Official UK procurement notice
Provision of Servicing and Maintenance of Chiller (HVAC) and AC units to Kingston University
Authority: Kingston University Higher Education Corporation (Education)
What is being bought
Published requirement descriptionThe services required consist of the following deliverables, to be covered under a formal Service Level Agreement:
Planned Preventative Maintenance (PPM) – routine servicing, inspecting and testing to an agreed schedule, according to statutory obligations, British Standards, risk assessments and manufacturer’s recommendations.
Reactive Maintenance – a call-out service with on-site response in accordance with set priorities, including emergency out-of-hours provision, to investigate faults and issues, make safe or ‘de-risk’ and repair.
Planned Maintenance and Minor Works – planned repair and remediation identified from PPM and reactive attendance, or upgrade, modification, installation and other assistance on request from the University.
Asset and Condition Appraisal – annual verification and condition review of systems within contract scope, making recommendations regarding life cycle renewal and planned maintenance priorities.
- The authority expects to re-tender this requirement around 21 Sept 2031, 23:59 BST.
CPV: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating engineering services for buildings · Heating-plant repair and maintenance work · Inspection of ventilation system · Preventive maintenance services · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of central heating
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished valueAED 500,000
- Value
- AED 500,000 exc. VAT · AED 600,000 inc. VAT
- Extensions
- There is an option to extend it for up to two further individual years beyond the Initial Term, subject to the satisfactory delivery of services and at the University’s sole discretion.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Procurement Specific Questionnaire — Part 1 – Confirmation of core supplier information Part 2 – Additional exclusions information Part 3 – Conditions of participation
- Knowledge and Experience — Demonstrate the company's capabilities, expertise and experience in delivering the services
- Delivery and Quality — Demonstration of understanding KUSCO/ KU requirements, ability to deliver these to a high standard, and any added value/benefits offered
- Price — Value of offer submitted
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Kingston University Higher Education Corporation buys Consultative engineering and construction services (CPV 7131) — and who usually turns up
Kingston University Higher Education Corporation’s own published record, next to the Greater London market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Consultative engineering and construction services (CPV 7131) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Kingston University Higher Education Corporation
contract notices in 36 months: 2 in CPV 7131 · 2 in division 71 · 7 in all categories
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 7 lots. All 7 lots are from Procurement Act 2023 notices, which count bids assessed.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 7 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 3 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 5 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 12 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 7 notices.
Greater London · Consultative engineering and construction services (CPV 7131)
contract notices delivered in Greater London in 36 months: 285 in CPV 7131 (201 competed, 40 route not published) · 785 in division 71 (575 competed, 91 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7131), last 36 months: 87 lots. 42 lots are from Procurement Act 2023 notices (bids assessed, middle 5) and 45 from older notices (bids received, middle 4).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 7131), last 36 months: 87 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7131), last 36 months: 39 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 7131), last 36 months: 43 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 7131), last 36 months: 56 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 7131), last 36 months: 152 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on 3 lots, so only the direction is shown, not a pound figure.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| Walters & Cohen Architects SME | 1 class wins · 1 lots for this buyer | 6 months ago | no comparable pairs | 58% |
| LAVINGTONS LLP SME | 1 class wins · 1 lots for this buyer | 6 months ago | no comparable pairs | 58% |
| FAITHORN FARRELL TIMMS LLP | 66 class wins · 1 lots for this buyer | 1 months ago | no comparable pairs | 57% |
| MCBAINS LTD | 40 class wins · 1 lots for this buyer | this month | no comparable pairs | 57% |
| GridBeyond Limited | 15 class wins | 1 months ago | no comparable pairs | 56% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s median on its own comparable single-supplier wins, CPV 7131 first. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 21 Sept 2031
- First published
- 21 Sept 2026, 17:36 BST
- Last source update
- 21 Sept 2026, 17:36 BST
- Award evaluation window
- Submission end — 25 Nov 2026, 23:59 GMT
- Authority reference
CPU-23-KU-UKO-924-DW-2026- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776e4Find a Tender
How to participate & submission route
Official notice Submit via In-tend- Expression of interest (EOI)
- —
- Tender submission deadline
- 21 Oct 2026, 12:00 BST
- Clarification deadline
- 14 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published3 days ago21 Sept 2026, 17:25 BST
- Clarification questions byin 20 days14 Oct 2026, 17:00 BST
- Submission deadlinein 27 days21 Oct 2026, 12:00 BST
- Award decision expected byin 63 days25 Nov 2026, 23:59 GMT
- Contract startsin 99 days1 Jan 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
2 events · 2 releases on Find a Tender · since 21 Sept 2026- Tender notice published21 Sept 2026, 17:36 BSTUK4
- Tender notice published21 Sept 2026, 17:25 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications Kingston University e-procurement address
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender