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Published 7 Nov 2022, 16:49 GMT

Official UK procurement notice

Tender for the supply and distribution of food and drinks to The Greenshaw and Folio Trusts

Official notice

Authority: Pelican Procurement Services

11 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15)Medical Devices & Pharma (33)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: London (UKI)South East (UKJ)South West (UKK)
Published estimate£2,022,860total for 11 lots
Submissions closed 7 Dec 2022awarded 28 Feb 2023
Awarded to Bidfood +6 more9 awards

What is being bought11 lots · detail below

Published requirement description

Tender for the supply and distribution of food and drinks to The Greenshaw and Folio Trusts

CPV: Animal products, meat and meat products · Cleaning and polishing products · Dairy products · Food, beverages, tobacco and related products · Fruit, vegetables and related products · Personal care products · Prepared sandwiches · Sandwiches

Lots and requirements (11)Procurement structure

11 lots · all with a published value (£2,022,860 together) · evaluation weights differ by lot
Lot #1Ambient & ChilledAwarded London, South East +1Published value£321,743

Ambient & Chilled

Delivery: London, South East, South West
Variant bids: not allowed
15000000 Food, beverages, tobacco and related products
Lot #2FrozenAwarded London, South East +1Published value£521,360

Frozen

Delivery: London, South East, South West
Variant bids: not allowed
15000000 Food, beverages, tobacco and related products
Lot #3Fresh Meat WestAwarded South WestPublished value£13,206

Fresh Meat West

Delivery: South West
Variant bids: not allowed
15100000 Animal products, meat and meat products
Lot #4Fresh Meat EastAwarded London, South EastPublished value£89,066

Fresh Meat East

Delivery: London, South East
Variant bids: not allowed
15100000 Animal products, meat and meat products
Lot #5Fruit and Vegetables WestAwarded South WestPublished value£39,605

Fruit and Vegetables West

Delivery: South West
Variant bids: not allowed
15300000 Fruit, vegetables and related products15500000 Dairy products
Lot #6Fruit and Vegetables EastAwarded London, South EastPublished value£74,626

Fruit and Vegetables East

Delivery: London, South East
Variant bids: not allowed
15300000 Fruit, vegetables and related products15500000 Dairy products
Lot #7Sandwiches WestAwarded South WestPublished value£60,792

Sandwiches West

Delivery: South West
Variant bids: not allowed
15811510 Sandwiches15811511 Prepared sandwiches
Lot #8Sandwiches EastAwarded London, South EastPublished value£219,461

Sandwiches East

Delivery: London, South East
Variant bids: not allowed
15811510 Sandwiches15811511 Prepared sandwiches
Lot #9Confectionery and Soft DrinksCancelled London, South East +1Published value£327,696

Confectionery and Soft Drinks

Delivery: London, South East, South West
Variant bids: not allowed
15000000 Food, beverages, tobacco and related products
Lot #10Non-FoodAwarded London, South East +1Published value£124,067

Non-Food

Delivery: London, South East, South West
Variant bids: not allowed
15000000 Food, beverages, tobacco and related products33700000 Personal care products39800000 Cleaning and polishing products
Lot #11ConceptsCancelled London, South East +1Published value£231,238

Concepts

Delivery: London, South East, South West
Variant bids: not allowed
15000000 Food, beverages, tobacco and related products15100000 Animal products, meat and meat products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Ambient & Chilled30%60%10%
10 · Non-Food30%60%10%
11 · Concepts35%55%10%
2 · Frozen30%60%10%
3 · Fresh Meat West35%55%10%
4 · Fresh Meat East35%55%10%
5 · Fruit and Vegetables West35%55%10%
6 · Fruit and Vegetables East35%55%10%
7 · Sandwiches West35%55%10%
8 · Sandwiches East35%55%10%
9 · Confectionery and Soft Drinks30%60%10%
What this means for your bid
  • Price carries 55–60 points depending on the lot; most lots put it at 55 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 Nov 2022, 16:49 GMT
Last source update
13 Mar 2023, 14:44 GMT
Award evaluation window
7 Dec 2022 – …
FTS notice number
2023/S 000-007248
Classification (CPV)
Animal products, meat and meat productsCleaning and polishing productsDairy productsFood, beverages, tobacco and related productsFruit, vegetables and related productsPersonal care productsPrepared sandwichesSandwiches
Delivery area
London (UKI)South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-037fd7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (MT Ref:228888)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
7 Dec 2022, 10:30 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Dec 2022, 10:30 GMT
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

7 Dec 2022 → 13 Mar 2023 · 3 dates
  1. Submission deadline
    7 Dec 2022, 10:30 GMT
  2. Bids opened
    7 Dec 2022, 10:30 GMT
  3. Notice published
    13 Mar 2023, 14:44 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Mar 2023, 14:44 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 11
Awarded value £1,854,58010 contracts exc. VAT
Bids received 3511 from SMEs
Contracts signed 10latest 28 Feb 2023
Awarded toValueDateStatus
Lot 1 · Ambient & Chilled1 award
Bidfood£337,649 †—Awarded
Lot 2 · Frozen1 award
Bidfood£569,503 †—Awarded
Lot 3 · Fresh Meat West1 award
John Sheppard Butchers LimitedSME£14,128 †—Awarded
Lot 4 · Fresh Meat East1 award
Reeves Butchers LtdSME£90,137 †—Awarded
Lot 5 · Fruit and Vegetables West1 award
NCB Foodservice Ltd£39,516 †—Awarded
Lot 6 · Fruit and Vegetables East1 award
Sheringhams Foods t/a Sheringhams Fine FoodsSME£84,730 †—Awarded
Lot 7 · Sandwiches West1 award
Simply LunchSME£60,792 †—Awarded
Lot 8 · Sandwiches East1 award
Simply LunchSME£219,665 †—Awarded
Lot 10 · Non-Food1 award
Nivek Catering Supplies LimitedSME£111,873 †—Awarded

2 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Ambient & Chilled3bids · 3 electronic0——
2 · Frozen4bids · 4 electronic0——
3 · Fresh Meat West3bids · 3 electronic1——
4 · Fresh Meat East4bids · 4 electronic · 4 from abroad3——
5 · Fruit and Vegetables West3bids · 3 electronic · 3 from abroad1——
6 · Fruit and Vegetables East3bids · 3 electronic · 3 from abroad1——
7 · Sandwiches West3bids · 3 electronic · 3 from abroad1——
8 · Sandwiches East3bids · 3 electronic · 3 from abroad1——
9 · Confectionery and Soft Drinks4bids · 4 electronic · 4 from abroad1——
10 · Non-Food5bids · 5 electronic · 5 from abroad2——

Contracting authority & participating public bodies

Pelican Procurement Services

Contracting authorityBody governed by public lawEducation Ascent 4, Farnborough Aerospace Centre, Farnborough, South East, GU14 6XNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Bidders & participating suppliers

8 commercial parties on the notice
  • BidfoodAwarded supplier 814 Leigh Road, Slough, South East, SL1 4BD
  • Chapple & JenkinsAwarded supplier Station Road, Kingswood, Bristol, UK, BS15 4NR
  • John Sheppard ButchersAwarded supplier Units 5-7 Ashley Trading Est, Ashley Parade, Bristol, South West, BS2 9XS
  • NCB Foodservice LtdAwarded supplier Hamilton Office Park, 17 High View Close, Leicester, East Midlands, LE4 9LJ
  • Nivek Catering Supplies LtdAwarded supplier Woodfalls Industrial Estate, Laddingford, Maidstone, UK, ME18 6DA
  • Reeves Butchers LtdAwarded supplier 10-12 Brickfields , Kiln Lane, Bracknell, UK, RG12 1NQ
  • Sheringhams FoodsAwarded supplier IDU 3, New Covent Garden Market, Vauxhall, UK, SW8 5EL
  • Simply LunchAwarded supplier Unit 2 Zk Park, 23 Commerce Way, Croydon,, London, London, CR0 4ZS

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria