Official UK procurement notice
Supply Partner (Building Materials & Associated Services & Supplies)
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionCaerphilly County Borough Council are seeking to award a contract with a Supply Partner to support with the provision of Building Materials and Associated Services and Supplies. The Council has its own in-house workforce of over 200 multi-skilled trade personnel delivering response repairs, planned programme of major refurbishments, vacant properties (empty homes), upgrades and statutory servicing. Scope: Building materials, services, and supplies. Key performance expectations: right first time, on time in full. Role of suppliers in innovation, risk mitigation, and continuous improvement. Use of technology and data to improve service delivery. Supporting decarbonisation and sustainability, Innovation and technology in materials supply. Supporting WHQS and retrofit programmes. Delivering social value and community engagement. Building resilient and responsive supply chains
- The authority expects to re-tender this requirement around 1 Jan 2036, 23:59 GMT.
CPV: Construction structures and materials; auxiliary products to construction (except electric apparatus) · Electrical machinery, apparatus, equipment and consumables; lighting · Taps, cocks and valves · Water heaters and heating for buildings; plumbing equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£75,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Scoring: 60%
- Cost Scoring: 40%
Published award criteria (2)
- Cost Scoring: Total of 40% weighting for cost.
- Quality Scoring: 60% Weighting for quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jan 2036
- First published
- 8 Apr 2025, 10:40 BST
- Last source update
- 12 Feb 2026, 18:35 GMT
- Award evaluation window
- Submission end – 28 Feb 2026
- Authority reference
CCBC/PS2835/25/ST- FTS notice number
2025/S 000-057440- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fe8dFind a Tender- Contract terms summary
30 days
How it was run
Official notice- Submission deadline
- 29 Oct 2025
- Clarification deadline
- 2 Oct 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
8 Apr 2025 → 1 Apr 2026 · 11 dates- Planning notice published8 Apr 2025, 10:40 BST
- Market engagement30 Jun 2025, 23:59 BST
Prospective bidders are requested to express and register an interest in this opportunity by Wednesday 30 April 2025. The purpose of expressing and registering an interest in this opportunity is for the Council to assess market interest.
The Council are proposing to engage with those prospective bidders that express an interest by the above-mentioned date. The engagement may include individual or collective in-person events, meetings or via electronic means (e.g. email, Microsoft Teams). Further information on the proposed engagement process will be provided to all prospective bidders that express and formally register an interest during the period of pre-engagement process.
Expressions of Interest should be in writing and sent via email to: Ian Evans, Procurement and Information Governance Manager, [email protected] and also include on the same email: [email protected]
- Next notice expected1 Sept 2025, 23:59 BST
- Tender notice published17 Sept 2025, 15:49 BST
- Clarification questions by390 days ago2 Oct 2025, 00:00 BST
- Submission deadline363 days ago29 Oct 2025
- Assessment summaries sent271 days ago29 Jan 2026
- Standstill ends259 days ago9 Feb 2026, 23:59 GMT
- Latest notice published256 days ago12 Feb 2026, 18:35 GMT
- Award decision expected by240 days ago28 Feb 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
14 events · 7 releases on Find a Tender · since 8 Apr 2025- Preliminary market engagement notice published8 Apr 2025, 10:40 BSTUK2
- Preliminary market engagement notice published14 Apr 2025, 09:37 BSTUK2
- Pipeline notice published12 Jun 2025, 10:56 BSTUK1
- Status changed to planned12 Jun 2025, 10:56 BST
- Tender notice published17 Sept 2025, 15:49 BSTUK4
- Published value published: £75,000,00017 Sept 2025, 15:49 BST
- Status changed to active17 Sept 2025, 15:49 BST
- Procurement method changed17 Sept 2025, 15:49 BST
- Deadline published: 29 Oct 202517 Sept 2025, 15:49 BST
- Contract award notice published29 Jan 2026, 11:10 GMTUK6
- Status changed to complete29 Jan 2026, 11:10 GMT
- Contract award notice published9 Feb 2026, 15:34 GMTUK6
- Procurement termination notice published12 Feb 2026, 18:35 GMTUK12
- Contract signature expected12 Feb 2026, 23:59 GMTscheduled
Routine re-releases (7)
- 2025-09: 1 release · 17 Sept 2025
- 2025-06: 1 release · 12 Jun 2025
- 2025-04: 2 releases · 8 Apr 2025, 14 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Huws Gray Limited1 Apr 2026 – 31 Mar 2036 · up to 31 Mar 2041Extensions: The contract can be extended by up to 5 X 12 month periods with a maximum 60 month extension from the end date of 31/03/2036. · Options: Options to purchase outside of the contract should the Supply Partner not be able to supply products in a timely manner. · Amended: Extending the standstill period until midnight on Monday 16 February 2026. | £75,000,000 | 29 Jan 2026 | Awarded |
Contracts
Contract 1 · Huws Gray Limited
- Signed
- date not published
- Value
- —
- Period
- … – 31 Mar 2036
- Status
- cancelled (12 Feb 2026), As part of the standstill period for PS2825 – Supply Partner, the authority has received a communication and therefore taken the decision to rewind the process to the evaluation stage. All bidders tender submissions will be re evaluated, inline with the published evaluation criteria.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Huws Gray LtdAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender