Official UK procurement notice
Rostering And Availability Software As A Service, And Solution Implementation
Authority: Scottish Fire and Rescue Service (Police & fire)
What is being bought
Published requirement descriptionRostering Systems Software As A Service
- Recurrence: No earlier than October 2030
CPV: Administration software package · Electronic timekeeping systems · Personnel services except placement and supply services · Scheduling and productivity software development services · Scheduling software development services · Time control system or working time recorder · Timekeeping system
The lotProcurement structure
single lot · no lot value publishedLot #1The Scottish Fire & Rescue Service requires a unified rostering system for its 8,250…AwardedRenewal
The Scottish Fire & Rescue Service requires a unified rostering system for its 8,250 employees (3700 Wholetime, 3700 Retained/Volunteer and 850 Support), who work a multitude of duty patterns. Both Software as a Service and Implementation of the contracted solution will form the subject of this contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality/Technical Merit: 70%
- price: 30%
Published award criteria (2)
- Quality/Technical Merit: 70
- Price: 30
- Economic & financial standing
1 Financial stability and reliability
2 Insurance levels
Minimum: 1 Tenderers will be assessed in terms of financial standing by reference to the Service's contracted assessment portal 2 Employers Liability : GBP 10M Public Liability: GBP 10M Product Liability: N/A Professional Liability: GBP 5M - Technical & professional ability
1 Experience of the successful delivery of projects similar in scale and value
2 Experience of successfully dealing with project/programme governance and assurance regimes
Minimum: 1 Tenderers must demonstrate as part of their Single Procurement Document submission that they have three years' experience of successful delivery of the required services to a similarly sized or emergency service organisation 2 Tenderers must also demonstrate that they h…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · No earlier than October 2030
- First published
- 19 Oct 2023, 12:55 BST
- Last source update
- 25 Mar 2024, 09:10 GMT
- Award evaluation window
- 27 Nov 2023 – …
- Authority reference
T3C-100-2223- FTS notice number
2024/S 000-009521- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040d5bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations.
Publisher note: (SC Ref:761911)
How it was run
Official notice- Submission deadline
- 30 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 27 Nov 2023, 12:00 GMT
Timeline
27 Nov 2023 → 25 Mar 2024 · 3 dates- Bids opened27 Nov 2023, 12:00 GMT
- Submission deadline30 Nov 2023, 12:00 GMT
- Notice published25 Mar 2024, 09:10 GMT
Notice history
2 events · 3 releases on Find a Tender · since 30 Oct 2023- Deadline moved to 30 Nov 2023, 12:00 GMT30 Oct 2023, 08:44 GMT+3 days · was 27 Nov 2023, 12:00 GMT
- Status changed to complete25 Mar 2024, 09:10 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 27 Nov 2023 | 30 Nov 2023 | +3 d |
To align with the date stated in the ITT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gartan TechnologiesSME | £1,441,750 † | — | Awarded |
Contracts
Contract 009521-2024-T3C-100-2223-1 · Gartan TechnologiesSME
- Signed
- 20 Dec 2023
- Value
- £1,441,750
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Gartan Technologies LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.