Find a TenderAwarded

Published 26 Aug 2021, 17:08 BST

Official UK procurement notice

Town and Country Housing - Housing Maintenance Joint Venture

Authority: Town and Country Housing (Public body)

WorksCompetitive dialogue

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Medical Devices & Pharma (33)Transport Equipment & Vehicles (34)

+7 more

Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)Architecture & Engineering (71)Business Services & Consultancy (79)Cleaning & Environmental Services (90)Recreational, cultural and sporting services (92)

Delivery: UKSouth East (UKJ2)

Published estimate£700,000,000exc. VAT · 1 value update

Submissions closed 10 Sept 2021awarded 17 Nov 2022

Awarded to Fortem Solutions Ltd

What is being bought

Published requirement description

Town and Country Housing ("TCH") sought Tenders from suitably skilled and experienced suppliers to become a Joint Venture Partner and enter into a Maintenance Agreement with the Joint Venture Company for its delivery of repairs, maintenance and planned improvement works to the Town and Country Housing stock portfolio. The contracts have been entered into with the appointed supplier under an initial period of 12 years and 5 months, with the option to extend until 31st March 2050 (27 years and 5 months in total) at TCH's sole discretion. TCH conducted the procurement pursuant to the Competitive Dialogue procedure.

CPV: Asbestos removal services · Asbestos-removal work · Building completion work · Building installation work · Burglar and fire alarms · Call centre · Central-heating installation work · Closed circuit television services · Construction work · Decoration work · Devices for the disabled · Drainage works · +32 more

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£700,000,000

Delivery: UK, South East · Kent

Extensions: The initial term of the arrangement will be 12 years and 5 months, extendable by a further 15 years at the client's sole discretion and as set out further in the procurement documentsSecond stage: up to 6 candidates invited to tenderVariant bids: allowed

31518200 Emergency lighting equipment 31527260 Lighting systems 31625000 Burglar and fire alarms 33196200 Devices for the disabled 34928510 Street-lighting columns 44115500 Sprinkler systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Quality: 70%
Cost: 30%

Published award criteria (2)

Quality: 70
Cost: 30

Conditions of participation1

Suitability
As detailed in the procurement documents.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Competitive dialogue
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 26 Aug 2021, 17:08 BST
Last source update: 21 Dec 2022, 14:24 GMT
Authority reference: Ech 1091
FTS notice number: 2022/S 000-036215
Classification (CPV): Asbestos removal servicesAsbestos-removal workBuilding completion workBuilding installation workBurglar and fire alarmsCall centreCentral-heating installation workClosed circuit television servicesConstruction workDecoration work
+34 more
Devices for the disabledDrainage works
Delivery area: UKSouth East (UKJ2)
Official registry OCID: ocds-h6vhtk-02d372 Find a Tender

Review and risk notes

Review procedure: The Contracting Authority observed a 10-day stand still period following the award of the contract and conducted itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

Publisher note: In the event that TCH elects to include the additional services referred to in section II.2.4 of this Contract Notice, the estimated value of the contract set out in the Contract Notice was £700m (based on an estimation of the potential value of the additional services which may come into scope and on a worked example of when they may commence including indexation)

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 10 Sept 2021, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

10 Sept 2021 → 21 Dec 2022 · 3 dates

Submission deadline
10 Sept 2021, 12:00 BST
Invitations to tender expected
8 Oct 2021, 00:00 BST
Notice published
21 Dec 2022, 14:24 GMT

Notice history

6 events · 6 releases on Find a Tender · since 19 Oct 2021

Deadline published: 29 Nov 2021, 12:00 GMT
19 Oct 2021, 11:40 BST
Published value published: £700,000,000
16 Dec 2021, 10:21 GMT
Status changed to active
16 Dec 2021, 10:21 GMT
Procurement method changed
16 Dec 2021, 10:21 GMT
Deadline moved to 10 Sept 2021, 12:00 BST
16 Dec 2021, 10:21 GMT
-80 days · was 29 Nov 2021, 12:00 GMT
Status changed to complete
21 Dec 2022, 14:24 GMT

Published amendments (4 · 2 deadline changes)

When	What	Before	After	Shift
—	TextIV.2.2	10.9.21	24.9.21
—	DateIV2.2	8 Nov 2021	29 Nov 2021	+21 d
—	DeadlineIV.2.2	11 Mar 2022	29 Mar 2022	+18 d
—	DeadlineISDS Return Date · IV.2.2	29 Nov 2021	6 Dec 2021	+7 d

An extension to the SQ period has been given. SQs must be returned by 12 noon on the 24.9.21 with SQ questions being received by 5pm 17.9.21

TCH have confirmed the issue date for ISDS will now be from Friday 29th October 2021, with ISDS submissions expected back by 12:00 Noon on 29th November 2021

TCH have confirmed the change in the return date for the ISFT stage to 29 March 2022.

TCH have confirmed the change in the return date for the ISDS stage to 6 December 2021.

Routine re-releases (6)

2021-10: 2 releases · 19 Oct 2021, 27 Oct 2021
2021-08: 1 release · 26 Aug 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £700,000,0001 contract exc. VAT

Bids received 9

Contracts signed 1latest 17 Nov 2022

Awarded to	Value	Date	Status
Fortem Solutions LtdTown and Country Housing Group - Housing Maintenance Joint Venture	£700,000,000 †	—	Awarded

Contracts

Town and Country Housing Group - Housing Maintenance Joint Venture · Fortem Solutions Ltd
Signed
17 Nov 2022
Value
£700,000,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
9bids	—	—	—

Contracting authority & participating public bodies

Town and Country Housing

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Monson House, Monson Way, Tunbridge Wells, South East, TN1 1LQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Cabinet OfficeReview contact point London
High Court of England and WalesMediation bodyReview body London

Bidders & participating suppliers

1 commercial party on the notice

Fortem Solutions LimitedAwarded supplier Keynes House, Tilehouse Street, Hitchin, East of England, SG5 2DWContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria