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Published 23 Feb 2026, 18:23 GMT

Official UK procurement notice

2526-01-DTS-SS-YH - Student Health and Social Care Placement System

Official notice

Authority: Sheffield Hallam University (Education)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£310,000≈ £103k / year · £372,000 inc. VAT · 1 value update
Submissions closed 25 May 2026
Contract term 3 yrsends 26 Jul 2029 · up to 26 Jul 2033 with extensions · starts 27 Jul 2026

What is being bought

Published requirement description

The University seeks to procure a single, integrated Student Placement System to manage the full placement lifecycle, streamline processes, and reduce reliance on fragmented systems.

  • How the procedure runs: The University will run this procurement using the Competitive Flexible Procedure. This would include a 2 stage tendering rounds, during which the number of participating suppliers may be reduced based on the published criteria. Suppliers must follow all instructions issued at each stage of the process and submit all required information. Suppliers not selected to progress at any stage will be excluded from the competition.

CPV: Software programming and consultancy services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£310,000
Contract period: 27 Jul 2026 – 26 Jul 2029 (3 yrs) · up to 26 Jul 2033 with extensionsValue: £310,000 exc. VAT · £372,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: 7 years in total (3years term plus 2x 24 months extension period)
72200000 Software programming and consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Feb 2026, 18:23 GMT
Last source update
24 Feb 2026, 16:18 GMT
Award evaluation window
Submission end – 14 Jul 2026
Authority reference
2526-01-DTS-SS-YH
FTS notice number
2026/S 000-016629
Latest notice
Tender notice (UK4)
Classification (CPV)
Software programming and consultancy services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-065a92 Find a Tender
How it runs

The University will run this procurement using the Competitive Flexible Procedure. This would include a 2 stage tendering rounds, during which the number of participating suppliers may be reduced based on the published criteria.

Suppliers must follow all instructions issued at each stage of the process and submit all required information. Suppliers not selected to progress at any stage will be excluded from the competition.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
25 May 2026, 23:59 BST
Submission deadline
25 May 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/sheffieldhallamunive… ↗

Timeline

23 Feb 2026 → 27 Jul 2026 · 5 dates
  1. Planning notice published247 days ago
    23 Feb 2026, 18:23 GMT
  2. Tender notice published246 days ago
    24 Feb 2026, 16:18 GMT
  3. Submission deadline156 days ago
    25 May 2026, 23:59 BST
  4. Award decision expected by106 days ago
    14 Jul 2026, 23:59 BST
  5. Contract starts94 days ago
    27 Jul 2026, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 23 Feb 2026
  1. Preliminary market engagement notice published
    23 Feb 2026, 18:23 GMT
    UK2
  2. Tender notice published
    24 Feb 2026, 16:18 GMT
    UK4
  3. Published value published: £310,000
    24 Feb 2026, 16:18 GMT
  4. Status changed to active
    24 Feb 2026, 16:18 GMT
  5. Procurement method changed
    24 Feb 2026, 16:18 GMT

Contracting authority & participating public bodies

Sheffield Hallam University

Contracting authorityPublic authority - sub-central government GB-PPON: PVMW-4512-JZYY · GB-UKPRN: 10005790 City Campus, Sheffield, Yorkshire & Humber, S1 1WBContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure