Official UK procurement notice
Smart Booking System · UK public procurement notice
Authority: The Football Foundation·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Contracting Authority is seeking to appoint a single supplier for the installation of smart locks and booking systems
CPV: Electronic security lock · Sports facilities operation services
How this framework works
From the published notice- Places
- up to 1 suppliers · 6 bids received (6.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1The Contracting Authority is looking for a single supplier to install smart lock and…AwardedPublished value£1,100,000
The Contracting Authority is looking for a single supplier to install smart lock and booking system to support its delivery of key products and programmes (Playzones, 3G Pitch Projects and Grass Pitch Programme)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
All information will be included in the tender documents.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Smart Booking System” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Jul 2023, 10:04 BST
- Last source update
- 4 Feb 2025, 14:05 GMT
- Award evaluation window
- 11 Aug 2023 – …
- FTS notice number
2025/S 000-003653- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03dfa5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=918792286 GO Reference: GO-202524-PRO-29301384
How it was run
Official notice- Appointment period ends
- 11 Aug 2023, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 11 Aug 2023, 12:00 BST
Timeline
11 Aug 2023 → 4 Feb 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown11 Aug 2023, 12:00 BST
- Bids opened11 Aug 2023, 12:00 BST
- Notice published4 Feb 2025, 14:05 GMT
Notice history
2 events · 3 releases on Find a Tender · since 4 Feb 2025- Status changed to complete4 Feb 2025, 14:05 GMT
- Buyer details updated4 Feb 2025, 14:05 GMT
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextEmail · I.1 | [email protected] | [email protected] | |
| — | TextEmail · I.1 | [email protected] | [email protected] |
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Sports…
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Sports…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 003653-2025-1
- Signed
- 8 Dec 2023
- Value
- £1,100,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Football FoundationContracting authorityBody governed by public lawRecreation, culture and religion
Framework contractors & participating bidders
1 commercial party on the notice- Clubspark Group LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Economic and financial selection criteria