Official UK procurement notice
Star Academies - Fire and Security Services
Authority: Star Academies (Education)
What is being bought3 lots · detail below
Published requirement descriptionStar Academies are looking to run an FTS (above threshold) compliant tender under PA2023 to appoint up to two suitable suppliers across each lot (region) in a dual sourced contract arrangement (please note that at Star’s discretion a single supplier may be appointed to a lot where the scoring is strongly weighted in one supplier’s favour). The suppliers selected will be able to provide a complete Fire and Security services package (including repair, installation, testing and maintenance) all in accordance with SFG20 and the final ITT documents. The supplier must also be able to provide reactive maintenance and a 24 hour call out facility 365 days/year across each lot for which they wish to bid.
- How the procedure runs: This will be a three-stage above threshold competitive flexible procedure with the intention of creating a contract with two suitable suppliers per lot. Stage 1 - The Procurement Specific Questionnaire (PSQ) which will allow the trust to shortlist up to five (5) suppliers per lot who meet the minimum requirements and score highest on the pricing, technical and competency questions in Part 3. Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage where further technical capability will be tested along with more refined pricing. Stage 3 - Following ITT submissions and initial evaluations, feedback will be provided to all suppliers and a third stage will commence where suppliers will have the opportunity to submit a best and final offer submission which will then be used for final evaluation and scoring. Every supplier must meet the mandatory minimum requirements which are detailed in Parts 1 and 2. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (stage 2).
CPV: Alarm systems · Electronic security lock · Emergency and security equipment · Fire-alarm systems · Repair and maintenance services of security equipment · Security cameras · Security equipment · Surveillance and security systems and devices
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£4,100,000 together) · same evaluation weights on every lotLot #1North WestAwardedRenewal North WestPublished value£1,875,000
The source published no individual description for this lot.
- Economic & financial standing
Described in full in the PSQ documentation
- Technical & professional ability
Described in full in the PSQ documentation
- Condition of participationshortlisting
Detailed in PSQ documentation
Lot #2West YorkshireAwardedRenewal Yorkshire & HumberPublished value£725,000
The source published no individual description for this lot.
- Economic & financial standing
Described in full in the PSQ documentation
- Technical & professional ability
Described in full in the PSQ documentation
Lot #3West MidlandsAwardedRenewal West MidlandsPublished value£1,500,000
The source published no individual description for this lot.
- Economic & financial standing
Described in full in the PSQ documentation
- Technical & professional ability
Described in full in the PSQ documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Infrastructure & Response: 30%
- Sector Experience & References: 40%
- Indicative Pricing Assets: 15%
- Indicative Pricing Call Out Rates: 15%
Published award criteria (4)
- Indicative Pricing Assets
- Indicative Pricing Call Out Rates
- Infrastructure & Response
- Sector Experience & References
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Apr 2026, 16:56 BST
- Last source update
- 9 Sept 2026, 21:51 BST
- Award evaluation window
- Submission end – 7 Jul 2026
- Authority reference
ITT/2026/FANDS- FTS notice number
2026/S 000-030591- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067b35Find a Tender- Contract terms summary
30 days
- How it runs
This will be a three-stage above threshold competitive flexible procedure with the intention of creating a contract with two suitable suppliers per lot.
Stage 1 - The Procurement Specific Questionnaire (PSQ) which will allow the trust to shortlist up to five (5) suppliers per lot who meet the minimum requirements and score highest on the pricing, technical and competency questions in Part 3.
Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage where further technical capability will be tested along with more refined pricing.
Stage 3 - Following ITT submissions and initial evaluations, feedback will be provided to all suppliers and a third stage will commence where suppliers will have the opportunity to submit a best and final offer submission which will then be used for final evaluation and scoring.
Every supplier must meet the mandatory minimum requirements which are detailed in Parts 1 and 2. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (stage 2).
- Risks
Outline during ITT stage
How it was run
Official notice- Requests to participate (first stage)
- 1 May 2026, 12:00 BST
- Submission deadline
- 1 May 2026, 12:00 BST
- Clarification deadline
- 22 Apr 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
On Intend portal - in-tendorganiser.co.uk/educationportal/aspx… ↗
Timeline
1 Apr 2026 → 18 Sept 2026 · 8 dates- Tender notice published204 days ago1 Apr 2026, 16:56 BST
- Clarification questions by183 days ago22 Apr 2026, 17:00 BST
- Submission deadline174 days ago1 May 2026, 12:00 BST
- Award decision expected by107 days ago7 Jul 2026, 23:59 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
- Assessment summaries sent44 days ago9 Sept 2026, 00:00 BST
- Latest notice published43 days ago9 Sept 2026, 21:51 BST
- Standstill ends34 days ago18 Sept 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 1 Apr 2026- Tender notice published1 Apr 2026, 16:56 BSTUK4
- Contract award notice published9 Sept 2026, 21:51 BSTUK6
- Status changed to complete9 Sept 2026, 21:51 BST
- Contract signature expected30 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North West1 award | |||
| EFT Systems, SJF Electricsjoint award1 Oct 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Two x 12 month extensions | £1,875,000 | 9 Sept 2026standstill to 18 Sept 2026 | Standstill |
| Lot 2 · West Yorkshire1 award | |||
| EFT Systems, SJF Electricsjoint award1 Oct 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Two potential 12 month extensions | £750,000 | 9 Sept 2026standstill to 18 Sept 2026 | Standstill |
| Lot 3 · West Midlands1 award | |||
| Severnside SecuritySME, TP Fire & Security LtdSMEjoint award1 Oct 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Two possible 12 month extensions | £1,500,000 | 9 Sept 2026standstill to 18 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North West | 9final-stage tenders | 4 | 0 | — |
| 2 · West Yorkshire | 9final-stage tenders | 4 | 0 | — |
| 3 · West Midlands | 9final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice- EFT SystemsAwarded supplier
- SJF ElectricsAwarded supplier
- Severnside SecurityAwarded supplier
- TP Fire and SecurityAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Available for free at listed web address
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender