Official UK procurement notice
Workplace Essential: Supplies, Design, and PPE
Authority: Mid and South Essex NHS Foundation Trust (Central government)·On behalf of: HealthTrust Europe LLP
What is being bought3 lots · detail below
Published requirement descriptionHeathTrust Europe is seeking bids for a framework Agreement for Workplace Essentials: Supplies, Designs, and PPE.
It is anticipated that the resulting Framework Agreement will cover Goods and Services within the following Lot structure:
Lot 1 - Workplace Supplies
Lot 2 - Workplace Designs
Lot 3 - Workplace Non-Clinical PPE
We carried out an engagement similar to PME, before the new Procurement Act 2023 came into force in February 2025.
During the engagement HTE focused on identifying the best-fit solution for workplace solutions products and services. The goal was to ensure that the future supply model is cost-effective, sustainable, and responsive to the evolving needs of the workforce.
HTE engaged incumbent suppliers, under contract or with a history of delivering workplace supplies, on the Framework. These suppliers participated in a series of discussions. The focus was to understand current performance, explore innovation, improvements, and any new offerings they can bring to the market. Assessing scalability and flexibility, can they adapt to changing demand or new sustainability goals.
HTE also engaged external suppliers, charitable organisations simultaneously outside the current Workplace Supply Solution Framework to offer fresh perspectives, ideas, capabilities, and insights.
Across the PME, HTE explored themes like:
Sustainability (eco-friendly packaging, carbon footprint reduction), technology integration (smart ordering systems, inventory tracking, AI-driven demand forecasting), diversity and inclusion opportunities to work with SMEs, social enterprises, or minority-owned businesses. Value-added services and potential for cost savings
This insight feeds directly into the next phase with a much stronger foundation.
CPV: Decorating supplies · Decoration work · Footwear · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Gloves · Goggles · Interior blinds · Interior decorating services · Interior design services · Interior gardens · Miscellaneous decoration items · Occupational clothing, special workwear and accessories · +7 more
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 6 bids on the busiest of 3 lots · 5 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 18 Aug 2025
- Supplier levy on call-offs (max %)
- 3% of call-off value
Who may buy through it
For all Public sector Contracting Authorities defined under Gov listings available, and as updated, at
Published description of the framework
This is an Open Procedure but a Closed Framework. The drop-down option about "is this an open framework scheme" doesn't have the appropriate drop-down option.
Award based on MAT. Option to award via:
Direct Award; and Mini-Competition (with or without E-Auction)
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £40,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Workplace SuppliesAwardedRenewalceiling above
This Lot provides a wide scope of options ranging from General Office Supplies (GOS), Office Paper, Janitorial Products, Office furniture, Office Machines, Beverages & Associated Products, Technology & Electronic Office Supplies (EOS), Workplace Safety Signs, Toners and cartridges (Small printing & Promotional Printed Products), Education & Art, Eco friendly Products, White Goods, Stationery, and Tail-End Spend Management (Ad-Hoc purchasing relating to this Lot).
Lot #2Workplace - DesignsAwardedRenewalceiling above
This Lot provides a wide scope of options ranging from Office furniture, Artificial plants, Decorative items, Carpets, Partitions, Space planning, Lighting Design, Workplace Branding, Bespoke wall paintings, & Posters, Consultation, and Needs Assessment.
Lot #3Workplace - Non-Clinical PPEAwardedRenewalceiling above
This Lot provides a wide scope of options, ranging from Non-clinical Uniforms, Face masks, Gloves, Face Shields, Safety goggles, Disposable Aprons, Head wears, Protective Footwear, Earplugs & Earmuffs, High Visibility Clothing, and Workplace Safety Equipment available on the market for the public sector.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60%
- Commerical: 30%
- Social Value: 10%
Published award criteria (3)
- Technical
- Social Value
- Commerical
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Workplace Essential: Supplies, Design, and PPE” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- For all Public sector Contracting Authorities defined under Gov listings available, and as updated, at https://www.ons.gov.uk/methodology/classificationsandstandards/economicstatisticsclassifications/introductiontoeconomicstatisticsclassifications
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 May 2025, 16:22 BST
- Last source update
- 27 Aug 2025, 16:19 BST
- Award evaluation window
- Submission end – 29 Jul 2025
- Authority reference
PR-1000- FTS notice number
2025/S 000-028584- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052924Find a Tender
How it was run
Official notice- Appointment period ends
- 24 Jun 2025, 16:00 BST
- Clarification deadline
- 13 Jun 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 3% of call-off value
Timeline
29 May 2025 → 27 Aug 2025 · 8 dates- Tender notice published29 May 2025, 16:22 BST
- Clarification questions by13 Jun 2025, 16:00 BST
- Admission / appointment period endsperiod end, not a bid countdown24 Jun 2025, 16:00 BST
- Award decision expected by29 Jul 2025, 23:59 BST
- Assessment summaries sent1 Aug 2025, 00:00 BST
- Contract starts18 Aug 2025, 00:00 BST
- Standstill ends20 Aug 2025, 23:59 BST
- Latest notice published27 Aug 2025, 16:19 BST
Notice history
5 events · 3 releases on Find a Tender · since 29 May 2025- Tender notice published29 May 2025, 16:22 BSTUK4
- Contract award notice published11 Aug 2025, 13:23 BSTUK6
- Status changed to complete11 Aug 2025, 13:23 BST
- Contract signature expected21 Aug 2025, 23:59 BSTscheduled
- Contract details notice published27 Aug 2025, 16:19 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£40,000,000 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Workplace Supplies1 award | |||
| Banner Group Limited, Bates Office Services, Lyreco UK Limiteditt_31629 - Lot 1 - Workplace Supplies21 Aug 2025 – 20 Aug 2027 · up to 20 Aug 2029Extensions: Extension end date (estimated) without any extensions used is 20/08/2027. Yes, the contract can be extended to 20/08/2029 · Options: Yes, each contracts have an option to extend to 20/08/2029 | ceiling above | 1 Aug 2025 | Awarded |
| Lot 2 · Workplace - Designs1 award | |||
| Bates Office Servicesitt_31630 - Lot 2 - Workplace Designs21 Aug 2025 – 20 Aug 2027 · up to 20 Aug 2029Extensions: Extension end date (estimated) without any extensions used is 20/08/2027. Yes, the contract can be extended to 20/08/2029 · Options: Yes, each contracts have an option to extend to 20/08/2029 | ceiling above | 1 Aug 2025 | Awarded |
| Lot 3 · Workplace - Non-Clinical PPE1 award | |||
| Banner Group Limited, Bates Office Services, GHC GLOBAL LIMITED, Lyreco UK Limited, Workwear Expressitt_31631 - Lot 3 - Workplace Non-Clinical PPE21 Aug 2025 – 20 Aug 2027 · up to 20 Aug 2029Extensions: Extension end date (estimated) without any extensions used is 20/08/2027. Yes, the contract can be extended to 20/08/2029 · Options: Yes, each contracts have an option to extend to 20/08/2029 | ceiling above | 1 Aug 2025 | Awarded |
Contracts
Lot 1 - Workplace Supplies · Banner Group Limited, Bates Office Services, Lyreco UK Limited
- Signed
- 21 Aug 2025
- Value
- £18,000,000
- Period
- 21 Aug 2025 – 20 Aug 2027 · up to 20 Aug 2029 with extensions
- Status
- active
- Extensions
- Extension end date (estimated) without any extensions used is 20/08/2027. Yes, the contract can be extended to 20/08/2029
- Options
- Yes, each contracts have an option to extend to 20/08/2029
1 agreed KPI: Framework Agreement KPI
- Framework Agreement KPI, KPI Target Management Information (MI) Submit MI to the Authority by the 15th of each month for each and every invoice raised to the Customer for the preceding month 100% compliance per month Invoicing Authority invoices (ABI) are paid on time 100% compliance per month Customer Satisfaction Goods and/or Services to be provided under Call Off Contracts to the satisfaction of Participating Authorities No more than two customer complaints per annum Corporate Social Responsibility Improvement regarding: • Net Zero • Sustainability • Social Value • Number of apprentices employed who are directly working via this Framework. Supplier to demonstrate improvement in relation to at least one of the following: • Net Zero • Sustainability • Social Value • Number of apprentices employed who are directly working via this Framework. Call-Off Contracts Supplier to ensure call-off Contracts are executed promptly following receipt of an order and in any event within 5 (five) Business Days of receiving the order. 100% of all orders supported by a signed call off contract within 5 days of receipt of order. Data Protection Impact Assessments (DPIAs) Supplier to ensure that where required and applicable, in accordance with the GDPR, (including if there is processing of Personal Data by a Sub-Contractor) that (i) a DPIA has been completed to ensure the Supplier and where applicable the Sub-Contractor has appropriate security, technical and organisational measures to address the risk and ensure protection of personal data to demonstrate compliance with Data Protection Legislation; (ii) adequate information has been provided to a Customer or relevant party authorised by the Customer, to complete a DPIA to ensure appropriate measures are in place to be compliant with the Data Protection Legislation; (iii) A Data Protection Protocol has been completed. Supplier to provide documentation to confirm these requirements have been met and/or permit the Authority, should the Authority request so, to carry out audit, on reasonable notice, to ascertain this.
Lot 2 - Workplace Designs · Bates Office Services
- Signed
- 21 Aug 2025
- Value
- £10,000,000
- Period
- 21 Aug 2025 – 20 Aug 2027 · up to 20 Aug 2029 with extensions
- Status
- active
- Extensions
- Extension end date (estimated) without any extensions used is 20/08/2027. Yes, the contract can be extended to 20/08/2029
- Options
- Yes, each contracts have an option to extend to 20/08/2029
1 agreed KPI: Framework Agreement KPI
- Framework Agreement KPI, KPI Target Management Information (MI) Submit MI to the Authority by the 15th of each month for each and every invoice raised to the Customer for the preceding month 100% compliance per month Invoicing Authority invoices (ABI) are paid on time 100% compliance per month Customer Satisfaction Goods and/or Services to be provided under Call Off Contracts to the satisfaction of Participating Authorities No more than two customer complaints per annum Corporate Social Responsibility Improvement regarding: • Net Zero • Sustainability • Social Value • Number of apprentices employed who are directly working via this Framework. Supplier to demonstrate improvement in relation to at least one of the following: • Net Zero • Sustainability • Social Value • Number of apprentices employed who are directly working via this Framework. Call-Off Contracts Supplier to ensure call-off Contracts are executed promptly following receipt of an order and in any event within 5 (five) Business Days of receiving the order. 100% of all orders supported by a signed call off contract within 5 days of receipt of order. Data Protection Impact Assessments (DPIAs) Supplier to ensure that where required and applicable, in accordance with the GDPR, (including if there is processing of Personal Data by a Sub-Contractor) that (i) a DPIA has been completed to ensure the Supplier and where applicable the Sub-Contractor has appropriate security, technical and organisational measures to address the risk and ensure protection of personal data to demonstrate compliance with Data Protection Legislation; (ii) adequate information has been provided to a Customer or relevant party authorised by the Customer, to complete a DPIA to ensure appropriate measures are in place to be compliant with the Data Protection Legislation; (iii) A Data Protection Protocol has been completed. Supplier to provide documentation to confirm these requirements have been met and/or permit the Authority, should the Authority request so, to carry out audit, on reasonable notice, to ascertain this.
Lot 3 - Workplace Non-Clinical PPE · Banner Group Limited, Bates Office Services, GHC GLOBAL LIMITED, Lyreco UK Limited, Workwear Express
- Signed
- 21 Aug 2025
- Value
- £12,000,000
- Period
- 21 Aug 2025 – 20 Aug 2027 · up to 20 Aug 2029 with extensions
- Status
- active
- Extensions
- Extension end date (estimated) without any extensions used is 20/08/2027. Yes, the contract can be extended to 20/08/2029
- Options
- Yes, each contracts have an option to extend to 20/08/2029
1 agreed KPI: Framework Agreement KPI
- Framework Agreement KPI, KPI Target Management Information (MI) Submit MI to the Authority by the 15th of each month for each and every invoice raised to the Customer for the preceding month 100% compliance per month Invoicing Authority invoices (ABI) are paid on time 100% compliance per month Customer Satisfaction Goods and/or Services to be provided under Call Off Contracts to the satisfaction of Participating Authorities No more than two customer complaints per annum Corporate Social Responsibility Improvement regarding: • Net Zero • Sustainability • Social Value • Number of apprentices employed who are directly working via this Framework. Supplier to demonstrate improvement in relation to at least one of the following: • Net Zero • Sustainability • Social Value • Number of apprentices employed who are directly working via this Framework. Call-Off Contracts Supplier to ensure call-off Contracts are executed promptly following receipt of an order and in any event within 5 (five) Business Days of receiving the order. 100% of all orders supported by a signed call off contract within 5 days of receipt of order. Data Protection Impact Assessments (DPIAs) Supplier to ensure that where required and applicable, in accordance with the GDPR, (including if there is processing of Personal Data by a Sub-Contractor) that (i) a DPIA has been completed to ensure the Supplier and where applicable the Sub-Contractor has appropriate security, technical and organisational measures to address the risk and ensure protection of personal data to demonstrate compliance with Data Protection Legislation; (ii) adequate information has been provided to a Customer or relevant party authorised by the Customer, to complete a DPIA to ensure appropriate measures are in place to be compliant with the Data Protection Legislation; (iii) A Data Protection Protocol has been completed. Supplier to provide documentation to confirm these requirements have been met and/or permit the Authority, should the Authority request so, to carry out audit, on reasonable notice, to ascertain this.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Workplace Supplies | 4final-stage tenders | 2 | 0 | — |
| 2 · Workplace - Designs | 2final-stage tenders | 2 | 0 | — |
| 3 · Workplace - Non-Clinical PPE | 6final-stage tenders | 3 | 0 | — |
Who bid
- wonBANNER GROUP LIMITED · Yorkshire and the Humber · 1, 3
- wonBATES OFFICE SERVICES LTD · South East England · all lots
- wonLYRECO UK LIMITED · West Midlands · 1, 3
- wonGHC GLOBAL LIMITED · West Midlands · 3
- wonWORKWEAR EXPRESS LIMITED · Greater London · 3
- did not winENVISIOGLOBAL LTD · North West England · all lots
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- HealthTrust Europe LLPProcess contact pointProcuring entityOn 11th August 2021, Mid and South Essex NHS Foundation Trust (MSE) published a contract notice for procurement partner services. HealthTrust Europe LLP (HTE) was selected to provide these services under the MSE Framework, including access to HTE's public sector frameworks. HTE is now conducting this procurement exercise as part of its services to the Customers under the MSE Framework.
Framework contractors & participating bidders
6 commercial parties on the notice · 5 awarded- BATES OFFICE SERVICES LTDFramework contractor
- Banner Group LimitedFramework contractor
- ENVISIOGLOBAL LTDBidder / tenderer
- GHC GLOBAL LIMITEDFramework contractor
- LYRECO UK LIMITEDFramework contractor
- WORKWEAR EXPRESS LIMITEDFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender