AP26056 - Portable firefighting equipment and RSM

{
  "id": "069881-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-07-23T15:36:23+01:00",
  "ocid": "ocds-h6vhtk-06d255",
  "buyer": {
    "id": "GB-PPON-PVWR-6662-QTQX",
    "name": "Arc Property Services Partnership Limited"
  },
  "tender": {
    "id": "AP26056",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2035-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "35111000",
            "scheme": "CPV",
            "description": "Firefighting equipment"
          },
          {
            "id": "50413200",
            "scheme": "CPV",
            "description": "Repair and maintenance services of firefighting equipment"
          }
        ]
      }
    ],
    "title": "AP26056 - Portable firefighting equipment and RSM",
    "value": {
      "amount": 176000,
      "currency": "GBP",
      "amountGross": 211200
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Contracting Authority intends to procure a contract for the provision of portable firefighting equipment inspection, servicing, maintenance, repair, replacement and associated compliance services across the estate it manages on behalf of it's Customers.\nThe services will include, but not be limited to:\n- Routine inspection and testing of portable firefighting equipment.\n- Planned preventative maintenance and servicing in accordance with relevant legislation, British Standards and industry best practice.\n- Corrective maintenance and repair of defective equipment.\n- Replacement of equipment that is beyond economical repair, obsolete or no longer compliant with applicable standards.\n- Provision and installation of new portable firefighting equipment where required.\n- Asset management, certification, record keeping and compliance reporting.\n- Technical advice and support relating to fire safety equipment and compliance requirements.\nThe contract will cover a diverse property portfolio managed by the Authority and may include offices, operational buildings, educational facilities and other premises within its estate. The successful supplier will be required to deliver a compliant, responsive and proactive service to ensure that all portable firefighting equipment remains fit for purpose and maintained in accordance with statutory and regulatory requirements.\nThe procurement is expected to result in the award of a single contract for the delivery of these services.",
    "communication": {
      "futureNoticeDate": "2026-08-04T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PVWR-6662-QTQX",
      "name": "Arc Property Services Partnership Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF14",
        "country": "GB",
        "locality": "Nottingham",
        "postalCode": "NG1 6BT",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor, East West Building, 1 Tollhouse Hill"
      },
      "details": {
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "PVWR-6662-QTQX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Kat Paletko",
        "email": "procurement@arc-partnership.co.uk",
        "telephone": "+44 8006696565"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "069881-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/069881-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-07-23T15:36:23+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "met",
        "dateMet": "2026-07-15T00:00:00+01:00",
        "description": "The Contracting Authority undertook preliminary market engagement in relation to a forthcoming above-threshold procurement for the provision of portable firefighting equipment inspection, servicing, maintenance, repair, replacement and associated compliance services across the Authority's estate.\nThe engagement consisted of a virtual Market Engagement Open Day held on 15 July 2026. The event was open to all interested suppliers, including small and medium-sized enterprises (SMEs), and was delivered through individual one-to-one online sessions with suppliers.\nThe scope of the engagement was to:\n- Inform the market of the Authority's future procurement requirements.\n- Provide an overview of the proposed procurement approach, including the intended Competitive Flexible Procedure.\n- Discuss indicative procurement timescales.\n- Gather supplier feedback on market capability, capacity, innovation, risks, service delivery considerations and costs.\n- Assist the Authority in refining its procurement strategy and requirements prior to issuing the Tender Notice.\nParticipation in the engagement was voluntary and information obtained during the engagement will be used only to support the development of the procurement. Participation, or non-participation, will not confer any advantage or disadvantage in the subsequent procurement process."
      }
    ]
  },
  "initiationType": "tender"
}