Official UK procurement notice
Radio Equipment Hire · UK public procurement notice
Authority: CHILTERN RAIL LIMITED (Public body)
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: West Midlands (UKG)East of England (UKH23)London (UKI)
Published estimate£700,000≈ £233k / year · £840,000 inc. VAT
Submissions closed 24 Oct 2025awarded 2 Mar 2026
Award (standstill) to RADIO SYSTEMS LIMITED
Contract term 3 yrsends 30 Apr 2029 · up to 30 Apr 2033 with extensions · starts 1 May 2026
What is being bought
Published requirement description300 x 2 way radios, 54 x chargers & infrastructure.
Equipment will be supplied across 14 sites.
Tender value £100k pa, Total contract value £700k.
- How the procedure runs: This procurement will consist of 6 Stages. Non-Disclosure Agreement - NDA Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Invitation to Tender. Stage 3 - Best and Final Offer (BAFO) Stage 4 - Preferred Bidder Stage. Stage 5 - Contract Award.
CPV: Portable radios
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (6)
- Health & Safety: 10%
- Relevant Experience & Contract Examples: 10%
- Technical Deliverability: 25%
- Key Performance Indicators (KPI's): 10%
- Terms & Conditions: 15%
- Commercial Costs: 30%
Published award criteria (6)
- Health & Safety
- Relevant Experience & Contract Examples
- Technical Deliverability
- Key Performance Indicators (KPI's)
- Commercial Costs
- Terms & Conditions
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Sept 2025, 16:21 BST
- Last source update
- 2 Mar 2026, 13:50 GMT
- Award evaluation window
- Submission end – 19 Jan 2026
- FTS notice number
2025/S 000-056697- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059aa2Find a Tender
- How it runs
This procurement will consist of 6 Stages.
Non-Disclosure Agreement - NDA
Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2.
Stage 2 - Invitation to Tender.
Stage 3 - Best and Final Offer (BAFO)
Stage 4 - Preferred Bidder Stage.
Stage 5 - Contract Award.
How it was run
Official noticeRun through: portal not identified
- Requests to participate (first stage)
- 24 Oct 2025, 13:00 BST
- Submission deadline
- 24 Oct 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Chiltern use Market Dojo e-sourcing portal for the purposes of this Procurement.
Use Invitation Code: 4E5287BAE6 to access the tender documents.
Timeline
15 Sept 2025 → 1 May 2026 · 7 dates- Tender notice published15 Sept 2025, 16:21 BST
- Submission deadline362 days ago24 Oct 2025, 13:00 BST
- Award decision expected by274 days ago19 Jan 2026, 23:59 GMT
- Assessment summaries sent233 days ago2 Mar 2026
- Latest notice published233 days ago2 Mar 2026, 13:50 GMT
- Standstill ends223 days ago11 Mar 2026, 23:59 GMT
- Contract starts173 days ago1 May 2026, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 15 Sept 2025- Tender notice published15 Sept 2025, 16:21 BSTUK4
- Contract award notice published2 Mar 2026, 13:50 GMTUK6
- Status changed to complete2 Mar 2026, 13:50 GMT
- Procurement method changed2 Mar 2026, 13:50 GMT
- Contract signature expected1 May 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £700,0001 award exc. VAT
| Awarded to | Value | Date | Status |
|---|---|---|---|
| RADIO SYSTEMS LIMITEDSME1 May 2026 – 30 Apr 2029 · up to 30 Apr 2033Extensions: The Contract's duration is initially for three (3) years with an optional extension up to a further two, two (2) years periods (5+2+2). · Options: Replacement costs of lost handsets and costs for additional equipment requirements, handsets and chargers. | £700,000 | 2 Mar 2026standstill to 11 Mar 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- RADIO SYSTEMS LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender