Official UK procurement notice
Water Hygiene Monitoring and Sampling of Water Systems
Authority: Sanctuary Housing Association (Housing)
Sectors: Architecture & Engineering (71) Delivery: UKNorth East (UKC)North West (UKD)
Published estimate£3,555,000total for 3 lots
Submissions closed 25 Oct 2021
Lots 3max 1 won per supplier
What is being bought3 lots · detail below
Published requirement descriptionFor the provision of:
Water Treatment / Hygiene Control - The contract will predominantly cover work in Sanctuary Offices, Care Homes, Schemes and tenants' homes.
- Recurrence: Estimated timing for further notices to be published: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.
CPV: Technical testing, analysis and consultancy services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£3,555,000 together) · win at most 1 of themShared scope across all lots
Applies to lots 1, 2, 3.
For the provision of:
Water Treatment / Hygiene Control
The contract will predominantly cover work in Sanctuary Offices, Care Homes, Schemes and tenants homes.
The supplier will be expected to:
- Provide Water Treatment / Hygiene Control works in line with the required frequency for the specific site
- Periodic service and cold water shut off testing requirements for Thermostatic Mixer Valves (inclusive of checking and setting of the water temperature of TMV’s).
- Complete all works in accordance with HSG 274 Parts 2 and 3.
- Work to a performance related contract in line with a Service Level Agreement (SLA)
- Provide quarterly reports summarising performance against the service level agreements / Key Performance Indicators (KPI’s)
- Provide regular management information
- Provide a single point of contact to handle enquiries (account manager)
- Attend review meetings
- Provide a prompt and efficient service
- Provide advice, support, assistance and guidance including technical advice to Sanctuary employees
- Provide or facilitate relevant training
- Provide a single point of contact for accounts and invoice queries
- Comply with Sanctuary purchase order and invoicing requirements
- Completion reports / paperwork to be provided to Sanctuary’s National Compliance Team within an agreed timeframe
- Provide operatives who are suitably qualified and competent
- Ensure that any equipment that is dangerous is brought to Sanctuary’s attention as a matter of urgency.
- Provide a continuous improvement pipeline.
- Comply with all applicable legislation, standards and regulations
- Maintain and improve the asset list including address, type of equipment etc.
- Provide an effective scheduling system to ensure that visits are planned in with sites (including tenants) and carried out on time (Create in conjunction with Sanctuary and then work to an agreed schedule, providing details of the schedule)
- Have the ability to provide appropriate repairs / remedial works
- Hold and carry adequate spare parts
- Provide emergency call outs (24hrs)
Lot #1The supply of Water Treatment / Hygiene Control Services: North West, North and East RegionsRenewal North East, North West +1Published value£1,050,000
Lot #2The supply of Water Treatment / Hygiene Control Services: London & South East, Midlands and South West RegionsRenewal West Midlands, London +2Published value£1,845,000
Lot #3Renewal UKPublished value£660,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lot distribution rule: Supplier can bid for all lots, but will only be awarded 1 lot.
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
Yes · Estimated timing for further notices to be published: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.
- First published
- 23 Sept 2021, 15:04 BST
- Last source update
- 23 Sept 2021, 15:04 BST
- Award evaluation window
- 25 Oct 2021 – …
- Authority reference
DN569093- FTS notice number
2021/S 000-023704- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e40bFind a Tender
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 25 Oct 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 1080 days from the deadline
- Bids opened
- 25 Oct 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release
Timeline
23 Sept 2021 → 25 Oct 2021 · 3 dates- Notice published23 Sept 2021, 15:04 BST
- Submission deadline25 Oct 2021, 12:00 BST
- Bids opened25 Oct 2021, 14:00 BST
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.