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ClosedFind a Tender · UK4

2526-01-DTS-SS-YH - Student Health and Social Care Placement System

Buyer: Sheffield Hallam University →

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BuyerSheffield Hallam University
StatusClosed
Deadline25 May 2026
Value£310,000
Published24 Feb 2026

What is being bought

The University seeks to procure a single, integrated Student Placement System to manage the full placement lifecycle, streamline processes, and reduce reliance on fragmented systems.

Delivery location

UKE32, GB

Categories

Software programming and consultancy services 72200000

Lot details

Lot 1

No lot description published.

Statusactive
Value£310,000
Contract periodFrom 27 Jul 2026 to 26 Jul 2029
SME suitabilitySuitable for SMEs

Award criteria
Price (30%)
Quality (70%)

What is included

ItemCategoryQuantity
1Software programming and consultancy servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Software programming and consultancy services (72200000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 723,7281 median · 7.7 average (1,193 of 3,728 with a bid count)1.7 average (1,361 of 3,728 with named award suppliers)Not published
Same buyer121 median · 1.3 average (8 of 12 with a bid count)1 average (8 of 12 with named award suppliers)Not published
Delivery region: UKE32181 median · 1.2 average (9 of 18 with a bid count)1.1 average (10 of 18 with named award suppliers)Not published
Similar published value (0.5×–2×)2735 median · 6.4 average (9 of 273 with a bid count)1 average (9 of 273 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyallowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-065a92
Latest release ID016629-2026
Latest release timestampTue Feb 24 2026 16:18:37 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/016629-2026
Tender statusactive
Procurement methodselective
Procurement method detailsCompetitive flexible procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadline2026-05-25T23:59:59+01:00
Enquiry deadlineNot published
Award period: startNot published
Award period: end2026-07-14T23:59:59+01:00
Submission method detailshttps://www.in-tendhost.co.uk/sheffieldhallamuniversity
Submission languagesen
Electronic catalogue policyNot published
Total tender value£310,000
Tender lots in source1
Tender items in source1
Tender documents in source2
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
24 Feb 2026tender016629-2026
23 Feb 2026planning016272-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "id": "016629-2026",
  "tag": [
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  ],
  "date": "2026-02-24T16:18:37Z",
  "ocid": "ocds-h6vhtk-065a92",
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    "id": "GB-UKPRN-10005790",
    "name": "Sheffield Hallam University"
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          "amountGross": 372000
        },
        "status": "active",
        "renewal": {
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        },
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
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            },
            {
              "name": "Quality",
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                  "weight": "percentageExact"
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              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-26T23:59:59+01:00",
          "startDate": "2026-07-27T00:00:00+01:00",
          "maxExtentDate": "2033-07-26T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryAddresses": [
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            "countryName": "United Kingdom"
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        ],
        "additionalClassifications": [
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      }
    ],
    "title": "2526-01-DTS-SS-YH - Student Health and Social Care Placement System",
    "value": {
      "amount": 310000,
      "currency": "GBP",
      "amountGross": 372000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "016629-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/016629-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
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    "procedure": {
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    },
    "legalBasis": {
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "awardPeriod": {
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    "description": "The University seeks to procure a single, integrated Student Placement System to manage the full placement lifecycle, streamline processes, and reduce reliance on fragmented systems.",
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
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      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.in-tendhost.co.uk/sheffieldhallamuniversity",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-05-25T23:59:59+01:00"
  },
  "parties": [
    {
      "id": "GB-UKPRN-10005790",
      "name": "Sheffield Hallam University",
      "roles": [
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      "address": {
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        "country": "GB",
        "locality": "Sheffield",
        "postalCode": "S1 1WB",
        "countryName": "United Kingdom",
        "streetAddress": "City Campus"
      },
      "details": {
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        "scheme": "GB-UKPRN"
      },
      "contactPoint": {
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      "additionalIdentifiers": [
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          "scheme": "GB-PPON"
        }
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    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
24 Feb 2026 · 016629-2026 · tender
{
  "id": "016629-2026",
  "tag": [
    "tender"
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  "date": "2026-02-24T16:18:37Z",
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    "id": "GB-UKPRN-10005790",
    "name": "Sheffield Hallam University"
  },
  "tender": {
    "id": "2526-01-DTS-SS-YH",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 310000,
          "currency": "GBP",
          "amountGross": 372000
        },
        "status": "active",
        "renewal": {
          "description": "7 years in total (3years term plus 2x 24 months extension period)"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
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              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-26T23:59:59+01:00",
          "startDate": "2026-07-27T00:00:00+01:00",
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        }
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    ],
    "items": [
      {
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        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          }
        ]
      }
    ],
    "title": "2526-01-DTS-SS-YH - Student Health and Social Care Placement System",
    "value": {
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      "currency": "GBP",
      "amountGross": 372000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "016629-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/016629-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-02-24T16:18:37Z"
      }
    ],
    "procedure": {
      "features": "The University will run this procurement using the Competitive Flexible Procedure. This would include a 2 stage tendering rounds, during which the number of participating suppliers may be reduced based on the published criteria.\nSuppliers must follow all instructions issued at each stage of the process and submit all required information. Suppliers not selected to progress at any stage will be excluded from the competition."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-07-14T23:59:59+01:00"
    },
    "description": "The University seeks to procure a single, integrated Student Placement System to manage the full placement lifecycle, streamline processes, and reduce reliance on fragmented systems.",
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.in-tendhost.co.uk/sheffieldhallamuniversity",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-05-25T23:59:59+01:00"
  },
  "parties": [
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      "id": "GB-UKPRN-10005790",
      "name": "Sheffield Hallam University",
      "roles": [
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      ],
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        "region": "UKE32",
        "country": "GB",
        "locality": "Sheffield",
        "postalCode": "S1 1WB",
        "countryName": "United Kingdom",
        "streetAddress": "City Campus"
      },
      "details": {
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        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
23 Feb 2026 · 016272-2026 · planning
{
  "id": "016272-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-02-23T18:23:49Z",
  "ocid": "ocds-h6vhtk-065a92",
  "buyer": {
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    "name": "Sheffield Hallam University"
  },
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    "id": "ocds-h6vhtk-065a92",
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        },
        "contractPeriod": {
          "endDate": "2029-07-26T23:59:59+01:00",
          "startDate": "2026-07-27T00:00:00+01:00",
          "maxExtentDate": "2033-07-26T23:59:59+01:00"
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    ],
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          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
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            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          }
        ]
      }
    ],
    "title": "Student Placement System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "description": "PMC to help us enhance our specification",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
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      "name": "Sheffield Hallam University",
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        "country": "GB",
        "locality": "Sheffield",
        "postalCode": "S1 1WB",
        "countryName": "United Kingdom",
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      },
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          {
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        }
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    }
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  "language": "en",
  "planning": {
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      {
        "id": "016272-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/016272-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-23T18:23:49Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "met",
        "dateMet": "2025-10-07T00:00:00+01:00",
        "description": "The University has undertaken preliminary market engagement to inform the development of its requirement for a single, integrated Student Placement System. The scope of the engagement included discussions with suppliers regarding system functionality, placement lifecycle management, integration capability, data handling, and operational workflows within Health and Social Care placements.\nEngagement activities were included PMC within our Intend Portal and Demo sessions via Microsoft Teams between the dates of:- 15/08/2025 to 07/10/2025\nSuppliers were invited to participate through the University's In Tend portal, where details of the engagement activity were advertised. Interested suppliers were able to submit expressions of interest directly through the portal. Any clarification questions related to the engagement were also submitted via the In Tend messaging function.\nThis preliminary engagement has supported the University in refining its requirements ahead of the competitive procurement process."
      }
    ]
  },
  "initiationType": "tender"
}