Official UK procurement notice
Repairs Maintenance and Empty Homes
Authority: Orbit Group Limited (Public body)
What is being bought10 lots · detail below
Published requirement descriptionOrbit is seeking to award solutions for its Repairs, Maintenance and Empty Homes requirements (the Works), to its housing stock in the Midlands, South and East of England.
Orbit intend to award 2 contracts per region, with responsibilities divided between the contractors as follows:
Minor Repairs and Empty Homes, or Workstream 1
Major Repairs and Overflow, or Workstream 2
The contracts will be for an initial term of of five (5) years with option to extend for a period of two (2) periods of one (1) year, giving a total of seven (7) years.
The contract award is subject the successful completion of the customer consultation: Section 20 Notice of Proposal.
- The authority expects to re-tender this requirement around 30 Sept 2030, 23:59 BST.
- How the procedure runs: Orbit will undertake an initial shortlisting stage for all of the expressions of interest received. The top 5 bidders per Lot will then receive the full tender pack, to submit an initial bid. Orbit will conduct the Competitive Flexible Procedure to include, but not limited to the following stages; 1. Shortlisting 2. Initial Tender Submission 3. Discussion Meetings 4. Contract Mark-Ups 5. Final Tender Submission After the final evaluation on the basis of Quality at 70% and Price at 30%, bidders will be notified of the award. Orbit intends to rely on section 24 of the Procurement Act 2023 to: • refine the indication of the relative importance of award criteria in accordance with section 24(2) of the Procurement Act 2023; and • to make such other refinements to the award criteria as it deems suitable prior to the request for final tenders (subject always to complying with its duties in section 12 of the Procurement Act 2023). In light of the above, weightings for sub-criteria within quality (to remain with a weighting of 70% overall) will be detailed in the invitation to tender by way of ranges (as is permitted under section 23(3)(b) of the Procurement Act 2023) and refined prior to requests for final tenders. Orbit shall, in accordance with section 24(4) of the Procurement Act 2023 modify and republish or provide again the tender notice and any associated tender documents affected by refinements under this section.
CPV: Building installation work · Repair and maintenance services
Lots and requirements (10)Procurement structure
10 lots · all with a published value (£264,511,681 together) · win at most 5 of them · same evaluation weights on every lotLot #1Minor Repairs & Empty Homes - Region 1 (Stratford & South Midlands)AwardedRenewalPublished value£49,047,887
The source published no individual description for this lot.
Lot #2Minor Repairs & Empty Homes - Region 2 (Central & East Midlands)AwardedRenewalPublished value£56,945,322
The source published no individual description for this lot.
Lot #3Minor Repairs & Empty Homes - Region 3 (East Anglia)AwardedRenewalPublished value£27,804,644
The source published no individual description for this lot.
Lot #4Minor Repairs & Empty Homes - Region 4 (London & Bexley)AwardedRenewalPublished value£42,144,151
The source published no individual description for this lot.
Lot #5Minor Repairs & Empty Homes - Region 5 (Sussex, Surrey & South)AwardedRenewalPublished value£40,367,796
The source published no individual description for this lot.
Lot #6Major Repairs & Overflow - Region 1 (Stratford & South Midlands)AwardedRenewalPublished value£8,351,169
The source published no individual description for this lot.
Lot #7Major Repairs & Overflow - Region 2 (Central & East Midlands)AwardedRenewalPublished value£10,213,459
The source published no individual description for this lot.
Lot #8Major Repairs & Overflow - Region 3 (East Anglia)AwardedRenewalPublished value£5,275,544
The source published no individual description for this lot.
Lot #9Major Repairs & Overflow - Region 4 (London & Bexley)AwardedRenewalPublished value£14,268,536
The source published no individual description for this lot.
Lot #10Major Repairs & Overflow - Region 5 (Sussex, Surrey & South)AwardedRenewalPublished value£10,093,173
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 30 Sept 2030
- First published
- 15 May 2025, 13:43 BST
- Last source update
- 24 Jun 2026, 13:49 BST
- Award evaluation window
- Submission end – 31 Jul 2026
- Authority reference
GPL0041- FTS notice number
2025/S 000-062623- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05147cFind a Tender
- How it runs
Orbit will undertake an initial shortlisting stage for all of the expressions of interest received.
The top 5 bidders per Lot will then receive the full tender pack, to submit an initial bid.
Orbit will conduct the Competitive Flexible Procedure to include, but not limited to the following stages;
- Shortlisting
- Initial Tender Submission
- Discussion Meetings
- Contract Mark-Ups
- Final Tender Submission
After the final evaluation on the basis of Quality at 70% and Price at 30%, bidders will be notified of the award.
Orbit intends to rely on section 24 of the Procurement Act 2023 to:
- refine the indication of the relative importance of award criteria in accordance with section 24(2) of the Procurement Act 2023; and
- to make such other refinements to the award criteria as it deems suitable prior to the request for final tenders (subject always to complying with its duties in section 12 of the Procurement Act 2023).
In light of the above, weightings for sub-criteria within quality (to remain with a weighting of 70% overall) will be detailed in the invitation to tender by way of ranges (as is permitted under section 23(3)(b) of the Procurement Act 2023) and refined prior to requests for final tenders.
Orbit shall, in accordance with section 24(4) of the Procurement Act 2023 modify and republish or provide again the tender notice and any associated tender documents affected by refinements under this section.
How it was run
Official notice- Requests to participate (first stage)
- 19 Nov 2025, 12:00 GMT
- Submission deadline
- 19 Nov 2025, 12:00 GMT
- Clarification deadline
- 12 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tender documents will be made available via the ProContract portal: procontract.due-north.com/Login ↗
Timeline
15 May 2025 → 1 Apr 2027 · 11 dates- Planning notice published15 May 2025, 13:43 BST
- Market engagement7 Jul 2025, 23:59 BST
In preparation of the procurement Orbit wishes to carry out the Engagement and has published the Notice with the aim of holding discussions with repairs and maintenance providers (Participants) for the purpose of:
Realising innovative solutions and insights to the maturity of potential solutions, plus risks and opportunities
Enabling Orbit to prioritise customer experience and delivering the best experience to our customers during when a repair or maintenance is required
Assisting Orbit in clarifying its requirements and inform how it can best reduce the whole lifecycle cost of the Services.
Understanding the market, and its capacity to address its requirements
Identifying contractors that may be able to deliver what is required
Increasing competition and the diversity of contractors interested in the procurement.
Identifying likely contractual terms
Informing the development of its procurement strategy and approach.
The format of the Engagement will be:
An expression of interest and provision of Basic Information by contractors who wish to participate (interested contractors), issued via the Procontract portal.
Individual one to one meetings with Participants, held over MS Teams calls.
Orbit may choose to reduce the number of Participants during the process, and where required this will be done based upon the basic information provided.
Orbit expect to hold a maximum of 20 MS Teams calls through the period of this engagement and therefore encourage early responses to this Notice. Participants who are not invited to MS Teams calls may be invited to submit responses in writing for consideration and the format for this will be advised separately.
The provisional timetable for the Engagement (subject to change at Orbit's discretion) is set out below:
The Notice has been published on 5th June 2025
Expressions of interest can be raised in the period up to and including 1st July 2025
Orbit will invite interested contractors to be a Participant, having considered the Basic Information provided at any point up to 7th July 2025
the MS Teams calls are intended to be held with Participants in the period from 11th June 2025 to 9th July 2025, and will be arranged with each Participant directly.
Orbit will not use any information given to them in this process in evaluating any subsequent tender submissions at any stage in the process. No Participant may cross-refer to any statement or qualification made as part of their response to this Engagement without raising it explicitly as part of any subsequent Procurement Specific Questionnaire or tender submission for any ensuing contract.
Please respond to this notice at:
- Tender notice published381 days ago6 Oct 2025, 16:22 BST
- Clarification questions by344 days ago12 Nov 2025, 12:00 GMT
- Submission deadline337 days ago19 Nov 2025, 12:00 GMT
- Assessment summaries sent122 days ago22 Jun 2026, 00:00 BST
- Latest notice published120 days ago24 Jun 2026, 13:49 BST
- Standstill ends107 days ago6 Jul 2026, 23:59 BST
- Award decision expected by82 days ago31 Jul 2026, 23:59 BST
- Today22 Oct 2026
- Next notice expectedin 74 days3 Jan 2027, 23:59 GMT
- Contract startsin 161 days1 Apr 2027, 00:00 BST
Notice history
18 events · 11 releases on Find a Tender · since 15 May 2025- Pipeline notice published15 May 2025, 13:43 BSTUK1
- Preliminary market engagement notice published5 Jun 2025, 09:31 BSTUK2
- Published value updated5 Jun 2025, 09:31 BST
- Tender notice published6 Oct 2025, 16:22 BSTUK4
- Published value updated6 Oct 2025, 16:22 BST
- Status changed to active6 Oct 2025, 16:22 BST
- Procurement method changed6 Oct 2025, 16:22 BST
- Tender notice published14 Oct 2025, 12:59 BSTUK4
- Tender notice published17 Oct 2025, 11:42 BSTUK4
- Tender notice published30 Oct 2025, 14:32 GMTUK4
- Tender notice published5 Nov 2025, 11:05 GMTUK4
- Published value updated5 Nov 2025, 11:05 GMT
- Tender notice published17 Nov 2025, 15:47 GMTUK4
- Contract award notice published24 Jun 2026, 13:13 BSTUK6
- Status changed to complete24 Jun 2026, 13:13 BST
- Contract award notice published24 Jun 2026, 13:45 BSTUK6
- Contract award notice published24 Jun 2026, 13:49 BSTUK6
- Contract signature expected3 Aug 2026, 23:59 BSTscheduled
Published amendments (3)
The PSQ deadline has been extended by a week until 12 November 2025 instead of 05 November 2025.
Recently, 'Workstream 2' content has been redefined for Major Repairs, as below, therefore the lot values have been updated. Major Repairs are those which are more than a routine repair, typically: • Requiring more than three trades; or • Over £2,500; or • Over eight hours' work. It is not anticipated that Orders which are initially allocated to Workstream 1 will be reallocated to Workstream 2 sho…
Description on award criteria refining has been added in 'Competitive flexible procedure description' on the 'Procedure' section.
Routine re-releases (11)
- 2025-11: 2 releases · 5 Nov 2025, 17 Nov 2025
- 2025-10: 4 releases · 6 Oct 2025, 30 Oct 2025
- 2025-06: 1 release · 5 Jun 2025
- 2025-05: 1 release · 15 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · Minor Repairs & Empty Homes - Region 3 (East Anglia)1 award | |||
| IAN WILLIAMS1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £30,491,676 inc. VAT | 22 Jun 2026standstill to 6 Jul 2026 | Standstill |
| Lot 4 · Minor Repairs & Empty Homes - Region 4 (London & Bexley)1 award | |||
| Cardo Group Limited1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £42,016,012 inc. VAT | 22 Jun 2026standstill to 6 Jul 2026 | Standstill |
| Lot 5 · Minor Repairs & Empty Homes - Region 5 (Sussex, Surrey & South)1 award | |||
| IAN WILLIAMS1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £46,560,281 inc. VAT | 22 Jun 2026standstill to 6 Jul 2026 | Standstill |
| Lot 6 · Major Repairs & Overflow - Region 1 (Stratford & South Midlands)1 award | |||
| Hardyman & Co LimitedSME1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £5,789,527 inc. VAT | 22 Jun 2026standstill to 6 Jul 2026 | Standstill |
| Lot 7 · Major Repairs & Overflow - Region 2 (Central & East Midlands)1 award | |||
| Hardyman & Co LimitedSME1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £6,718,711 inc. VAT | 22 Jun 2026standstill to 6 Jul 2026 | Standstill |
| Lot 8 · Major Repairs & Overflow - Region 3 (East Anglia)1 award | |||
| Topcoat Construction Ltd1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £3,455,337 inc. VAT | 22 Jun 2026 | Awarded |
| Lot 9 · Major Repairs & Overflow - Region 4 (London & Bexley)1 award | |||
| BURTON BUILDING CONTRACTS UK LTD1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £10,540,956 inc. VAT | 22 Jun 2026standstill to 6 Jul 2026 | Standstill |
| Lot 10 · Major Repairs & Overflow - Region 5 (Sussex, Surrey & South)1 award | |||
| Topcoat Construction Ltd1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2034Extensions: Option to extend for two periods of one year. Any extension will be made at Orbit's sole discretion and will depend - amongst other things - on contractor performance and customer satisfaction | £6,534,916 inc. VAT | 22 Jun 2026standstill to 6 Jul 2026 | Standstill |
| Across several lots1 award | |||
| supplier not published | — | 14 Jan 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 6 · Major Repairs & Overflow - Region 1 (Stratford & South Midlands) | 1final-stage tenders | 1 | 0 | — |
| 7 · Major Repairs & Overflow - Region 2 (Central & East Midlands) | 1final-stage tenders | 1 | 0 | — |
| 8 · Major Repairs & Overflow - Region 3 (East Anglia) | 2final-stage tenders | 2 | 0 | — |
| 9 · Major Repairs & Overflow - Region 4 (London & Bexley) | 2final-stage tenders | 2 | 0 | — |
| 10 · Major Repairs & Overflow - Region 5 (Sussex, Surrey & South) | 2final-stage tenders | 2 | 0 | — |
Who bid
- wonIAN WILLIAMS LIMITED · South West England + HARDYMAN & CO LIMITEDSME · West Midlands · consortium · 6, 7
- wonCARDO GROUP LIMITED · Wales (Cymru) + BURTON BUILDING CONTRACTS UK LTD · East of England · consortium · 9, 10
- wonFORTEM SOLUTIONS LIMITED · East of England + TOPCOAT CONSTRUCTION LIMITED · Greater London · consortium · 10
- did not winMEARS GROUP PLCSME · South West England + ALL SERVICE 4 U LIMITED · Greater London · consortium · 9
- did not winPOLYTECK BUILDING SERVICES LIMITED · Greater London · 4
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
9 commercial parties on the notice · 5 awarded- ALL SERVICE 4 U LIMITEDBidder / tenderer
- BURTON BUILDING CONTRACTS UK LTDAwarded supplier
- CARDO GROUP LIMITEDAwarded supplier
- FORTEM SOLUTIONS LIMITEDBidder / tenderer
- HARDYMAN & CO LIMITEDAwarded supplier
- IAN WILLIAMS LIMITEDAwarded supplier
- MEARS GROUP PLCBidder / tenderer
- POLYTECK BUILDING SERVICES LIMITEDBidder / tenderer
- TOPCOAT CONSTRUCTION LIMITEDAwarded supplier
Official documents & specifications (17)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
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- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender