Find a TenderAwarded

Published 3 Aug 2021, 10:09 BST

Official UK procurement notice

WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)

Authority: Warwickshire County Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedure

Sectors: Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)Industrial machinery (42)

+1 more

Software Packages & ERP (48)

Delivery: East Midlands (UKF2)West Midlands (UKG1)

Published estimate£2,500,000exc. VAT7.1% below published estimate

Submissions closed 20 Sept 2021awarded 8 Apr 2022

Awarded to SSS PUBLIC SAFETY LIMITED

What is being bought

Published requirement description

Warwickshire County Council (the Council) and The Police, Fire and Crime Commissioner for Northamptonshire acting as the Northamptonshire Fire and Rescue Authority (NFRA) are seeking to replace their key control room systems for Warwickshire Fire and Rescue Service (WFRS) and Northamptonshire Fire and Rescue Service (NFRS).

The Council will be acting as lead Authority and managing the procurement process for both Authorities. The successful Applicant will enter into two contracts, one with the Council and

one with NFRA.

In summary the systems to be replaced are the Communications and Control System (ICCS) and the Command and Control/Dispatch System (CAD).

CPV: Command and control system · Command, control, communication and computer systems · Communications control system · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1WFRS and NFRS require a cloud based command and control mobilising system (with…Awarded

WFRS and NFRS require a cloud based command and control mobilising system (with integrated ICCS/CAD functionality) that allows for inter-operability, for service wide deployment, through a mobile and web-based version. WFRS and NFRS are seeking a flexible portable system that can be used from multiple secure sites.

The solution delivered will allow for inter-operability with WFRS & NFRS. The inter-operable solution will provide separate instances for each services with access to each others. If either service terminates its agreement with the Supplier, the remaining service should not be able to access the separate data of the departing customer.

For both WFRS and NFRS the systems need to be fully live by the end of 2022, preferably with the ICCS element going live first (if this is possible).

To ensure that the system procured meets expectations NFRS/WFRS are committed to getting the best possible system to suit its needs whilst ensuring that any system will be fully

ESN compliant.

Further details are included in the ITT and Appendices. Additional information: During the course of the contract period the range and scope of all these services may be subject to modification and variation to meet the changing needs and requirements of both the Council and NFRA, potential changes in legislation and the changing demands placed on the Council and NFRA by their customers and residents. Examples of these are listed in the ITT.

Delivery: East Midlands, West Midlands · The County Council boundaries of Warwickshire and the operational area of the Police, Fire and Crime Commissioner for Northanptonshire

Extensions: Initial term 5 years (from go-live) - however the Council and NFRA reserve the right to extend their respective contracts by further successive periods up to a maximum available extension period of 24 months at the discretion of the Council and NFRA based on their future requirements and contract performance of the successful Applicant. The decision to extend may be taken independently and result in only one party deciding to extend their contract.Variant bids: allowed

32573000 Communications control system 35710000 Command, control, communication and computer systems 42961000 Command and control system

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (3)

Quality/technical questions: 28%
Scenario demonstrations: 42%
price: 30%

Published award criteria (5)

Mandatory questions: P/F
Technical requirements: P/F
Quality/technical questions: 28%
Scenario demonstrations: 42%
Price: 30%

Conditions of participation1

Suitability
All as detailed in the tender documentation

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 3 Aug 2021, 10:09 BST
Last source update: 11 Apr 2022, 11:37 BST
Award evaluation window: 27 Aug 2021 – …
Authority reference: 00012007
FTS notice number: 2022/S 000-009594
Classification (CPV): Command and control systemCommand, control, communication and computer systemsCommunications control systemSoftware package and information systems
Delivery area: East Midlands (UKF2)West Midlands (UKG1)
Official registry OCID: ocds-h6vhtk-02cd14 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: All as detailed in the tender documentation

Publisher note: Electronic ordering/invoicing/payment may be used. Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: www.csw-jets.co.uk Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: [email protected] Providers must register on CSW-JETS and express an interest in this project and be able to correspond with us about this procurement.

How it was run

Official notice

Run through: portal not identified

Language: EN

Submission deadline: 20 Sept 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 27 Aug 2021, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

www.csw-jets.co.uk ↗

Timeline

27 Aug 2021 → 11 Apr 2022 · 3 dates

Bids opened
27 Aug 2021, 12:30 BST
Submission deadline
20 Sept 2021, 12:00 BST
Notice published
11 Apr 2022, 11:37 BST

Notice history

2 events · 3 releases on Find a Tender · since 3 Aug 2021

Deadline moved to 20 Sept 2021, 12:00 BST
3 Aug 2021, 10:09 BST
+24 days · was 27 Aug 2021, 12:00 BST
Status changed to complete
11 Apr 2022, 11:37 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineIV.2.2	27 Aug 2021	20 Sept 2021	+24 d
—	TextDescription of the Procurement · II.2.4	The available combined budget envelope for the joint system is estimated as being £2.2m for the 5 years to £2.5m over the whole contract period i.e. 7 years	The available combined budget envelope for the joint system is estimated as being £3.395m for the 5 years to £3.745m over the whole contract period i.e. 7 years.

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £2,322,3881 contract exc. VAT

Bids received 1

Contracts signed 1latest 8 Apr 2022

Awarded to	Value	Date	Status
SSS PUBLIC SAFETY LIMITED	£2,322,388 †	—	Awarded

Contracts

WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD) · SSS PUBLIC SAFETY LIMITED
Signed
8 Apr 2022
Value
£2,322,388
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	0	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall, Market Place, Warwick, West Midlands, CV34 4RLContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

The Police, Fire and Crime Commissioner for NorthamptonshireContracting authority Wellingborough, East MidlandsContact email

Dispute resolution & review bodies

High Court for England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

SSS Public Safety LimitedAwarded supplier Chippenham, UK, SN14 0TW

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria