Official UK procurement notice
Tenderer Information Notice · UK public procurement notice
Authority: Crown Office and Procurator Fiscal Service
What is being bought
Published requirement descriptionThe Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period.
CPV: Enterprise resource planning software package · Financial systems software package · IT services: consulting, software development, Internet and support · Software implementation services · Software package and information systems · Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedLot #1The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in…Planned
The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees.
The scope of the requirement includes:
-Finance
-Human Resources (HR)
-Payroll
-Time and Attendance
-Learning Management System (LMS)
COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that:
-The overall solution operates as a single integrated system.
-Users have a single sign-on (SSO) experience across all modules and functionality.
-All mandatory technical requirements are met.
-The supplier remains accountable for delivery and performance of the complete solution.
Indicative Tender Timescale
-Tender period: 74 days
-Festive shutdown period: 2 weeks (excluded from bidder response time)
Activity Date
- Contract Notice and ITT Published: Approx. 9th November 2026
- Deadline for ITT Clarification Questions Received: Approx. 14th January 2027
- Festive Break (excluded from response period): Approx. 21 December 2026 – 3 January 2027
- Tender Return Deadline: Approx. 25th January 2027
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Crown Office and Procurator Fiscal Service buys Time accounting or human resources software package (CPV 4845), and who usually turns up
Crown Office and Procurator Fiscal Service’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Time accounting or human resources software package (CPV 4845) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 62 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid14%
2–329%
4–624%
7+33%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate56%
Within ±2%28%
Above estimate17%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in…CPV 4845Published estimate£5.0m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 22 past lots.
A forecast, not a list of bidders.
1 bid0%
2–332%
4–627%
7+41%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Oct 2026, 11:59 BST
- Last source update
- 22 Oct 2026, 11:59 BST
- Authority reference
COPFS-2025-252- FTS notice number
2026/S 000-099912- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078dbeFind a Tender
Publisher note: The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees. The scope of the requirement includes: -Finance -Human Resources (HR) -Payroll -Time and Attendance -Learning Management System (LMS) COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that: -The overall solution operates as a single integrated system. -Users have a single sign-on (SSO) experience across all modules and functionality. -All mandatory technical requirements are met. -The supplier remains accountable for delivery and performance of the complete solution. Indicative Tender Timescale -Tender period: 74 days -Festive shutdown period: 2 weeks (excluded from bidder response time) Activity Date - Contract Notice and ITT Published: Approx. 9th November 2026 - Deadline for ITT Clarification Questions Received: Approx. 14th January 2027 - Festive Break (excluded from response period): Approx. 21 December 2026 – 3 January 2027 - Tender Return Deadline: Approx. 25th January 2027 NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=846154. (SC Ref:846154)
How it was run
Official notice- Submission deadline
- —
Timeline
22 Oct 2026 → 9 Nov 2026 · 2 dates- Notice published3 days ago22 Oct 2026, 11:59 BST
- Today25 Oct 2026
- Tender notice expectedin 15 days9 Nov 2026
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.