Official UK procurement notice
YPO - 001058 Design, Installation, Supply and Servicing of Commercial Catering Equipment
Authority: Yorkshire Purchasing Organisation (Public body)·Consortium: 2 public authorities
What is being bought13 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Design, Installation, Supply And Servicing Of Commercial Catering Equipment primarily in the Public Sector markets including YPO’s internal requirements.
- Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
CPV: Building installation work · Cabinets · Cash registers · Catering equipment · Commercial refrigerating equipment · Extraction ventilators · Fabrication work · Food-preparation equipment · Hot-water boilers · Industrial kitchen equipment · Installation services (except software) · Interior design services · +7 more
How this framework works
From the published notice- Bids received
- 11 bids on the busiest of 13 lots · 17 suppliers appointed
- Framework period
- 3 yrs 11 mo from 13 Jul 2021
Lots and requirements (13)Procurement structure
13 lots · no lot values published · evaluation weights differ by lotLot #1The Design Layout, supply and installation of kitchen refurbishment and new buildAwardedRenewal
YPO have appointed Providers onto a Framework Agreement for the supply of Design, Installation, Supply And Servicing Of Commercial Catering Equipment primarily in the Public Sector markets including YPO's internal requirements.
Lot #2The Supply and/or install of Commercial Kitchen Equipment – Prime CookingAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Prime
Cooking Equipment that fall within this Lot including (but not limited to) such items as: –
- Hotplates
- Hobs
- Ovens
- Chargrills
- Boiling Tables
- Basket Fryers
Lot #3The Supply and/or install of Commercial Kitchen Equipment – Beverage EquipmentAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Beverage Equipment that fall within this Lot including (but not limited to) such items as: –
- Ice Machine
- Citrus Juicer
- Water Boilers
Lot #4The Supply and/or install of Commercial Kitchen Equipment – Ware WashingAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Ware Washing Equipment that fall within this Lot including (but not limited to) such items as: –
- Dishwashers
- Glasswashers
Lot #5The Supply and/or install of Commercial Kitchen Equipment – Food PreparationAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Food Preparation Equipment that fall within this Lot including (but not limited to) such items as: –
- Mixers
- Food Slicers
- Vegetable Preparation Machines
Lot #6The Supply and/or install of Commercial Kitchen Equipment – Heated and Ambient DisplayAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Heated and Ambient Display Equipment that fall within this Lot including (but not limited to) such items as: –
- Display Cabinets
- Display Merchandiser
- Carvery Unit
- Heated Countertop
- Hot Cupboards
Lot #7The Supply and/or install of Commercial Kitchen Equipment – RefrigerationAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Refrigeration Equipment that fall within this Lot including (but not limited to) such items as: –
- Bottle Coolers
- Fridge Cabinet
- Refrigerators
- Freezer Cabinet
- Chest Freezer
Lot #8The Supply and/or install of Commercial Kitchen Equipment – Shelving and StorageAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Shelving and Storage Equipment that fall within this Lot including (but not limited to) such items as: –
- Steel Shelving
- Chrome Racks
- Wall Cupboards
- Cabinets
- Wall Shelves
Lot #9The Supply and/or install of Commercial Kitchen Equipment – General FabricationAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of General Fabrication Equipment that fall within this Lot including (but not limited to) such items as: –
- Hand Wash Basins
- Sink Units
- Centre Tables
- Wall Benches
Lot #10The Supply and/or install of Commercial Kitchen Equipment – Commercial Kitchen ExtractionAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Commercial Kitchen Extraction Equipment that fall within this Lot including (but not limited to) such items as: –
- Gas Interlock Control Panels
- General Commercial Extraction Canopy
Lot #11The Supply and/or install of Commercial Kitchen Equipment – Cash Registers and Cash Collection PointsAwardedRenewal
Suppliers should ideally be able to supply and/or install a comprehensive range of Cash Register Equipment that fall within this Lot including (but not limited to) such items as: –
- Basic Cash Register
- Restaurant Cash Register
Lot #12The Installation of Commercial Catering EquipmentAwardedRenewal
Suppliers should ideally be able to install a comprehensive range of Commercial Catering Equipment that fall within this Lot including (but not limited to) such items as: –
- Open Top Range
- Automatic cold water softeners
- Dishwasher racking
- Reach in Blast Chiller/Freezer
- Ovens
Lot #13The maintenance and servicing of Commercial Catering EquipmentAwardedRenewal
Suppliers should ideally be able to maintain and service a range of Commercial Catering Equipment that fall within this Lot including (but not limited to) such items as: –
- Countertop Planetary Mixers
- Dishwashers
- Refrigerators
- Open Top Range
- Ovens
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
1 more lots publish their own split on the notice.
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web
address can be found under ‘Procurement Documents’ in ‘Communication’ section in this
notice.
- Price carries 20–25 points depending on the lot; most lots put it at 25 points.
- “YPO - 001058 Design, Installation, Supply and Servicing of Commercial…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this framework will be subject to renewal after 3.5 years
from the commencement date
- First published
- 22 Apr 2021, 11:14 BST
- Last source update
- 5 Sept 2025, 08:40 BST
- Award evaluation window
- 28 May 2021 – …
- Authority reference
001058- FTS notice number
2025/S 000-054111- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a907Find a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under ProcurementDocuments in ‘Communication’ Section in this notice
Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users . The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Appointment period ends
- 28 May 2021, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 May 2021, 14:00 BST
Timeline
28 May 2021 → 5 Sept 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown28 May 2021, 14:00 BST
- Bids opened28 May 2021, 14:00 BST
- Contract starts13 Jul 2021, 00:00 BST
- Notice published5 Sept 2025, 08:40 BST
Notice history
2 events · 3 releases on Find a Tender · since 7 Sept 2021- Status changed to complete7 Sept 2021, 09:46 BST
- Buyer details updated5 Sept 2025, 08:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast14 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 13 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - The Design Layout, supply and installation of kitchen refurbishment and new build projects.
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 10 - The Supply and/or install of Commercial Kitchen Equipment – Commercial Kitchen Extraction
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 11 - The Supply and/or install of Commercial Kitchen Equipment – Cash Registers and Cash Collection Points
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 12 - The Installation of Commercial Catering Equipment
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 13 - The maintenance and servicing of Commercial Catering Equipment
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 2 - The Supply and/or install of Commercial Kitchen Equipment – Prime Cooking Equipment
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 3 - The Supply and/or install of Commercial Kitchen Equipment – Beverage Equipment
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 4 - The Supply and/or install of Commercial Kitchen Equipment – Ware Washing
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 5 - The Supply and/or install of Commercial Kitchen Equipment – Food Preparation
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 6 - The Supply and/or install of Commercial Kitchen Equipment – Heated and Ambient Display
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 7 - The Supply and/or install of Commercial Kitchen Equipment – Refrigeration
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 8 - The Supply and/or install of Commercial Kitchen Equipment – Shelving and Storage
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Lot 9 - The Supply and/or install of Commercial Kitchen Equipment – General Fabrication
- Signed
- 25 Aug 2021
- Value
- ceiling above
- Period
- … – 12 Jul 2025
- Status
- active
Contract 054111-2025-001058-1
- Signed
- 25 Aug 2021
- Value
- £6,500,000
- Period
- … – 12 Jul 2025
- Status
- active
- Change The following modifications are:- 1. Extending the framework from 4 years to 5 years. 2. Extending the framework value from £5 million to £6.5 million 3. Due to an admin error the correct organisational details for some providers were not included in the original notice. For transparency YPO is including the corrected organisational details., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Framework duration. There are a number of reasons for increasing the framework duration including:- • YPO is currently undergoing a significant internal restructure of its procurement function, including changes to its governance and approval processes, category management responsibilities and staffing. This restructure was not foreseen at the time the framework was awarded and has temporarily impacted some procurement activities as the changes are implemented. • At the time when the Framework was originally put in place, YPO were unaware of the start date of the Procurement Act 2023. As a result of initial engagement with customers and suppliers it has become apparent that the scope and reach of the framework may need to change. The extension enables YPO to properly engage with the new Procurement Act 2023 effectively and determine the most appropriate route to market and scope to capture both customer and supplier needs. A PME notice has already been issued under notice number 2025/S 000-010879 and engagement with the market is still ongoing. It is anticipated that a further PME notice will be issued in the coming months. • In addition, YPO are changing procurement systems which was not foreseen at the start of the Framework. The extension enables YPO to run the procurement on the new e-tendering portal rather than YPO having to switch over part way through completion of the tender. The extension is therefore necessary to avoid any such disruption to critical services of YPO's permissible users who use the framework or the supply chain, ensure the replacement solution is procured successfully and to prevent unnecessary expenditure of public funds in repeating partially complete activities such as YPO switch of tendering platforms, or having to re-procure another framework as the new one as the scope and route to market was not right. Change to the framework value. The current spend under the framework is around £4 million pounds. YPO have increased the value of the framework from £5 million to £6.5 million to allow sufficient scope for any customer activities during the extension period and taking into account inflation within the market. The extension of the framework and the increase in contract value in this case guarantees no return economically for any provider. The actual mechanism for how the contract works remains unchanged. Customer buying patterns will determine the actual spend under the framework in the extension period. Awarded Supplier Information Due to an admin error the correct organisational details for some providers were not included in the original notice. For transparency YPO is including the corrected organisational details as detailed below. For clarity the framework agreements signed by suppliers match the corrected details in this notice and no changes to the original frameworks or awarded suppliers have been made. • Original Notice had the name of contractor as ABM. The full name of the contractor as per the framework agreement should be ABM Catering for Leisure Limited • Original Notice had the name of contractor as Edward Ridding Web Design which was the suppliers e-tendering portal name. The correct name of the contractor as per the framework agreement should be And Serve Ltd • Original Notice had the name of contractor as Electrolux Professional Foodservice with a NUTS code of UKH2. The correct name of the contractor as per the framework agreement is Electrolux Professional Limited and the NUTS code is UKH21. • Original Notice had the name of the contractor as Falcon Foodservice Equipment which was the trading name of the organisation. The correct name of the contractor as per the framework agreement is AFE Group Limited T/A Falcon Foodservice Equipment • Original Notice had the name of contractor as Hatherley Commercial Services. The correct name of the contractor as per the framework agreement is Hatherley Commercial Services Limited • Original Notice had the name of contractor as HK Projects T/A HK (Kitchen & Bar Solutions) Ltd. The correct name of the contractor as per the framework agreement is HK (Kitchen and Bar Solutions) Limited T/A HK Projects • Original Notice had the name of contractor as Hobart UK. The correct name of the contractor as per the framework agreement is ITW Limited T/A Hobart UK Equipment • Original Notice had the name of contractor as North West Catering Engineers Ltd with a NUTS code of UKD4. The correct name of the contractor as per the framework agreement is North West Catering Engineers Ltd T/A NWCE Foodservice Equipment Ltd and the NUTS code is UKD33. • Original Notice for Software Limited T/A Pebble had a NUTS code of UKC21. The correct NUTS code is UKC22. • Original Notice for Teasdale Healthcare Equipment Ltd had a NUTS code of UKD6. The correct NUTS code is UKD35
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · The Design Layout, supply and installation of kitchen refurbishment and new build | 6bids | — | — | — |
| 2 · The Supply and/or install of Commercial Kitchen Equipment – Prime Cooking | 11bids | — | — | — |
| 3 · The Supply and/or install of Commercial Kitchen Equipment – Beverage Equipment | 8bids | — | — | — |
| 4 · The Supply and/or install of Commercial Kitchen Equipment – Ware Washing | 10bids | — | — | — |
| 5 · The Supply and/or install of Commercial Kitchen Equipment – Food Preparation | 8bids | — | — | — |
| 6 · The Supply and/or install of Commercial Kitchen Equipment – Heated and Ambient Display | 7bids | — | — | — |
| 7 · The Supply and/or install of Commercial Kitchen Equipment – Refrigeration | 9bids | — | — | — |
| 8 · The Supply and/or install of Commercial Kitchen Equipment – Shelving and Storage | 7bids | — | — | — |
| 9 · The Supply and/or install of Commercial Kitchen Equipment – General Fabrication | 8bids | — | — | — |
| 10 · The Supply and/or install of Commercial Kitchen Equipment – Commercial Kitchen Extraction | 7bids | — | — | — |
| 11 · The Supply and/or install of Commercial Kitchen Equipment – Cash Registers and Cash Collection Points | 3bids | — | — | — |
| 12 · The Installation of Commercial Catering Equipment | 8bids | — | — | — |
| 13 · The maintenance and servicing of Commercial Catering Equipment | 6bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- YPOContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
27 commercial parties on the notice- ABMFramework contractor
- ABM Catering for Leisure LimitedFramework contractor
- AFE Group Limited T/A Falcon Foodservice EquipmentFramework contractor
- AFE Group T/A Williams RefridgerationFramework contractor
- And Serve Limited T/A & ServeFramework contractor
- BGL Rieber LimitedFramework contractor
- BGL Rieber LtdFramework contractor
- Denby Catering Equipment LimitedFramework contractor
- Denby Catering Equipment LtdFramework contractor
- Edward Ridding Web DesignFramework contractor
Show 17 more suppliers
- Electrolux Professional FoodserviceFramework contractor
- Electrolux Professional LimitedFramework contractor
- Falcon Foodservice EquipmentFramework contractor
- HK (Kitchen and Bar Solutions) LimitedFramework contractor
- HK Projects T/A HK (Kitchen & Bar Solutions) LtdFramework contractor
- Hatherley Commercial ServicesFramework contractor
- Hatherley Commercial Services LimitedFramework contractor
- Hobart UKFramework contractor
- ITW Limited T/A Hobart UK EqipmemtFramework contractor
- Meiko UK LimitedFramework contractor
- Meiko UK LtdFramework contractor
- North West Catering Engineers LtdFramework contractor
- North West Catering Engineers Ltd T/A NWCE Foodservice Equipment LtdFramework contractor
- SF Software Ltd T/A PebbleFramework contractor
- SF Software Ltd T/A PebbleFramework contractor
- Teasdale Healthcare Equipment LtdFramework contractor
- Teasdale Healthcare Equipment LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria