Find a TenderAwarded
Published 28 Aug 2023, 08:53 BST

Official UK procurement notice

Supply of Electric Vehicle: Charger and Infrastructure Operating Systems (Back Office)

Official notice

Authority: Scottish Ambulance Service (NHS & healthcare)·Consortium: 19 public authorities

Framework agreementServicesOpen procedureSME suitable
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 25 Sept 2023awarded 1 May 2024

What is being bought

Published requirement description

The Scottish Ambulance Service is fully committed to embracing the Scottish Government direction that they will “Take the lead in promoting the use of ultra-low emission vehicles (ULEVs) and phase out the need for new petrol and diesel cars and vans by 2032.” In support of this strategy, Transport Scotland have published Switched on Scotland: A roadmap to widespread adoption of plug-in vehicles offering practical assistance in delivering the strategy and in turn the wider benefits.

To support the increasing numbers of electric vehicles that the Scottish Ambulance are introducing into their fleet, the Service continues to procure the supply and installation of a number of electric vehicle chargers at locations across Scotland. The type and number of installations at each site will be tailored to the requirements of the vehicles based or attending that site.

We are looking for a back-office solution to manage our electric vehicle charging infrastructure to allow control, visibility and development of the back office solution.

CPV: Administration services

How this framework works

From the published notice
Places
up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1The Scottish Ambulance Service are identifying the charging installation requirements…AwardedRenewal

The Scottish Ambulance Service are identifying the charging installation requirements to support the operation of 1,500 fully electric or plug-in vehicles at approximately 150 locations. The Back-office system will be essential to manage the operation of EV chargers at all locations. It is likely that there will be between 600 and 800 EV chargers operated directly by the Scottish Ambulance Service and a requirement to access partner agencies and commercially operated facilities.

The Back Office must have the functionality to:

Activate and control the access to all electric vehicle chargers registered with the back office

*Provide a hierarchy for access ‘cards’

*Provide a booking diary for all electric vehicle chargers, configurable by Scottish Ambulance Service to restrict access key/time/duration

*Provide a ‘cost/billing’ functionality at rates aligned to the ‘card’, configurable by Scottish Ambulance Service

*Charger status - test functionality (60s interval)

*Recurring status test failure (5 attempts) - automated fault escalation process

*Provide a defect reporting system with dedicated 24/7 helpline with the number visible on the units for users

*System to be able to queue vehicle charging in priority order

*System to hold driver card information, including cost centre, email address & mobile phone number

*Message and email function to notify user when charging is complete or issue with charging

*Automated API data connection to Tranman (and subsequent Fleet Management System)

*Provision of a User ‘app’ – providing;

-EV mapping (showing type availability/fault status)

-Route planning option (by SAS / Blue light / commercial)

-Booking functionality

-SAS configurable data input

-Notification of charge completion to SAS defined 80%

Delivery: Scotland · Across Scotland
Extensions: The provision of optional extensions up to a maximum of 36 months are available on this framework.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Environmental: 10%
Published sub-criteria (3)
  • Quality: 60%
  • price: 30%
  • Sustainability: 10%
Published award criteria (3)
  • Quality: 60
  • Sustainability: 10
  • Price: 30
Conditions of participation2
  • Condition of participation
    no text published
    Minimum: Economic and financial standing — yearly turnover. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below. The bidder should provide its (“genera…
  • Technical & professional ability

    Selection criteria as stated in the procurement documents

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Supply of Electric Vehicle: Charger and Infrastructure Operating…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Aug 2023, 08:53 BST
Last source update
3 May 2024, 16:18 BST
Award evaluation window
25 Sept 2023 – …
Authority reference
SAS/2023/732
FTS notice number
2024/S 000-014414
Classification (CPV)
Administration services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03f758 Find a Tender
Review and risk notes
Review procedure

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful.

The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement.

The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition.

The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.

The provision of Strategic Partner for Digital Transformation Strategy and Infrastructure Refresh services to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. All NHS Scotland Health Boards, Special Health Boards) and the Authority).

Publisher note: (SC Ref:765705)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
25 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
25 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Sept 2023 → 3 May 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    25 Sept 2023, 12:00 BST
  2. Bids opened
    25 Sept 2023, 12:00 BST
  3. Notice published
    3 May 2024, 16:18 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 May 2024, 16:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 1latest 1 May 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 014414-2024-SAS/2023/732-1

    Signed
    1 May 2024
    Value
    £1,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

19 public bodies on the notice

Scottish Ambulance Service

Contracting authorityNHS & healthcareBody governed by public lawHealth 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice
  • Fuuse LtdFramework contractor White Cross Business Park, South Road, Lancaster, UK, LA1 4XQContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.