Official UK procurement notice
Asset Safety and Compliance Framework
Authority: LHC Procurement Group (Public body)·Consortium: 2 public authorities
What is being bought12 lots · detail below
Published requirement descriptionThis framework covers the geographical area of Wales and has been procured on behalf of:
Welsh Procurement Alliance (WPA)
This new framework replaces our previous asbestos and vacant property protection framework agreements, and extends the scope to additional safety and compliance services.
The framework consists of 5 (five) workstreams and each workstream has multiple lots.
As follows:
Workstream 1 - Asbestos Consultancy, Surveys, and Removal
Lot 1a - Asbestos Consultancy
Lot 1b - Asbestos Surveys and Testing
Lot 1c - Asbestos Removals and Remedial
Workstream 2 - Property Protection and Associated Services
Lot 2a - Property Protection and Associated Services
Workstream 3 - Water Testing, Treatment and Management
Lot 3a - Water Hygiene Testing and Consultancy
Lot 3b - Water System Maintenance, Remedials and Associated Services
Workstream 4 - Heating, Ventilation and Air Conditioning Compliance, Servicing & Maintenance
Lot 4a - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)
Lot 4b - Gas Heating Systems Inspection, Servicing & Remedial (Commercial)
Lot 4c - Ventilation Systems Inspection, Servicing and Maintenance
Lot 4d - HVAC (Air Conditioning) Servicing and Maintenance
Workstream 5 - Electrical Testing and Associated Services
Lot 5a - Fixed Wire Testing (EICR) and Remedials
Lot 5b - Portable Appliance Testing
This framework agreement will commence on the 18th September 2023 and will last for 48 months
CPV: Air-conditioning installations · Alarm-monitoring services · Asbestos removal services · Asbestos-removal work · Building services · Building surveying services · Building-cleaning services · Checking and testing apparatus · Consulting services for water-supply and waste consultancy · District heating · District heating boiler · Electrical installation work · +30 more
How this framework works
From the published notice- Places
- up to 999 suppliers · 13 bids on the busiest of 10 lots (0.0 per place) · 37 appointed
Lots and requirements (12)Procurement structure
12 lots · no lot values published · evaluation weights differ by lotLot #11A - Asbestos ConsultancyCancelled
Lot 4A covers gas safety & heating systems inspection, servicing & remedial (domestic) works offering experienced organisations who can provide domestic gas inspection (LGSR), servicing, maintenance, and remedial services to assist partners with the management of domestic gas appliances within their properties.
The scope of this lot will include:
> Annual inspection of domestic gas burning and heating system appliances
> Responsive maintenance works, both proactive and reactive
> Installations of replacement systems, either in part or full
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided.
Lot #21B - Asbestos Surveys & TestingCancelled
Lot 1B covers Asbestos survey and testing services offering experienced organisations who provide specialist asbestos sampling, testing and analysis services to assist partners with the management of asbestos within their properties.
The scope of this lot will include:
> Asbestos Management Surveys
> Asbestos Refurbishment & Demolition Surveys
> Reinspection Surveys
> Air monitoring and 4 stage clearance
Lot #31C - Asbestos Removal & Disposal WorksCancelled
Workstream 1C covers Asbestos Consultancy offering experienced organisations who provide specialist asbestos management services to assist partners with the containment, protection and removal of asbestos within their properties.
The scope of this lot will include:
> Asbestos remediation, removal and encapsulation / protection works
> Disposal of asbestos containing materials
Lot #42A - Property Protection and Associated ServicesCancelled
Lot 2A covers property protection and associated services offering experienced organisations who provide a wide range of specialist property protection and associated services for both vacant and occupied properties.
The scope of this lot will include:
> Installation of physical security such as security screens, doors, barricades and fencing
> Installation of CCTV and other electronic access control and alarm systems
> Utilities shut off, drain down and recommission
> Boarding up services
> Internal and external property general cleaning and clearance services
> Specialist cleaning services
> Mould treatment and management
> Pest control
Lot #53A - Water Hygiene Testing and ConsultancyCancelled
Lot 3A covers water hygiene testing and consultancy offering experienced organisations who can provide specialist water hygiene testing, advice and consultancy services to assist partner with the management of risk related to legionella and other water borne pathogens.
The scope of this lot will include:
> Independent consultancy and advice on water risk management plans and procedures (new and existing plans)
> Legionella risk assessment services
> Water testing and analytical services
> Legionella and water risk awareness training
> Providing guidance on remedial actions to reduce exposure
Lot #63B - Water System Maintenance, Remedials and Associated ServicesCancelled
Lot 3B covers water system maintenance, remedials and associated services offering experienced organisations who can provide specialist water maintenance services to assist partners with the proactive management of their water systems within their properties to reduce the risk of legionella and other water borne pathogens.
The scope of this lot will include:
> Implementation of legionella prevention management plans
> Installation and maintenance of water system cleansing, filtration and other treatment systems
> Hydrostatic pressure testing
> New mains and internal water system chlorination service
> Closed system flushing, dosing, and analysis
> TMV (Thermostatic Mixing Valves) and filter installation, service and maintenance
Lot #74B - Gas Heating Systems Inspection, Servicing & Remedial (Commercial)Cancelled
Lot 4B covers gas safety & heating systems inspection, servicing & remedial (commercial) services offering experienced organisations who can provide commercial / non domestic gas inspection (LGSR), servicing, maintenance, and remedial services to assist partners with the management of their non domestic gas appliances within their properties.
The scope of this lot will include:
> Annual inspection of commercial / non domestic gas burning and heating system appliances
> Responsive maintenance works, both proactive and reactive
> Installations of replacement systems, either in part or full
Lot #84D - HVAC (Air Conditioning) Servicing and MaintenanceCancelled
Lot 4D covers HVAC systems inspection, servicing and maintenance offering experienced organisations who can provide inspection, servicing, maintenance, and remedial services for a range of heating, ventilation and air conditioning (HVAC) systems within their properties.
The scope of this lot will include:
> Annual inspection services
> Maintenance works, both proactive and reactive
> Installation of replacement systems either in part or full
Lot #95A - Fixed Wire Testing (EICR) and RemedialsCancelled
Lot 5A covers fixed wire testing (EICR) and associated remedial works offering experienced organisations who can provide periodic inspection and testing of electrical installations within their properties, and the provision of EICRs. In addition (where requested) clients may require remedial of faults identified during inspection.
Lot 5B covers portable appliance testing (PAT) offering experienced organisations who can provide inspection, testing and certification of portable electrical appliances and equipment.
Lot #105B - Portable Appliance Testing (PAT)Cancelled
Lot 5B covers portable appliance testing (PAT) offering experienced organisations who can provide inspection, testing and certification of portable electrical appliances and equipment.
Lot #115A - Fixed Wire Testing (EICR) and Remedials
Lot 5A will cover fixed wire testing (EICR) and associated remedial works.
LHC/WPA is looking for experienced organisations who can provide periodic inspection and testing of electrical installations within their properties, and the provision of EICRs. In addition (where requested) LHC/WPA clients may require remedial of faults identified during inspection.
Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:
> Testing and certification of electrical installations and provision of electrical safety certificates
> Testing and certification of associated electrical elements (e.g. EV chargers)
Remedials and replacements of electrical components
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided.
II.2.5) Award criteria Additional information: LHC/WPA intend to appoint up to six (6) bidders per regional area to ensure WPA clients have adequate service coverage within each region. LHC/WPA reserve the right to appoint additional bidders where LHC/WPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
Lot #125B - Portable Appliance Testing (PAT)
Lot 5B will cover portable appliance testing (PAT).
LHC/WPA is looking for experienced organisations who can provide inspection, testing and certification of portable electrical appliances and equipment.
Full details of the scope can be found in the procurement documents provided.
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/WPA intend to appoint up to six (6) bidders per regional area to ensure WPA clients have adequate service coverage within each region. LHC/WPA reserve the right to appoint additional bidders where LHC/WPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
The required registrations, accreditations and certifications required vary by lot. Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.
- Economic & financial standing
LHC will conduct a financial assessment. This assessment will allow LHC to carry out a robust assessment of a Bidders' financial standing.
The assessment will have 2 stages:
- Credit score - LHC will use Creditsafe to carry out initial checking of a Bidders' financial status.
- Profitability, Stability and Liquidity Assessment - Bidders will be assessed on their financial stability based on a range of financial information obtained from the Bidders annual accounts.
Bidders will be required to have the following minimum levels of insurance for all lots applied for:
Employers (Compulsory) Liability Insurance: 5,000,000 GBP
Public Liability Insurance: 5,000,000 GBP
Dependent on the lots applied for, Bidders will also be required to have one or both of the following levels of insurance:
Professional Indemnity Insurance: 2,000,000 GBP
Product Liability Insurance: 2,000,000 GBP
Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.
- Technical & professional ability
List and brief description of selection criteria:
Bidders are required to have the following ISO qualifications (UKAS) or equivalent:
Health and Safety certification in accordance with ISO 45001 (please refer to ITT for accepted equivalents)
Environmental Management certification in accordance with ISO 14001 (please refer to ITT for accepted equivalents)
Quality Management certification in accordance with ISO 9001 (please refer to ITT for accepted equivalents)
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Asset Safety and Compliance Framework” is a framework: the contest is a place on its panel, up to 999 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Jan 2023, 16:49 GMT
- Last source update
- 17 Oct 2023, 14:23 BST
- Award evaluation window
- 16 Mar 2023 – …
- Authority reference
ASC1- FTS notice number
2023/S 000-030608- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a13cFind a Tender
- Performance terms
As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC/WPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.
Publisher note: LHC Procurement Group is a not for profit central purchasing body acting on behalf of Welsh Procurement Alliance. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their portfolio, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in Wales as defined by the Public Contracts Regulations 2015 and as listed on https://www.welshprocurement.cymru/who-we-work-with/, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities. LHC Procurement Group clients may add community benefit requirements in their call-off contracts from this Framework including but not limited to: - to generate employment and training opportunities for priority groups; - vocational training; - to up-skill the existing workforce; - equality and diversity initiatives; - to make sub-contracting opportunities available to SMEs, the third sector and supported businesses; - supply-chain development activity; - to build capacity in community organisations; - educational support initiatives. (WA Ref:135290)
How it was run
Official notice- Appointment period ends
- 23 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 16 Mar 2023, 14:00 GMT
Timeline
16 Mar 2023 → 17 Oct 2023 · 3 dates- Bids opened16 Mar 2023, 14:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown23 Mar 2023, 12:00 GMT
- Notice published17 Oct 2023, 14:23 BST
Notice history
5 events · 5 releases on Find a Tender · since 6 Mar 2023- Deadline moved to 23 Mar 2023, 12:00 GMT6 Mar 2023, 11:43 GMT+7 days · was 16 Mar 2023, 12:00 GMT
- Status changed to complete4 Sept 2023, 16:46 BST
- Buyer details updated4 Sept 2023, 16:46 BST
- Buyer details updated20 Sept 2023, 16:16 BST
- Buyer details updated17 Oct 2023, 14:23 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 16 Mar 2023 | 23 Mar 2023 | +7 d |
Extension provided following request from bidders
Routine re-releases (5)
- 2023-03: 1 release · 6 Mar 2023
- 2023-01: 1 release · 30 Jan 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 10 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 027821-2023-4A - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)-1
- Signed
- 18 Sept 2023
- Value
- £15,000,000
- Status
- active
1A - Asbestos Consultancy
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
5B - Portable Appliance Testing (PAT)
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
1B - Asbestos Surveys & Testing
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
1C - Asbestos Removal & Disposal Works
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
2A - Property Protection and Associated Services
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
3A - Water Hygiene Testing and Consultancy
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
3B - Water System Maintenance, Remedials and Associated Services
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
4B - Gas Heating Systems Inspection, Servicing & Remedial (Commercial)
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
4D - HVAC (Air Conditioning) Servicing and Maintenance
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
5A - Fixed Wire Testing (EICR) and Remedials
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
Contract 030608-2023-ASC1-1
- Signed
- 31 Aug 2023
- Value
- £1,000,000
- Status
- active
- Change Additional bidder in Lots 5a Fixed Wire Testing (EICR) and Remedials and Lot 5b Portable Appliance Testing (PAT) in South-East and South-West Wales regions only., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Bidder omitted from original contract award notice.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 1A - Asbestos Consultancy | 11bids · 11 electronic · 11 from abroad | 9 | — | — |
| 2 · 1B - Asbestos Surveys & Testing | 13bids · 13 electronic · 13 from abroad | 11 | — | — |
| 3 · 1C - Asbestos Removal & Disposal Works | 8bids · 8 electronic · 8 from abroad | 8 | — | — |
| 4 · 2A - Property Protection and Associated Services | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 5 · 3A - Water Hygiene Testing and Consultancy | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 6 · 3B - Water System Maintenance, Remedials and Associated Services | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 7 · 4B - Gas Heating Systems Inspection, Servicing & Remedial (Commercial) | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 8 · 4D - HVAC (Air Conditioning) Servicing and Maintenance | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 9 · 5A - Fixed Wire Testing (EICR) and Remedials | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 10 · 5B - Portable Appliance Testing (PAT) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- LHC for the Welsh Procurement Alliance (WPA)Contracting authorityCentral purchasing bodyBody governed by public lawPublic Sector Framework Provider
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
41 commercial parties on the notice- A&D Environmental ServicesFramework contractor
- ACORN CHEMICAL SERVICES LTDFramework contractor
- ARMSTRONG YORK ASBESTOS ENVIRONMENTAL LTDFramework contractor
- Allium Environmental LtdFramework contractor
- Aspect Contracts LimitedFramework contractor
- BRADLEY ENVIRONMENTAL CONSULTANTS LTDFramework contractor
- British Gas Social Housing Ltd trading as PH JonesFramework contractor
- ENQUIN ENVIRONMENTAL LTDFramework contractor
- Environtec LimitedFramework contractor
- HSL Compliance LtdFramework contractor
Show 31 more suppliers
- HSL Compliance LtdFramework contractor
- Integrated Water ServicesFramework contractor
- J&D Water ConsultantsFramework contractor
- K S BARRY (PLUMBING & HEATING) LTDFramework contractor
- KimptonFramework contractor
- LORNE STEWART PLCFramework contractor
- Leftfield EnvironmentalFramework contractor
- Liberty Gas Group LtdFramework contractor
- Life Environmental ServicesFramework contractor
- Orbis Protect LimitedFramework contractor
- PHH Environmental (UK) LimitedFramework contractor
- PHS Compliance LimitedFramework contractor
- PHS Compliance LimitedFramework contractor
- Pennington Choices LtdFramework contractor
- Phillips Services (Wales) LtdFramework contractor
- Rhodar Industrial Services LimitedFramework contractor
- Robert Heath Heating LimitedFramework contractor
- SGS United Kingdom LimitedFramework contractor
- SMS EnvironmentalFramework contractor
- SOCOTEC Asbestos LimitedFramework contractor
- SPS DOORGUARD LTDFramework contractor
- Severn Insulation Co LtdFramework contractor
- Shield Environmental ServicesFramework contractor
- Tersus Consultancy LimitedFramework contractor
- Tremorfa LtdFramework contractor
- VPS (UK) LtdFramework contractor
- Warmserve Services LtdFramework contractor
- Warmserve Services LtdFramework contractor
- Westward Energy Services LtdFramework contractor
- Westward Energy Services LtdFramework contractor
- Woods Building Services Ltd t/a AA WoodsFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.