BST
Award decision expected by
2 Aug 2025, 00:59 BST
Assessment summaries sent
6 Aug 2025, 00:00 BST
Standstill ends
15 Aug 2025, 23:59 BST
Contract starts
1 Sept 2025
Latest notice published392 days ago
19 Sept 2025, 12:42 BST

Notice history

5 events · 3 releases on Find a Tender · since 19 Jun 2025

Tender notice published
19 Jun 2025, 16:34 BST
UK4
Contract award notice published
6 Aug 2025, 16:47 BST
UK6
Status changed to complete
6 Aug 2025, 16:47 BST
Contract signature expected
19 Aug 2025, 23:59 BST
scheduled
Contract details notice published
19 Sept 2025, 12:42 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £434,2401 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 27 Aug 2025

Awarded to	Value	Date	Status
TeraDact Acquisitions LLCSMEAutomated Text Redaction1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2035Extensions: 8 x 12 month extensions which have been included when declaring the value of the contract. · Options: Option to increase number of licences during the life of the contract.	£434,240	6 Aug 2025	Awarded

Contracts

Automated Text Redaction · TeraDact Acquisitions LLCSME
Signed
27 Aug 2025
Value
£434,240
Period
1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2035 with extensions
Status
active
Extensions
8 x 12 month extensions.
Options
Option to increase the number of licences.
No agreed KPIs: KPIS have been set but these will not require publishing as they are below £5M

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 3 at stage one	0	0	—

Who bid

wonTeraDact UK LTDSME · Greater London

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

The Police and Crime Commissioner for Surrey

Contracting authorityPublic authority - sub-central government GB-PPON: PTBH-8315-RNZP PO Box 412, Guildford, South East, GU3 1YJContact name, email

Bidders & participating suppliers

1 commercial party on the notice

TERADACT UK LIMITEDAwarded supplierGB-COH: 15531817GB-PPON: PHTJ-1778-HJCX 5 New Street Square, London, London, EC4A 3TWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender19 Sept 2025, 12:42 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender6 Aug 2025, 16:47 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Jun 2025, 16:34 BST