Official UK procurement notice
161_23 Artists' Grounds, Brushes, Art Pads and Painting Tools
Authority: ESPO
What is being bought7 lots · detail below
Published requirement descriptionA framework for the supply of Supply of Artist brushes, Artist grounds, portfolios, easels and mats for delivery to ESPO's distribution centre and for direct delivery.
CPV: Art and craft paper · Art supplies · Artists' brushes · Educational equipment · Handicraft and art supplies · Multi-ply paper and paperboard · Painters' brushes · Processed paper and paperboard
How this framework works
From the published notice- Bids received
- 16 bids on the busiest of 7 lots · 15 suppliers appointed
- Framework period
- 2 yrs 1 mo from 1 Mar 2023
Lots and requirements (7)Procurement structure
7 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £400,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Artist BrushesAwardedPublished value£1,400,000
Lot for the supply of Artists' Brushes
Lot #2Painting Tools and EquipmentAwardedceiling above
Lot for the supply of Painting Tools and Equipment
Lot #3Artist BooksAwardedPublished value£3,400,000
Lot for the supply of Artist Books, Pads and Papers
Lot #4Canvasses and Wooden EaselsAwardedPublished value£340,000
Lot for the supply of canvasses and wooden easels
Lot #5Drying Racks and Metal EaselsAwardedPublished value£700,000
Lot for the supply of Drying Racks and Metal Easels
Lot #6PortfoliosAwardedceiling above
Lot for the supply of Portfolios
Lot #7Pots Palettes and JarsAwardedPublished value£360,000
Lot for the supply of Pots, Palettes and Jars
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-price (method statement questions): 20%
- price: 80%
Published award criteria (2)
- Non-price (method statement questions): 20
- Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “161_23 Artists' Grounds, Brushes, Art Pads and Painting Tools” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Aug 2022, 15:46 BST
- Last source update
- 28 Feb 2023, 11:11 GMT
- Award evaluation window
- 30 Sept 2022 – …
- Authority reference
161_23- FTS notice number
2023/S 000-005788- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036484Find a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
How it was run
Official notice- Appointment period ends
- 3 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 30 Sept 2022, 12:01 BST
Timeline
30 Sept 2022 → 1 Mar 2023 · 4 dates- Bids opened30 Sept 2022, 12:01 BST
- Admission / appointment period endsperiod end, not a bid countdown3 Oct 2022, 12:00 BST
- Notice published28 Feb 2023, 11:11 GMT
- Contract starts1 Mar 2023
Notice history
2 events · 3 releases on Find a Tender · since 15 Sept 2022- Deadline moved to 3 Oct 2022, 12:00 BST15 Sept 2022, 12:19 BST+3 days · was 30 Sept 2022, 12:00 BST
- Status changed to complete28 Feb 2023, 11:11 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 30 Sept 2022 | 3 Oct 2022 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 30 Sept 2022 | 3 Oct 2022 | +3 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Artist Brushes
- Signed
- 27 Jan 2023
- Value
- £454,522
- Period
- … – 31 Mar 2025
- Status
- active
Lot 2 - Painting Tools and Equipment
- Signed
- 27 Jan 2023
- Value
- £120,074
- Period
- … – 31 Mar 2025
- Status
- active
Lot 3 - Artist Books
- Signed
- 27 Jan 2023
- Value
- £2,515,165
- Period
- … – 31 Mar 2025
- Status
- active
Lot 4 - Canvasses and Wooden Easels
- Signed
- 27 Jan 2023
- Value
- £111,131
- Period
- … – 31 Mar 2025
- Status
- active
Lot 5 - Drying Racks and Metal Easels
- Signed
- 27 Jan 2023
- Value
- £430,029
- Period
- … – 31 Mar 2025
- Status
- active
Lot 6 - Portfolios
- Signed
- 27 Jan 2023
- Value
- £62,490
- Period
- … – 31 Mar 2025
- Status
- active
Lot 7 - Pots Palettes and Jars
- Signed
- 27 Jan 2023
- Value
- £183,009
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Artist Brushes | 16bids · 16 electronic | 14 | — | — |
| 2 · Painting Tools and Equipment | 16bids · 16 electronic | 14 | — | — |
| 3 · Artist Books | 16bids · 16 electronic | 14 | — | — |
| 4 · Canvasses and Wooden Easels | 16bids · 16 electronic | 14 | — | — |
| 5 · Drying Racks and Metal Easels | 16bids · 16 electronic | 14 | — | — |
| 6 · Portfolios | 16bids · 16 electronic | 14 | — | — |
| 7 · Pots Palettes and Jars | 16bids · 16 electronic | 14 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
15 commercial parties on the notice- Anthony Peters Manufacturing Company LimitedFramework contractor
- Artstraws LimitedFramework contractor
- Brian Clegg (Educational Products) LimitedFramework contractor
- Budget Paper Supplies LimitedFramework contractor
- Cicada Education Equipment LimitedFramework contractor
- Daler-Rowney LimitedFramework contractor
- ExaClair LimitedFramework contractor
- Major Brushes LimitedFramework contractor
- Pentel (Stationery) LimitedFramework contractor
- Profile Education LimitedFramework contractor
Show 5 more suppliers
- Seawhite of Brighton LimitedFramework contractor
- Targ8 LimitedFramework contractor
- West Design Products LimitedFramework contractor
- William Sinclair & Sons (Stationers) LimitedFramework contractor
- eMould(UK) LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria