Official UK procurement notice
CDDFRS Audio Visual Suite Refresh
Authority: County Durham and Darlington Fire and Rescue Authority (Police & fire)
What is being bought
Published requirement descriptionCDDFRS are seeking to upgrade the current audio visual (AV) system in place at Service Training Centre (STC) for multiple purposes, but mainly for the delivery of Incident Command training.
CPV: Audio-visual equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£40,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The award of this contract will be made based on the most advantageous tender submitted to CDDFRS. In this case, it will be the quotation that can best fit the requirements of the sevrice, within budgetary constraints and provide satisfactory answers to any clarifications resulting from response documents.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Aug 2025, 09:19 BST
- Last source update
- 10 Aug 2026, 11:51 BST
- Authority reference
PA007-120526- FTS notice number
2026/S 000-043580- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058ff1Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 23 Jun 2026, 12:00 BST
- Clarification deadline
- 16 Jun 2026, 23:59 BST
- Electronic submission
- Not allowed
Suppliers wishing to submit a quotation for this contract should do so in a format of their choice, providing a comprehensive overview of the works to be completed and a transparent pricing schedule, and no later than the date and time stipulated above. Quotations received after the stipulated date and time will not be accepted. The quotation submitted should remain valid for a minimum period of six (6) months.
All responses and clarification questions should be sent without exception, to [email protected] in order to maintain fair competition and transparency. All clarification questions will be anonymised and responses made available to all those who have expressed an interest.
Timeline
29 Aug 2025 → 10 Aug 2026 · 7 dates- Planning notice published29 Aug 2025, 09:19 BST
- Market engagement371 days ago9 Oct 2025, 23:59 BST
County Durham and Darlington Fire and Rescue Authority (CDDFRA) are inviting suppliers to participate in preliminary engagement to gain insight from the market with the purpose of making any potential future exercise, well framed, feasible, focused and of likely interest to the market.
The information gathered will be used to clarify the Authority's requirements, assess the markets capacity and develop a suitable procurement strategy.
County Durham and Darlington Fire and Rescue Service (CDDFRS) seek to upgrade the current audio visual system in place at Service Training Centre (TSC) for multiple purposes, but mainly for the delivery of Incident Command training.
Carrying out premarket engagement will allow CDDFRS to build a final specification, determine indicative costs associated with the project to request adequate funding and agree upon an appropriate route to market.
Interested suppliers suppliers should email [email protected] and [email protected] to request supporting documentation.
A site visit will be available for interested suppliers, only one date is available for these visits to be completed - Thursday 25th September 2025. All suppliers intending to complete a site visit must confirm their attendance no later than Thursday 18th September, by emailing [email protected] and [email protected]
- Tender notice published157 days ago12 May 2026, 15:56 BST
- Clarification questions by121 days ago16 Jun 2026, 23:59 BST
- Submission deadline115 days ago23 Jun 2026, 12:00 BST
- Contract starts88 days ago20 Jul 2026, 00:00 BST
- Latest notice published67 days ago10 Aug 2026, 11:51 BST
Notice history
14 events · 8 releases on Find a Tender · since 29 Aug 2025- Preliminary market engagement notice published29 Aug 2025, 09:19 BSTUK2
- Preliminary market engagement notice published11 Nov 2025, 16:00 GMTUK2
- Tender notice published12 May 2026, 15:56 BSTUK4
- Published value published: £40,00012 May 2026, 15:56 BST
- Status changed to active12 May 2026, 15:56 BST
- Procurement method changed12 May 2026, 15:56 BST
- Deadline published: 23 Jun 2026, 12:00 BST12 May 2026, 15:56 BST
- Tender notice published14 May 2026, 09:38 BSTUK4
- Tender notice published29 May 2026, 11:30 BSTUK4
- Tender notice published1 Jun 2026, 15:14 BSTUK4
- Contract award notice published23 Jul 2026, 12:01 BSTUK6
- Status changed to complete23 Jul 2026, 12:01 BST
- Contract signature expected3 Aug 2026, 23:59 BSTscheduled
- Contract details notice published10 Aug 2026, 11:51 BSTUK7
Published amendments (4)
Update to engagement deadline date. Previously incorrect.
Additional of clarification log and responses, as at 14.05.2026 - AM.
Clarification question log updated with respective answers 29.05.2026.
Addition of AV system refresh clarification question log - 01.06.2026.
Routine re-releases (8)
- 2026-05: 3 releases · 12 May 2026, 29 May 2026
- 2025-11: 1 release · 11 Nov 2025
- 2025-08: 1 release · 29 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PIRANHA AUDIO VISUAL LIMITEDSMEIncident Command Suite Audio Visual System1 Sept 2026 – 31 Aug 2031Options: Annual Maintenance Package Costs (which have been included in the published figure) Changes to any presets (scenarios) that are included as part of the initial package that are completed outside of annual maintenance visits. Potential purchase of additional PC for recording storage. | £66,612 | 23 Jul 2026 | Awarded |
Contracts
AGREEMENT FOR THE PROVISION INCIDENT COMMAND AUDIO VISUAL SYSTEM · PIRANHA AUDIO VISUAL LIMITEDSME
- Signed
- 3 Aug 2026
- Value
- £66,612
- Period
- 3 Aug 2026 – 31 Aug 2031
- Status
- active
- Options
- Annual Maintenance Package Costs (which have been included in the published figure) Changes to any presets (scenarios) that are included as part of the initial package that are completed outside of annual maintenance visits. Potential purchase of additional PC for recording storage.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PIRANHA AUDIO VISUAL LIMITEDAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications AV System Clarification Question Log 29.05.2026 - AM.
- Bidding documents and specifications Audio Visual System Refresh - Clarification Question Log 01.06.2026
- Bidding documents and specifications Please see attached Request for Quotation document.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender