Official UK procurement notice
Supply of an Electronic Kitchen Management Solution with Nutrition and Menu Analysis & Selection
Authority: Derbyshire County Council (Local council)
What is being bought
Published requirement descriptionThe Council wishes to hear from organisations willing to share information about their web hosted kitchen management solutions with nutritional and menu functionality to:
-Gain a better understanding of the Solutions available;
-Explore how the options could be delivered and supplied, including timescales;
-Consider likely costs; and
-Determine the most effective way of packaging and scoping its requirements for any future procurement opportunity.
As such the Council is undertaking this PME exercise to engage with suppliers and share information.
This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Derbyshire County Council buys Software package and information systems (CPV 48), and who usually turns up
Derbyshire County Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 68 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid13% / 14%
2–328% / 34%
4–636% / 38%
7+23% / 14%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate28% / 64%
Within ±2%55% / 18%
Above estimate18% / 18%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 48Published estimate£420k
This lot lists more than one class in CPV 48. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 29 past lots.
A forecast, not a list of bidders.
1 bid14%
2–334%
4–638%
7+14%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| ALPHATEC SOFTWARE LIMITEDEarlier contract | ICT17037 - Supply of an Externally Hosted Claims Management Solutionnotice published Jun 2021 | — | £300k | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Nov 2025, 11:19 GMT
- Last source update
- 19 Nov 2025, 11:19 GMT
- Authority reference
CS023- FTS notice number
2025/S 000-075131- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e426Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
19 Nov 2025 → 17 Sept 2027 · 3 dates- Planning notice published343 days ago19 Nov 2025, 11:19 GMT
- Market engagement294 days ago6 Jan 2026, 23:59 GMT
This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council.
Written responses to the questions in Appendix B, should be submitted through the Council's electronic tendering system by 1pm on 6th January 2026.
The Council will hold 4 Supplier Sessions on a one-to-one basis. The Supplier Sessions will be held on Tuesday 3rd February 2026 and Thursday 5th February 2026 at 9.30am - 12.30pm and 2.00pm - 5.00pm; each session lasting approximately 3 hours. The agenda for these sessions is contained in section 6 below.
The sessions will be allocated on a "first come first served basis". From the dates and times offered, please complete Appendix A to indicate your 1st and 2nd preferred slots and submit through the messaging feature of the Council's electronic tendering system. The Council will confirm allocation of Supplier Day Sessions by 1pm on Thursday 8th January 2025 at the latest.
The sessions shall be held in person at County Hall, Matlock, DE4 3AG in a hybrid room to allow recording of the session. Please note, the recording will be subject to the same document classification as your PME response (Controlled).
Following the Supplier Sessions the Council will review the information provided and may seek clarification if required.
Suppliers who are interested in this preliminary market engagement exercise will need to register on the council's etendering portal Procontract to download the documentation and respond : www.eastmidstenders.org/index.html ↗
- Today28 Oct 2026
- Contract startsin 322 days17 Sept 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published19 Nov 2025, 11:19 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender