Official UK procurement notice
Procurement of a 'Local Authority' Legal Case Management System
Authority: North Tyneside Council (Local council)
North Tyneside Council are seeking to procure a fully cloud and browser-based Legal Case Management System to support the effective and efficient delivery of its Legal Services function. The solution will provide integrated legal case management, document redaction, court bundling, reporting and dashboard functionality, together with workflow automation, secure role-based access and mobile functionality. Contract duration: 3 years, with the option to extend for up to two further periods of 12 months each.
What is being bought
Published requirement descriptionNorth Tyneside Council are seeking to procure a fully cloud and browser-based Legal Case Management System to support the effective and efficient delivery of its Legal Services function. The solution will provide integrated legal case management, document redaction, court bundling, reporting and dashboard functionality, together with workflow automation, secure role-based access and mobile functionality. The requirement will also include implementation, migration of existing Council case data, training and ongoing support.
Contract duration: 3 years, with the option to extend for up to two further periods of 12 months each
- How the procedure runs: The Authority will conduct a three-stage Competitive Flexible Procedure. Stage One and Stage Two documentation will be issued and submitted together. Stage One will be evaluated first and will assess conditions of participation, mandatory requirements, financial standing and information-security requirements on a pass/fail basis. Only suppliers meeting all applicable Stage One requirements will progress to Stage Two; Stage Two submissions from unsuccessful Stage One suppliers will not be evaluated. Stage Two will evaluate the written tender against the published quality, social value and price criteria. Suppliers must meet all published minimum scoring and progression requirements to proceed to Stage Three. Stage Three will consist of structured solution demonstrations against pre-published scenarios and evaluation criteria. Stage Three scores will form part of the overall evaluation and will be combined with the applicable Stage Two scores to determine the most advantageous tender. The procedure will not include negotiation with suppliers and the Authority does not intend to refine the published award criteria during the procedure. Suppliers will only be removed between stages where they fail to meet the published pass/fail requirements, minimum scores or other stated progression criteria.
CPV: Legal services · Software package and information systems · Software-related services · System and support services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
Evaluation split and conditions of participation as published; the tender pack may add morei
Published sub-criteria (3)
- Quality Questions: 45%
- Demonstrations: 25%
- Price: 30%
Published award criteria (3)
- Quality Questions: Quality Questions including Social Value
- Price
- Demonstrations
No conditions of participation were published on the notice; check the tender documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £133,212 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How North Tyneside Council buys Legal services (CPV 7910), and who usually turns up
North Tyneside Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Legal services (CPV 7910) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in North East England.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
Half of these awards have an award date within 8 days of the bid deadline.
i
Both shares are minimums: some awards have no bid count.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
1 bid8% / 17%
2–375% / 42%
4–68% / 8%
7+8% / 33%
How did awards compare with estimates?
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Below estimate12% / 20%
Within ±2%84% / 57%
Above estimate4% / 23%
Assess each lot i
i
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7225Published estimate£200k
This lot is listed as CPV 7225. The table above uses the notice category.
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Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
1 bid12%
2–346%
4–625%
7+17%
i
Based on 2 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
Middle 50%£200k
Estimate£200k
Who has supplied this buyer on similar work? i
i
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| PPL PRS LtdWorked for this buyer | PPL and PRS Licence Renewalruns to Mar 2027 | — | £52k | Similar wording and category |
Who could compete for this lot? i
i
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £11m16 awards in 36m · last 1 month ago | 5 live · £16m i | 5% below n=4 | |
| £9.8m20 awards in 36m · last 2 months ago | 4 live · £4.2m i | at estimate n=2 | |
| £3.0m9 awards in 36m · last 2 months ago | 4 live · £2.8m i | at estimate n=1 | |
| £15m15 awards in 36m · last 6 months ago | 1 live · £4.0m i | no comparable pairs | |
| £227k7 awards in 36m · last 1 month ago | 1 live · £55k i | at estimate n=1 |
About this data
- Estimates, labelled. The price range, possible competitors and earlier-work matches are our estimates from past awards, not published facts, win chances or price advice. The buyer’s own record and the wider market are shown apart, never mixed.
- Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0, updated through the day and rebuilt nightly. Not every figure uses both feeds, and each one shows how many records it rests on: see the methodology. Spotted something wrong? Tell us.
Coming up in this sector
Contracts ending within 12 months · Retender Radar, sector filter set
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Sept 2026, 16:03 BST
- Last source update
- 13 Nov 2026, 11:41 GMT
- Award evaluation window
- Submission end – 15 Feb 2027
- Authority reference
OPEN20261679- FTS notice number
2026/S 000-107933- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077df1Find a Tender
- How it runs
The Authority will conduct a three-stage Competitive Flexible Procedure.
Stage One and Stage Two documentation will be issued and submitted together. Stage One will be evaluated first and will assess conditions of participation, mandatory requirements, financial standing and information-security requirements on a pass/fail basis. Only suppliers meeting all applicable Stage One requirements will progress to Stage Two; Stage Two submissions from unsuccessful Stage One suppliers will not be evaluated.
Stage Two will evaluate the written tender against the published quality, social value and price criteria. Suppliers must meet all published minimum scoring and progression requirements to proceed to Stage Three.
Stage Three will consist of structured solution demonstrations against pre-published scenarios and evaluation criteria. Stage Three scores will form part of the overall evaluation and will be combined with the applicable Stage Two scores to determine the most advantageous tender.
The procedure will not include negotiation with suppliers and the Authority does not intend to refine the published award criteria during the procedure. Suppliers will only be removed between stages where they fail to meet the published pass/fail requirements, minimum scores or other stated progression criteria.
How to participate & submission route
Official notice Submit via OPEN-UK- Requests to participate (first stage)
- —
- Tender submission deadline
- 16 Nov 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
open-uk.org/opportunities/overvi… ↗
All submissions are to be submitted by the OPEN Portal.
Timeline
30 Sept 2026 → 8 Mar 2027 · 5 dates- Tender notice published45 days ago30 Sept 2026, 16:03 BST
- Latest notice published39h ago13 Nov 2026, 11:41 GMT
- Today15 Nov 2026
- Submission deadlinein 32h16 Nov 2026, 12:00 GMT
- Award decision expected byin 92 days15 Feb 2027, 23:59 GMT
- Contract startsin 112 days8 Mar 2027
Notice history
5 events · 3 releases on Find a Tender · since 30 Sept 2026- Tender notice published30 Sept 2026, 16:03 BSTUK4
- Tender notice published21 Oct 2026, 13:44 BSTUK4
- Deadline moved to 13 Nov 2026, 12:00 GMT21 Oct 2026, 13:44 BST+16 days · was 28 Oct 2026, 12:00 GMT
- Tender notice published13 Nov 2026, 11:41 GMTUK4
- Deadline moved to 16 Nov 2026, 12:00 GMT13 Nov 2026, 11:41 GMT+3 days · was 13 Nov 2026, 12:00 GMT
Published amendments (2)
North Tyneside Council has extended the existing deadline for stage one and two documentation to the 13th November 2026 at 12:00pm to allow sufficient time for suppliers to consider the requirements and prepare their submissions. The following documentation has been updated to reflect the new tender submission deadline: • 01 - Instructions LCMS (Stage One & Two) V2 • Legal Case Management System …
Deadline extension from 13 November 2026 (12:00pm) to 16 November 2026 (12:00pm) due to Microsoft Outage.
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Documentation can be found via the OPEN Portal (https://open-uk.org/) under Browse Opportunities,
- Technical specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender