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Published 29 Oct 2025, 12:01 GMT

Official UK procurement notice

Property Maintenance & Construction Materials

Official notice

Authority: Great Places Housing Group (Housing)

Open framework scheme11 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Chemical products (24)Electrical machinery, apparatus, equipment and consumables; lighting (31)
+5 moreMedical Devices & Pharma (33)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45)
 Delivery: North West (UKD)Yorkshire & Humber (UKE3)
Framework ceiling (notional)£32,000,000total for 11 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 2 Oct 2026
Lots 11see the lot list below
Framework period 8 yrsends 15 Nov 2034 · extension options published · starts 16 Nov 2026

What is being bought11 lots · detail below

Published requirement description

Great Places Housing Group (GPHG) operates a warehouse Distribution Centre in Trafford Park, Manchester, through which it provides building repairs and other materials to repairs and grounds maintenance operatives and other staff as required.

These materials may be distributed out of the warehouse, delivered direct to site, or picked up by operatives from suppliers' premises as appropriate.

GPHG is establishing an open framework for the provision of these goods, made up of 11 Lots defined by the category of goods required.

GPHG expects that Lots will likely be re-opened at different frequencies (for instance, high volume & high cost lots may be re-opened annually, whilst other may be re-opened bi- or tri- annually).

  • The authority expects to re-tender this requirement around 1 Jan 2034, 23:59 GMT.

CPV: Adhesives · Builders' carpentry · Builders' joinery · Cable, wire and related products · Cleaning and polishing products · Construction materials and associated items · Cooling and ventilation equipment · Electrical supplies and accessories · Electricity distribution and control apparatus · Electronic, electromechanical and electrotechnical supplies · Fasteners · Goods used in construction · +27 more

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 39 suppliers
Framework period
8 yrs from 16 Nov 2026
Scheme runs until
15 Nov 2034
Published description of the framework

Contracts may be awarded to successful suppliers with a place on the framework either with or without competition, in compliance with §45 of PA23.

Any contracts under the framework awarded without competition will be awarded according to objective mechanisms detailed in the Framework Agreement.

The process is detailed in the associated tender documents.

Lots and requirements (11)Procurement structure

11 lots · all with a published value · same evaluation weights on every lot
Lot #1Electrical Factors 8 yrsSMEVCSEPublished value£10,125,000

Cables, wiring and containment systems; switches, sockets and distribution components; lighting products and lamps; testing equipment; electrical fittings, connectors and associated installation accessories; electrical heaters and radiators; power tools.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £10,125,000 exc. VAT · £10,125,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
31200000 Electricity distribution and control apparatus31300000 Insulated wire and cable31500000 Lighting equipment and electric lamps31620000 Sound or visual signalling apparatus31640000 Machines and apparatus with individual functions31650000 Insulating fittings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 1: Electrical Factors £2,200,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Trade Counters:

    Suppliers to Lot 1 must have trade counters open between 8:00am & 4:00pm, Monday - Friday, at least one of which must be within 30 minutes travel time of every GPHG Office listed below:

    Blackpool FY1 3QU

    Blackburn BB1 5ED

    Oldham OL1 1TE

    Manchester M21 7QP

    Cheadle SK8 7EF

    Sheffield S2 5QY

    Delivery Time frames:

    Suppliers to Lot 1 must be able to deliver orders to Great Places' Distribution Centre within 2 working days.

Lot #2Paint & Decorating Materials 8 yrsSMEPublished value£1,950,000

Emulsion, silk and gloss paints for wood, metal and plaster, including fungicidal, mould- and stain-blocking coatings; brushes, rollers, scrapers and sanding materials; caulks, sealants, fillers and general decorating ancillaries.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £1,950,000 exc. VAT · £1,950,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
44800000 Paints, varnishes and mastics
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 2: Paint & Decorating Materials £440,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Delivery Time frames:

    Suppliers to Lot 2 must be able to deliver orders to Great Places' Distribution Centre within 3 working days.

Lot #3Roofing Materials 8 yrsSMEPublished value£980,000

Roof tiles, slates, roofing fixings, flashings and weatherproofing products; associated tools and accessories.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £980,000 exc. VAT · £980,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
44112400 Roof44112500 Roofing materials44200000 Structural products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 3: Roofing £220,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Suppliers to Lot 3 must be able to deliver orders to Great Places' Distribution Centre within 3 working days.

Lot #4General Builders' Merchants 8 yrsSMEPublished value£9,300,000

Cement, aggregates and concrete products; plaster, plasterboard and insulation; general construction materials, consumables and site ancillaries; screws, nails, glues & other fixings, fillers and sealants; power tools.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £9,300,000 exc. VAT · £9,300,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
44100000 Construction materials and associated items44231000 Made-up fencing panels44420000 Goods used in construction44510000 Tools44531100 Wood screws44531300 Self-tapping screws
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 4: General Builders' Merchants £2,000,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Deliveries:

    Suppliers to Lot 4 must be able to deliver across Great Places' estate where required.

    Trade Counters:

    Suppliers to Lot 4 must have trade counters open between 8:00am & 4:00pm, Monday - Friday, at least one of which must be within 30 minutes travel time of every GPHG Office listed below:

    Blackpool FY1 3QU

    Blackburn BB1 5ED

    Oldham OL1 1TE

    Manchester M21 7QP

    Cheadle SK8 7EF

    Sheffield S2 5QY

    Delivery Time frames:

    Suppliers to Lot 4 must be able to deliver orders to Great Places' Distribution Centre within 2 working days.

Lot #5Plumbers' Merchants 8 yrsSMEPublished value£7,270,000

Pipes, fittings and valves in plastic and metal; sanitary ware and fixtures including taps, traps and wastes; electric showers; heating components; sealants and jointing compounds; plumbing tools and installation ancillaries.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £7,270,000 exc. VAT · £7,270,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
44115200 Plumbing and heating materials44115210 Plumbing materials44162000 Piping44163000 Pipes and fittings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 5: Plumbing £1,600,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Trade Counters:

    Suppliers to Lot 5 must have trade counters open between 8:00am & 4:00pm, Monday - Friday, at least one of which must be within 30 minutes travel time of every GPHG Office listed below:

    Blackpool FY1 3QU

    Blackburn BB1 5ED

    Oldham OL1 1TE

    Manchester M21 7QP

    Cheadle SK8 7EF

    Sheffield S2 5QY

    Delivery Time frames:

    Suppliers to Lot 5 must be able to deliver orders to Great Places' Distribution Centre within 2 working days.

Lot #6Hardware & Ironmongery 8 yrsSMEPublished value£1,715,000

Locks, hinges and door furniture; brackets, chains and metal fittings; access hardware; general-purpose ironmongery and associated accessories.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £1,715,000 exc. VAT · £1,715,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
44316000 Ironmongery44520000 Locks, keys and hinges44530000 Fasteners
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 6: Hardware & Ironmongery £380,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Delivery Time frames:

    Suppliers to Lot 6 must be able to deliver orders to Great Places' Distribution Centre within 3 working days.

Lot #7Cleaning and Janitorial Products 8 yrsSMEPublished value£1,200,000

Cleaning chemicals and detergents for domestic and commercial use; disinfectants and sanitation products; wipes, cloths and mops; waste management products; cleaning equipment and consumables.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £1,200,000 exc. VAT · £1,200,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
33760000 Toilet paper, handkerchiefs, hand towels and serviettes39800000 Cleaning and polishing products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing

    Annual turnover must be at least twice the annual Lot value:

    Lot 7: Cleaning etc. Materials £260,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Delivery Time frames:

    Suppliers to Lot 7 must be able to deliver orders to Great Places' Distribution Centre within 3 working days.

Lot #8General Timber Supplies 8 yrsSMEPublished value£1,280,000

Structural and treated timber; sheet materials including plywood, MDF and chipboard; mouldings and joinery timber; fencing and landscaping timber; associated fixings and woodcare products.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £1,280,000 exc. VAT · £1,280,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
03419100 Timber products44220000 Builders' joinery44230000 Builders' carpentry
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 8: General Timber Supplies £280,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Deliveries:

    Suppliers to Lot 8 must be able to deliver across Great Places' estate where required.

    Delivery Time frames:

    Suppliers to Lot 8 must be able to deliver orders to Great Places' Distribution Centre within 3 working days.

Lot #9Windows & Doors 8 yrsSMEPublished value£4,070,000

Internal and external doors; window units in timber, uPVC and aluminium; glazing products; frames, seals and fittings; and associated hardware, fixings and installation accessories.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £4,070,000 exc. VAT · £4,070,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
44221000 Windows, doors and related items
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 9: Windows & Doors £900,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Delivery Time frames:

    Suppliers to Lot 9 must be able to deliver orders across Great Places' estate within 10 working days.

Lot #10Tiling Supplies 8 yrsSMEPublished value£220,000

Wall and floor tiles in ceramic, porcelain and natural stone; adhesives, grouts and leveling compounds; trims and edging; tile cutters and tools; and associated installation ancillaries.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £220,000 exc. VAT · £220,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
24911200 Adhesives44111700 Tiles44831400 Grout
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing:

    Annual turnover must be at least twice the annual Lot value:

    Lot 10: Tiling £50,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Delivery Time frames:

    Suppliers to Lot 10 must be able to deliver orders to Great Places' Distribution Centre within 3 working days.

Lot #11Building Plastics 8 yrsSMEPublished value£328,000

uPVC and plastic building products including bathroom panels, cladding, fascias, soffits and guttering; drainage and ducting systems; sealants, fixings and other associated accessories.

Contract period: 16 Nov 2026 – 15 Nov 2034 (8 yrs)Value: £328,000 exc. VAT · £328,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: Great Places may exercise the following options during the procurement phase: a. Great Places may alter or amend the tender notice to ensure it remains accurate and compliant with the Procurement Act 2023. b. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. c. Great Places may amend the Terms & Conditions for call-off orders. d. Great Places may alter the procurement timetable at its discretion. e. Great Places may cancel, vary or withdraw a Lot at any stage, where there is not a minimum of two compliant Potential Suppliers. f. To clarify any part of a submission received at any stage. g. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options when re-opening competition: a. Great Places may revise & update the items to be priced for each Lot whenever the Framework is re-opened, implying that existing suppliers may be required to submit new tender pricings at each iteration of any Framework Lot b. Framework Lots may be re-opened as and when required by Great Places, and the re-opening of any Lot will not imply the re-opening of any other c. Call-off contracts may be awarded with or without further competition d. To obtain technical details, and/or product samples for specific products proposed by a supplier Great Places may exercise the following options during the Contract Period: a. Successful suppliers may supply goods across Lots to manage capacity and on-time delivery b. The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • supporting any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness c. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% value d. All bids are to remain valid for acceptance for a period of 3 months e. Great Places may amend the Terms & Conditions for call-off orders. f. Great Places may institute new IT systems and invoicing procedures g. To modify the contract as the result of materialisation of a known risk
45261320 Guttering work
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Standing

    Annual turnover must be at least twice the annual Lot value:

    Lot 11: Building Plastics £72,000.00

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's (Compulsory) Liability Insurance* of £5m

    Public Liability Insurance of £5m

    Product Liability Insurance of £5m

  • Technical & professional ability

    Delivery Time frames:

    Suppliers to Lot 11 must be able to deliver orders to Great Places' Distribution Centre within 3 working days.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 11 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Quality Assessment: 20%
  • Price Evaluation: 80%
Published award criteria (2)
  • Quality Assessment
  • Price Evaluation
Lot distribution rule: The maximum number of suppliers per lot is: Lot Category No of Suppliers 1 Electrical - 5 2 Paint etc. - 3 3 Roofing - 3 4 General Builders' Merchants - 5 5 Plumbing - 4 6 Hardware & Ironmongery - 3 7 Cleaning - 2 8 Timber General - 3 9 Windows & Doors - 5 10 Tiling - 3 11 Building Plastics - 3
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Property Maintenance & Construction Materials” is a framework: the contest is a place on its panel, up to 39 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jan 2034
First published
29 Oct 2025, 12:01 GMT
Last source update
15 Sept 2026, 17:13 BST
Award evaluation window
Submission end – 30 Oct 2026
Authority reference
DN808977
FTS notice number
2026/S 000-075953
Latest notice
Tender notice (UK4)
Classification (CPV)
AdhesivesBuilders' carpentryBuilders' joineryCable, wire and related productsCleaning and polishing productsConstruction materials and associated itemsCooling and ventilation equipmentElectrical supplies and accessoriesElectricity distribution and control apparatusElectronic, electromechanical and electrotechnical supplies
+29 moreFastenersGoods used in construction
Delivery area
North West (UKD)Yorkshire & Humber (UKE3)
Official registry OCID
ocds-h6vhtk-052635 Find a Tender
Contract terms summary

All invoices must be sent to [email protected], or such other email address as shall be specified, quoting a valid purchase order number.

The details on the invoice must reflect the details provided during supplier account set-up, and match the purchase order value.

Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Supplier within 30 calendar days from receipt of an undisputed invoice.

Review and risk notes
Risks

Supplier Performance Risks:

Supplier performance failure resulting in poor service levels, delayed deliveries, product quality issues, or inadequate customer service.

Supply Chain Risks:

Supply chain disruption causing shortages of materials or delays in product availability.

Financial Stability Risks:

Supplier insolvency or business failure leading to interruptions in the provision of goods.

Pricing and Market Risks:

Price increases and market volatility affecting the cost of materials, transport, or distribution services.

Capacity and Demand Risks:

Demand exceeding supplier capacity, particularly in circumstances where the demand increases, for instance, should GPHG merge with other organisations.

Quality, Health and Safety Risks:

Health & Safety, and product compliance failures resulting from goods not meeting required specifications, standards, or regulations, in particular for products falling under COSHH regulations.

Contract Management Risks:

Contract management resource constraints limiting effective supplier oversight and performance monitoring.

Competition Risks:

Failure to maintain competition throughout the framework term due to supplier attrition or reduced supplier participation within individual Lots.

Innovation Risks:

Lack of supplier innovation or continuous improvement over the life of the framework, resulting in missed opportunities for efficiencies, cost savings, or service enhancements.

Regulatory Risks:

Changes in industry standards, or legislative and regulatory requirements that impact the supply or use of materials covered by the framework.

Sustainability Risks:

Environmental or sustainability performance risks where suppliers fail to meet agreed commitments relating to responsible sourcing, carbon reduction or waste management.

Cyber Security and Data Protection Risks:

Cyber security or data protection incidents affecting suppliers, particularly given that electronic ordering, invoicing, and inventory management systems are used.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
2 Oct 2026, 12:00 BST
Clarification deadline
29 Aug 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗ reference DN808977

procontract.due-north.com/Advert ↗

Timeline

26 May 2025 → 16 Nov 2026 · 9 dates
  1. Planning notice published
    26 May 2025, 09:42 BST
  2. Market engagement330 days ago
    28 Nov 2025, 23:59 GMT

    Great Places Housing Group (GPHG) operates a warehouse Distribution Centre in Trafford Park, Manchester, through which it provides building repairs and other materials to repairs and grounds maintenance operatives and other staff as required. These materials may be distributed out of the warehouse, delivered direct to site, or picked up by operatives from suppliers' premises as appropriate.

    In addition, GPHG may seek to procure bulk construction materials, for example bricks, block and joinery materials, for the new build construction of domestic dwellings.

    GPHG currently envisages establishing an open framework for the provision of these goods, made up of a number of Lots defined by the category of goods required, and possibly by geographical areas served for certain categories of materials.

    GPHG expects that Lots will likely be re-opened at different frequencies (for instance, high volume & high cost lots may be re-opened annually, whilst other may be re-opened bi- or tri- annually).

    This engagement seeks to:

    a) gauge the numbers of suppliers interested in supplying the various categories of goods across GPHG areas

    b) assist in determining the number of suppliers required or permitted on each specific lot

    c) determine what will be the most efficient and appropriate number of lots

    d) help determine the definitions and scope of the individual lots

    e) assist in understanding how closely goods required should be specified

    f) determine how various pricing mechanisms may be approached in a fair and open manner in tenders

    g) assess how delivery lead times, price review mechanisms and invoicing requirements might be specified in tender requirements

    Responses are sought electronically via reply to an MS Forms survey:

    forms.office.com/e/wWtcP9bJG2 ↗

    The survey should take approximately 30 minutes to complete.

    Respondents must declare any actual, potential or perceived conflicts of interest.

    Deadline for responses: 28th November 2025

    Great Places reserves the right to extend this deadline at its discretion.

    Great Places reserves the right to conduct additional pre-market engagement not described in this notice to help meet the objectives of the PME.

    For example, this may include phone calls, email correspondence, follow up surveys etc.

    This notice is issued in accordance with Sections 16 and 17 of the Procurement Act 2023 and is for preliminary market engagement only.

  3. Next notice expected291 days ago
    6 Jan 2026, 23:59 GMT
  4. Tender notice published75 days ago
    10 Aug 2026, 18:09 BST
  5. Clarification questions by56 days ago
    29 Aug 2026, 23:59 BST
  6. Latest notice published39 days ago
    15 Sept 2026, 17:13 BST
  7. Admission / appointment period ends23 days ago · period end, not a bid countdown
    2 Oct 2026, 12:00 BST
  8. Today
    25 Oct 2026
  9. Award decision expected byin 6 days
    30 Oct 2026, 23:59 GMT
  10. Contract startsin 22 days
    16 Nov 2026

Notice history

12 events · 5 releases on Find a Tender · since 26 May 2025
  1. Pipeline notice published
    26 May 2025, 09:42 BST
    UK1
  2. Preliminary market engagement notice published
    29 Oct 2025, 12:01 GMT
    UK2
  3. Preliminary market engagement notice published
    13 Nov 2025, 16:18 GMT
    UK2
  4. Tender notice published
    10 Aug 2026, 18:09 BST
    UK4
  5. Published value updated to £32,000,000
    10 Aug 2026, 18:09 BST
    was £36,666,667
  6. Status changed to active
    10 Aug 2026, 18:09 BST
  7. Procurement method changed
    10 Aug 2026, 18:09 BST
  8. Deadline published: 7 Sept 2026, 12:00 BST
    10 Aug 2026, 18:09 BST
  9. Tender notice published
    20 Aug 2026, 18:30 BST
    UK4
  10. Deadline moved to 21 Sept 2026, 12:00 BST
    20 Aug 2026, 18:30 BST
    +14 days · was 7 Sept 2026, 12:00 BST
  11. Tender notice published
    15 Sept 2026, 17:13 BST
    UK4
  12. Deadline moved to 2 Oct 2026, 12:00 BST
    15 Sept 2026, 17:13 BST
    +11 days · was 21 Sept 2026, 12:00 BST
Published amendments (3)

Engagement period extended to Friday 28th November

Amended deadline from 7th September to 21st September to provide additional time due to changes to the pricing schedule and pricing methodology.

Tender deadline extended to Friday 2nd October at 12 noon precisely.

Routine re-releases (5)
  • 2025-11: 1 release · 13 Nov 2025
  • 2025-10: 1 release · 29 Oct 2025

Contracting authority & participating public bodies

Great Places Housing Group Limited

Contracting authorityPublic authority - sub-central government GB-MPR: 30045R · GB-PPON: PRYW-1616-TVYT 2a Derwent Avenue, Manchester, North West, M21 7QPContact email, phone

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender