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AwardedFind a Tender · award

WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)

Buyer: Warwickshire County Council →

BuyerWarwickshire County Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published11 Apr 2022

What is being bought

Warwickshire County Council (the Council) and The Police, Fire and Crime Commissioner for Northamptonshire acting as the Northamptonshire Fire and Rescue Authority (NFRA) are seeking to replace their key control room systems for Warwickshire Fire and Rescue Service (WFRS) and Northamptonshire Fire and Rescue Service (NFRS). The Council will be acting as lead Authority and managing the procurement process for both Authorities. The successful Applicant will enter into two contracts, one with the Council and one with NFRA. In summary the systems to be replaced are the Communications and Control System (ICCS) and the Command and Control/Dispatch System (CAD).

Delivery location

UKF2 · UKG1

Categories

Communications control system 32573000Command, control, communication and computer systems 35710000Command and control system 42961000Software package and information systems 48000000

Lot details

Lot 1

WFRS and NFRS require a cloud based command and control mobilising system (with integrated ICCS/CAD functionality) that allows for inter-operability, for service wide deployment, through a mobile and web-based version. WFRS and NFRS are seeking a flexible portable system that can be used from multiple secure sites. The solution delivered will allow for inter-operability with WFRS & NFRS. The inter-operable solution will provide separate instances for each services with access to each others. If either service terminates its agreement with the Supplier, the remaining service should not be able to access the separate data of the departing customer. For both WFRS and NFRS the systems need to be fully live by the end of 2022, preferably with the ICCS element going live first (if this is possible). To ensure that the system procured meets expectations NFRS/WFRS are committed to getting the best possible system to suit its needs whilst ensuring that any system will be fully ESN compliant. Further details are included in the ITT and Appendices. Additional information: During the course of the contract period the range and scope of all these services may be subject to modification and variation to meet the changing needs and requirements of both the Council and NFRA, potential changes in legislation and the changing demands placed on the Council and NFRA by their customers and residents. Examples of these are listed in the ITT.

Statuscancelled

Award criteria
Mandatory questions — P/F
Technical requirements — P/F
Quality/technical questions — 28%
Scenario demonstrations — 42%
price — 30%

What is included

ItemCategoryQuantity
1Communications control system, Command, control, communication and computer systems, Command and control systemNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 32. The category anchor is Communications control system (32573000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 322,0374 median · 34.3 average (745 of 2,037 with a bid count)3.9 average (861 of 2,037 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKF2102.5 median · 10.8 average (6 of 10 with a bid count)6.3 average (6 of 10 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)

Statusactive
Value£2,322,388

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-02cd14
Latest release ID009594-2022
Latest release timestampMon Apr 11 2022 10:37:08 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categorygoods
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release4

Notice history

DateEventReference
11 Apr 2022award, contract009594-2022
3 Aug 2021tenderUpdate018546-2021
3 Aug 2021tender017830-2021

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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      "id": "009594-2022-00012007-1",
      "title": "WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)",
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        },
        "hasOptions": true,
        "description": "WFRS and NFRS require a cloud based command and control mobilising system (with integrated ICCS/CAD functionality) that allows for inter-operability, for service wide deployment, through a mobile and web-based version. WFRS and NFRS are seeking a flexible portable system that can be used from multiple secure sites.\nThe solution delivered will allow for inter-operability with WFRS & NFRS. The inter-operable solution will provide separate instances for each services with access to each others. If either service terminates its agreement with the Supplier, the remaining service should not be able to access the separate data of the departing customer.\nFor both WFRS and NFRS the systems need to be fully live by the end of 2022, preferably with the ICCS element going live first (if this is possible).\nTo ensure that the system procured meets expectations NFRS/WFRS are committed to getting the best possible system to suit its needs whilst ensuring that any system will be fully\nESN compliant.\nFurther details are included in the ITT and Appendices. Additional information: During the course of the contract period the range and scope of all these services may be subject to modification and variation to meet the changing needs and requirements of both the Council and NFRA, potential changes in legislation and the changing demands placed on the Council and NFRA by their customers and residents. Examples of these are listed in the ITT.",
        "awardCriteria": {
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    "title": "WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)",
    "status": "complete",
    "coveredBy": [
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    "legalBasis": {
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    "classification": {
      "id": "48000000",
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      "description": "Software package and information systems"
    },
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  },
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      "details": {
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  ],
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}
Complete JSON history (3 releases)
11 Apr 2022 · 009594-2022 · award, contract
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        "hasOptions": true,
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3 Aug 2021 · 018546-2021 · tenderUpdate
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  ],
  "language": "en",
  "initiationType": "tender"
}
3 Aug 2021 · 017830-2021 · tender
{
  "id": "017830-2021",
  "tag": [
    "tender"
  ],
  "date": "2021-08-03T10:09:25+01:00",
  "ocid": "ocds-h6vhtk-02cd14",
  "buyer": {
    "id": "GB-FTS-18159",
    "name": "Warwickshire County Council"
  },
  "tender": {
    "id": "00012007",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "Initial term 5 years (from go-live) - however the Council and NFRA reserve the right to extend their respective contracts by further successive periods up to a maximum available extension period of 24 months at the discretion of the Council and NFRA based on their future requirements and contract performance of the successful Applicant. The decision to extend may be taken independently and result in only one party deciding to extend their contract."
        },
        "hasOptions": true,
        "hasRenewal": false,
        "description": "WFRS and NFRS require a cloud based command and control mobilising system (with integrated ICCS/CAD functionality) that allows for inter-operability, for service wide deployment, through a mobile and web-based version. WFRS and NFRS are seeking a flexible portable system that can be used from multiple secure sites.  \nThe solution delivered will allow for inter-operability with WFRS & NFRS.  The inter-operable solution will provide separate instances for each services with access to each others.  If either service terminates its agreement with the Supplier, the remaining service should not be able to access the separate data of the departing customer.\nFor both WFRS and NFRS the systems need to be fully live by the end of 2022, preferably with the ICCS element going live first (if this is possible). \nTo ensure that the system procured meets expectations  NFRS/WFRS are committed to getting the best possible system to suit its needs whilst ensuring that any system will be fully ESN compliant.\nThe available combined budget envelope for the joint system is estimated as being £2.2m for the 5 years to £2.5m over the whole contract period i.e. 7 years with upper end of the budget looking for a solution that exceeds our requirements and provides operational efficiencies.  This provides an individual budget for each Service of c £1.1m over 5yrs (incl maintenance & support), and £1.25m over 7yr period.\nBids that exceed these budgetary ranges may be disqualified from the procurement process. The Council and NFRA also reserve the right to only award a contract for one service if a bid exceeds a services capital budget element.\nFurther details are included in the ITT and Appendices. Additional information: During the course of the contract period the range and scope of all these services may be subject to modification and variation to meet the changing needs and requirements of both the Council and NFRA, potential changes in legislation and the changing demands placed on the Council and NFRA by their customers and residents. Examples of these are listed in the ITT.",
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "The County Council boundaries of Warwickshire and the operational area of the Police, Fire and Crime Commissioner for Northanptonshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKF2"
          },
          {
            "region": "UKG1"
          }
        ],
        "additionalClassifications": [
          {
            "id": "32573000",
            "scheme": "CPV",
            "description": "Communications control system"
          },
          {
            "id": "35710000",
            "scheme": "CPV",
            "description": "Command, control, communication and computer systems"
          },
          {
            "id": "42961000",
            "scheme": "CPV",
            "description": "Command and control system"
          }
        ]
      }
    ],
    "title": "WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)",
    "value": {
      "amount": 2500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2021-08-27T12:30:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2021-08-27T12:30:00+01:00"
    },
    "description": "Warwickshire County Council (the Council) and The Police, Fire and Crime Commissioner for Northamptonshire acting as the Northamptonshire Fire and Rescue Authority (NFRA) are  seeking to replace their key control room systems for Warwickshire Fire and Rescue Service (WFRS) and Northamptonshire Fire and Rescue Service (NFRS).\nThe Council will be acting as lead Authority and managing the procurement process for both Authorities. The successful Applicant will enter into two contracts, one with the Council and one with NFRA.\nIn summary the systems to be replaced are the Communications and Control System (ICCS) and the Command and Control/Dispatch System (CAD).",
    "tenderPeriod": {
      "endDate": "2021-08-27T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "All as detailed in the tender documentation",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "All as detailed in the tender documentation"
        }
      ]
    },
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "http://www.csw-jets.co.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-18159",
      "name": "Warwickshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG1",
        "locality": "Warwick",
        "postalCode": "CV34 4RL",
        "countryName": "United Kingdom",
        "streetAddress": "Shire Hall, Market Place"
      },
      "details": {
        "url": "https://www.warwickshire.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Warwickshire County Council"
      },
      "contactPoint": {
        "url": "http://www.csw-jets.co.uk",
        "name": "John Hopper",
        "email": "johnhopper@warwickshire.gov.uk",
        "telephone": "+44 1926412341"
      }
    },
    {
      "id": "GB-FTS-23693",
      "name": "The Police, Fire and Crime Commissioner for Northamptonshire",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF2",
        "locality": "Wellingborough",
        "postalCode": "NN8 6GS",
        "countryName": "United Kingdom"
      },
      "details": {
        "url": "https://www.northantspfcc.org.uk/"
      },
      "identifier": {
        "legalName": "The Police, Fire and Crime Commissioner for Northamptonshire"
      },
      "contactPoint": {
        "email": "procurement@wawickshire.gov.uk"
      }
    },
    {
      "id": "GB-FTS-454",
      "name": "High Court for England and Wales",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "High Court for England and Wales"
      }
    }
  ],
  "language": "en",
  "description": "Electronic ordering/invoicing/payment may be used.\nWarwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: www.csw-jets.co.uk Registration and use of CSW-JETS is free. \nAll correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: procurement@warwickshire.gov.uk\nProviders must register on CSW-JETS and express an interest in this project and be able to correspond with us about this procurement.",
  "initiationType": "tender"
}