Find a TenderAwarded

Published 19 Feb 2025, 10:05 GMT

Official UK procurement notice

Supply of Sensory Equipment and Associated Services Y23060

Authority: Kent County Council (Local council)·Consortium: 2 public authorities

Framework agreement3 lotsGoodsOpen procedureSME suitable

Sectors: Agricultural, farming, fishing, forestry and related products (03)Agricultural machinery (16)Electrical machinery, apparatus, equipment and consumables; lighting (31)

+7 more

Medical Devices & Pharma (33)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45)Education & Training (80)

Delivery: UK

Framework ceiling (notional)£30,000,000total for 3 lots · framework ceiling, not attributable revenue

Submissions closed 8 Apr 2025awarded 17 Sept 2025

Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

This Framework Agreement will facilitate the procurement of a full range of Sensory Equipment and Associated Services for public sector Customers. Its open to all public sector organisation and has been split into three (3) LOTs.

LOT 1 - Sensory Rooms and Spaces

LOT 2 - Sensory Pools

:PT 3 - Sensory Gardens

CPV: Educational equipment · Equipment for swimming pools · Games and toys; fairground amusements · Garden furniture · Hoists · Installation of outdoor illumination equipment · Lighting equipment and electric lamps · Medical furniture · Miscellaneous furniture · Miscellaneous gardening equipment · Modular furniture · Other therapeutic products · +4 more

How this framework works

From the published notice

Bids received: 11 bids on the busiest of 3 lots · 5 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £10,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Sensory Rooms and SpacesAwardedceiling above

To provide a turnkey solution for public bodies who wish to create sensory rooms and

spaces, that can be used by all ages, can cater for a range of conditions, and can provide

calming, de-escalation, immersive, interactive, dark and portable environments, to include,

but not limited to;

•Multisensory

•Protective padding

•Sensory furniture

•Sensory lighting

•Sensory toys

Delivery: UK · UNITED KINGDOM

Variant bids: not allowed

31500000 Lighting equipment and electric lamps 33192000 Medical furniture 33693000 Other therapeutic products 37500000 Games and toys; fairground amusements 39143113 Specialist soft furnishings 39151300 Modular furniture

Lot #2Sensory PoolsAwardedceiling above

To provide a turnkey solution for public bodies who wish to purchase sensory pools, that can be used by all ages, and can cater for a range of conditions, to include, but not limited to;

•Fibre optic effects projectors

•Hydrotherapy pool lighting

•LED colour wash lighting

•Sensory pool

•Sound equipment

•Water resistant speakers

Delivery: UK · UNITED KINGDOM

Variant bids: not allowed

33693000 Other therapeutic products 39151000 Miscellaneous furniture 42416300 Hoists 43324100 Equipment for swimming pools 80340000 Special education services

Lot #3Sensory GardensAwardedceiling above

To provide a turnkey solution for public bodies who wish to create sensory gardens, that can be used by all ages, and can cater for a range of conditions, to include, but not limited to;

•Outdoor furnishings

•Outdoor interactive sensory products

•Outdoor planting

Delivery: UK · UNITED KINGDOM

Variant bids: not allowed

03451000 Plants 16160000 Miscellaneous gardening equipment 39142000 Garden furniture 45316100 Installation of outdoor illumination equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 3 lots

Quality: 90%Social value: 10%

Published sub-criteria (4)

Delivering the Framework Agreement: 30%
Delivering the Service and Account Management: 50%
Standards, Regulations and Policies: 10%
Social Value: 10%

Published award criteria (5)

Delivering the Framework Agreement: 30
Delivering the Service and Account Management: 50
Standards, Regulations and Policies: 10
Social Value: 10
Price: 0

What this means for your bid

“Supply of Sensory Equipment and Associated Services Y23060” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 19 Feb 2025, 10:05 GMT
Last source update: 18 Sept 2025, 12:06 BST
Award evaluation window: 8 Apr 2025 – …
Authority reference: Y23060
FTS notice number: 2025/S 000-057669
Classification (CPV): Educational equipmentEquipment for swimming poolsGames and toys; fairground amusementsGarden furnitureHoistsInstallation of outdoor illumination equipmentLighting equipment and electric lampsMedical furnitureMiscellaneous furnitureMiscellaneous gardening equipment
+6 more
Modular furnitureOther therapeutic products
Delivery area: UK
Official registry OCID: ocds-h6vhtk-04e3ae Find a Tender

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=980299985 GO Reference: GO-2025918-PRO-32391242

How it was run

Official notice

Appointment period ends: 8 Apr 2025, 14:00 BST
Submission channel: {"written"}
Accepted languages: en
Bid validity: 1440 days from the deadline
Bids opened: 8 Apr 2025, 14:15 BST

Timeline

8 Apr 2025 → 18 Sept 2025 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
8 Apr 2025, 14:00 BST
Bids opened
8 Apr 2025, 14:15 BST
Notice published
18 Sept 2025, 12:06 BST

Notice history

2 events · 2 releases on Find a Tender · since 18 Sept 2025

Status changed to complete
18 Sept 2025, 12:06 BST
Buyer details updated
18 Sept 2025, 12:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 1111 from SMEs · busiest of 3 lots

Contracts signed 3latest 17 Sept 2025

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Sensory Rooms and Spaces
Signed
17 Sept 2025
Value
—
Status
active
Sensory Pools
Signed
17 Sept 2025
Value
—
Status
active
Sensory Gardens
Signed
17 Sept 2025
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Sensory Rooms and Spaces	11bids · 11 electronic	11	—	£1 – £10,000,000
2 · Sensory Pools	4bids · 4 electronic	4	—	£1 – £10,000,000
3 · Sensory Gardens	6bids · 6 electronic	6	—	£1 – £10,000,000
Whole notice	—	—	—	£1 – £30,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Kent County Council (T/a Procurement Services)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 1 Abbey Wood Road, West Malling, UK, ME19 4YTContact email, phone

Dispute resolution & review bodies

Commercial ServicesMediation body West MallingContact email, phone

Framework contractors & participating bidders

6 commercial parties on the notice

Creative Activity Group LtdFramework contractorNI669375 Learning House, Altnagelvin Ind Est,, Trench Rd, Londonderry, UK, BT47 2ED
Learning SPACE BelfastFramework contractorNI640617 The Meteor Building, 7 Corchoney Rd, Cookstown, UK, BT80 9HU
Learning SPACE Belfast LtdFramework contractorNI640617 The Meteor Building, 7 Corchoney Rd, Cookstown, UK, BT80 9HU
Sensory Technology LtdFramework contractor03448665 Unit 3, Plot 21 Merlin Way, Quarry Hill Ind Est, Ilkeston, UK, DE7 4RA
SpaceKraft LtdFramework contractor02678079 Titus House, 29 Saltaire Rd, Shipley, UK, BD18 3HH
Ustigate LtdFramework contractor02876596 11 Masthead, Capstan Court, Crossways Business Park, Dartford, UK, DA2 6QG

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

What is being bought3 lots · detail below

How this framework works

Lots and requirements (3)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).