Official UK procurement notice
Supply of Electric Vehicle: Charger and Infrastructure Operating Systems (Back Office)
Authority: Scottish Ambulance Service (NHS & healthcare)·Consortium: 19 public authorities
What is being bought
Published requirement descriptionThe Scottish Ambulance Service is fully committed to embracing the Scottish Government direction that they will “Take the lead in promoting the use of ultra-low emission vehicles (ULEVs) and phase out the need for new petrol and diesel cars and vans by 2032.” In support of this strategy, Transport Scotland have published Switched on Scotland: A roadmap to widespread adoption of plug-in vehicles offering practical assistance in delivering the strategy and in turn the wider benefits.
To support the increasing numbers of electric vehicles that the Scottish Ambulance are introducing into their fleet, the Service continues to procure the supply and installation of a number of electric vehicle chargers at locations across Scotland. The type and number of installations at each site will be tailored to the requirements of the vehicles based or attending that site.
We are looking for a back-office solution to manage our electric vehicle charging infrastructure to allow control, visibility and development of the back office solution.
CPV: Administration services
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The Scottish Ambulance Service are identifying the charging installation requirements…AwardedRenewal
The Scottish Ambulance Service are identifying the charging installation requirements to support the operation of 1,500 fully electric or plug-in vehicles at approximately 150 locations. The Back-office system will be essential to manage the operation of EV chargers at all locations. It is likely that there will be between 600 and 800 EV chargers operated directly by the Scottish Ambulance Service and a requirement to access partner agencies and commercially operated facilities.
The Back Office must have the functionality to:
Activate and control the access to all electric vehicle chargers registered with the back office
*Provide a hierarchy for access ‘cards’
*Provide a booking diary for all electric vehicle chargers, configurable by Scottish Ambulance Service to restrict access key/time/duration
*Provide a ‘cost/billing’ functionality at rates aligned to the ‘card’, configurable by Scottish Ambulance Service
*Charger status - test functionality (60s interval)
*Recurring status test failure (5 attempts) - automated fault escalation process
*Provide a defect reporting system with dedicated 24/7 helpline with the number visible on the units for users
*System to be able to queue vehicle charging in priority order
*System to hold driver card information, including cost centre, email address & mobile phone number
*Message and email function to notify user when charging is complete or issue with charging
*Automated API data connection to Tranman (and subsequent Fleet Management System)
*Provision of a User ‘app’ – providing;
-EV mapping (showing type availability/fault status)
-Route planning option (by SAS / Blue light / commercial)
-Booking functionality
-SAS configurable data input
-Notification of charge completion to SAS defined 80%
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60%
- price: 30%
- Sustainability: 10%
Published award criteria (3)
- Quality: 60
- Sustainability: 10
- Price: 30
- Condition of participationno text publishedMinimum: Economic and financial standing — yearly turnover. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below. The bidder should provide its (“genera…
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Supply of Electric Vehicle: Charger and Infrastructure Operating…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Aug 2023, 08:53 BST
- Last source update
- 3 May 2024, 16:18 BST
- Award evaluation window
- 25 Sept 2023 – …
- Authority reference
SAS/2023/732- FTS notice number
2024/S 000-014414- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f758Find a Tender
- Review procedure
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful.
The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement.
The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition.
The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.
The provision of Strategic Partner for Digital Transformation Strategy and Infrastructure Refresh services to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. All NHS Scotland Health Boards, Special Health Boards) and the Authority).
Publisher note: (SC Ref:765705)
How it was run
Official notice- Appointment period ends
- 25 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 25 Sept 2023, 12:00 BST
Timeline
25 Sept 2023 → 3 May 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown25 Sept 2023, 12:00 BST
- Bids opened25 Sept 2023, 12:00 BST
- Notice published3 May 2024, 16:18 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 May 2024, 16:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 014414-2024-SAS/2023/732-1
- Signed
- 1 May 2024
- Value
- £1,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
19 public bodies on the noticeConsortium members and other public bodies
- Dumfries and Galloway Health BoardContracting authority
- Healthcare Improvement ScotlandContracting authority
- NHS Ayrshire & ArranContracting authority
- NHS BordersContracting authority
- NHS FifeContracting authority
- NHS Forth ValleyContracting authority
- NHS GrampianContracting authority
- NHS Greater Glasgow and ClydeContracting authority
- NHS HighlandContracting authority
- NHS LanarkshireContracting authority
- NHS LothianContracting authority
- NHS ShetlandContracting authority
- NHS TaysideContracting authority
- NHS Western IslesContracting authority
- Scottish Fire and Rescue ServiceContracting authority
- Scottish Police AuthorityContracting authority
- The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")Contracting authority
- The State Hospitals Board for ScotlandContracting authority
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Fuuse LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.