Official UK procurement notice
Soft & Hard Facilities Management
Authority: SATELLITE APPLICATIONS CATAPULT LIMITED (Public body)
What is being bought3 lots · detail below
Published requirement descriptionSAC currently contracts with many vendors providing facility management services at its locations in Harwell and Westcott. We are now seeking to partner with best in class service providers to consolidate, harmonise and bring consistency to our operations. The SAC portfolio will be expanding nationally across the next 5 years and we want to work with partners who will help us form a stable base position which will be scalable.
The aim is to deliver an optimum standard of Service including planned, periodic and reactive service consistently at the same levels across all existing and future locations.
Our guiding principles are:
- To improve value and service - best service at best cost
- Form a partnership relationship with service partner(s) who will understand and support our ways and means of working as a government funded, not for profit organisation.
- To ensure that we are always compliant with all statutory regulations
- Reduce the number of FM Service Partners
- Create a standard repeatable service delivery to support National growth
- Improve data and metrics to support our strategy.
- Improve our agility in delivering additional services when and where required
CPV: Alarm-monitoring services · Building and facilities management services · Building services · Building-cleaning services · Cleaning and sanitation services · Cleaning services · Construction work · Drainage works · Electrical engineering installation works · Electrical installation work of heating and other electrical building-equipment · Electrical services · Engineering services · +23 more
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Soft Facilities ManagementCancelledRenewal
We are looking to award either the full scope of services to a single supplier or to two separate suppliers – one for Hard FM and another for Soft FM. There is also potential for further contracted services associated with the maintenance and consumables of SAC technical equipment.
The contract will cover existing sites in both Harwell and Westcott with the intention to scale the services to new locations in the UK as SAC grows its footprint over the next 5 years. The current site list covers approximately 3,350 square metres in Westcott and 4,300 square metres in Harwell.
The anticipated start date of the contract is 01/04/2023 and will run until 31/03/2026.
Lot #2Hard Facilities ManagementCancelledRenewal
We are looking to award either the full scope of services to a single supplier or to two separate suppliers – one for Hard FM and another for Soft FM. There is also potential for further contracted services associated with the maintenance and consumables of SAC technical equipment.
The contract will cover existing sites in both Harwell and Westcott with the intention to scale the services to new locations in the UK as SAC grows its footprint over the next 5 years. The current site list covers approximately 3,350 square metres in Westcott and 4,300 square metres in Harwell.
The anticipated start date of the contract is 01/04/2023 and will run until 31/03/2026.
Lot #3Combined Soft & Hard Facilities ManagementAwardedRenewal
We are looking to award either the full scope of services to a single supplier or to two separate suppliers – one for Hard FM and another for Soft FM. There is also potential for further contracted services associated with the maintenance and consumables of SAC technical equipment.
The contract will cover existing sites in both Harwell and Westcott with the intention to scale the services to new locations in the UK as SAC grows its footprint over the next 5 years. The current site list covers approximately 3,350 square metres in Westcott and 4,300 square metres in Harwell.
The anticipated start date of the contract is 01/04/2023 and will run until 31/03/2026.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Soft Facilities Management | 55% | 40% | 5% | |
| 2 · Hard Facilities Management | 55% | 40% | 5% | |
| 3 · Combined Soft & Hard Facilities Management | 55% | 40% | 5% |
- Suitability
Stated in tender documents
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Sept 2022, 15:07 BST
- Last source update
- 12 Apr 2023, 08:49 BST
- Authority reference
RFP-FY-23-10- FTS notice number
2023/S 000-010420- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0369acFind a Tender
- Performance terms
Stated in tender documents
Publisher note: (MT Ref:229135)
How it was run
Official notice- Submission deadline
- 5 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
31 Oct 2022 → 12 Apr 2023 · 5 dates- Next notice expected31 Oct 2022
- Submission deadline5 Dec 2022, 12:00 GMT
- Invitations to tender expected9 Jan 2023
- Bids must remain valid until6 Mar 2023, 23:59 GMT
- Notice published12 Apr 2023, 08:49 BST
Notice history
4 events · 3 releases on Find a Tender · since 2 Nov 2022- Status changed to active2 Nov 2022, 16:54 GMT
- Procurement method changed2 Nov 2022, 16:54 GMT
- Deadline published: 5 Dec 2022, 12:00 GMT2 Nov 2022, 16:54 GMT
- Status changed to complete12 Apr 2023, 08:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · Combined Soft & Hard Facilities Management1 award | |||
| Q3 Services LtdSMESubcontracting: Window Cleaning, Fire, UPS, Generators, Water treatment and Lifts. | £2,000,000 † | — | Awarded |
2 further award records carry no date or value.
Contracts
Combined Soft & Hard Facilities Management · Q3 Services LtdSME
- Signed
- 8 Mar 2023
- Value
- £2,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Combined Soft & Hard Facilities Management | 7bids · 7 electronic · 7 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Q3 servicesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria