Soft Market Testing: Replacement PPM Tool

{
  "id": "002720-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-13T14:44:34Z",
  "ocid": "ocds-h6vhtk-0604c8",
  "buyer": {
    "id": "GB-PPON-PJVB-3262-VGVJ",
    "name": "Cambridgeshire County Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0604c8",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2028-06-30T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH12",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48330000",
            "scheme": "CPV",
            "description": "Scheduling and productivity software package"
          },
          {
            "id": "48900000",
            "scheme": "CPV",
            "description": "Miscellaneous software package and computer systems"
          },
          {
            "id": "72212331",
            "scheme": "CPV",
            "description": "Project management software development services"
          }
        ]
      }
    ],
    "title": "Soft Market Testing: Replacement PPM Tool",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Council has been using Project Online Web App (PWA) as the primary Project and Portfolio Management (PPM) platform for several years, alongside: integration with Microsoft Project, Power BI reporting packs, workflow tools (e.g., stage-gate progression and approvals), SharePoint project sites, and in-house finance systems.\n The Council seeks to understand market capabilities for either: (a) a like-for-like replacement of key Project Online/PWA functionality including integration with Microsoft Project (if possible), retention of Power BI reporting packs, retention of workflow tools such as stage gates, and integration with in-house finance systems; and/or (b) a modern, comprehensive PPM platform that additionally provides resource management, roadmapping, portfolio prioritisation, and benefits realisation.\nThe desired outcome is to maintain or enhance governance workflows; maintain or enhance reporting; achieve robust integration to in-house finance systems; provide modern portfolio management; improve resource management; offer roadmapping; ensure usability; support security and compliance; and minimise total cost of ownership. \nFurther information can be found in the CCC PPM Market Engagement Instruction document.",
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PJVB-3262-VGVJ",
      "name": "Cambridgeshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH12",
        "country": "GB",
        "locality": "Alconbury Weald, Huntingdon",
        "postalCode": "PE28 4YE",
        "countryName": "United Kingdom",
        "streetAddress": "New Shire Hall Emery Crescent Enterprise Campus,"
      },
      "details": {
        "url": "https://www.cambridgeshire.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJVB-3262-VGVJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "nicola.houghton@cambridgeshire.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "002720-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/002720-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-13T14:44:34Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-02-04T23:59:59Z",
        "description": "Bidders are asked to read the Market Engagement document and provide responses via the MS forms questionnaire.\nAll information can be found on the Authority's Etendering system ProContract see link: https://procontract.due-north.com/Advert?advertId=aee88c36-8df0-f011-813c-005056b64545\nhttps://forms.office.com/Pages/ResponsePage.aspx?id=ZLMn4x4EUUyC8skGp4-cyedoDJBk4flIgjSjjJVHa9RUODFKUzgxUVc1V0U5OE00SkhTTUpWSkxEUi4u"
      }
    ]
  },
  "initiationType": "tender"
}