Official UK procurement notice
Procurement of 3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet
Authority: East Staffordshire Borough Council (Local council)·On behalf of: Newcastle-under-Lyme Borough Council
What is being bought
Published requirement descriptionHealth & Safety remote monitoring of Council waste collection vehicles, all vehicles will be fitted with four way / 360 CCTV cameras and a suitable DVR (Digital Video Recorder) to enable the suppliers monitoring centre to live link to the camera system.
CPV: Miscellaneous transport equipment and spare parts · Sewage, refuse, cleaning and environmental services · Transport equipment and auxiliary products to transportation
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£900,000
- Economic & financial standing
None
- Technical & professional ability
None
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Procurement of 3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet: 40%
- Procurement of 3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet: 60%
Published award criteria (2)
- Procurement of 3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet: Quality will be evaluated across 6 key areas of delivery: 1. Service Management Plan. 2. Staff Resources & training. 3. Service Delivery. 4. Implementation. 5. Performance monitoring and reporting. 6. Health & Safety, Business Continuity, Data Protection.
- Procurement of 3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet: The tender cost accounts for 60% of the overall score. When the total cost of each bid has been established these costs should be converted to a score of 100. All other bids should be scored using the formula.
- Economic & financial standing
None
- Technical & professional ability
None
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Dec 2025, 10:15 GMT
- Last source update
- 12 May 2026, 17:29 BST
- Award evaluation window
- Submission end – 27 Mar 2026
- FTS notice number
2026/S 000-012030- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fc37Find a Tender- Contract terms summary
Upon award and possible subsequent participation each of the collaborating authorities will raise their own purchase order with the successful bidder,who will then be required to invoice the relevant authority directly quoting the respective purchase order number.
- Risks
Failure of the camera hardware / management software on the vehicle (in full or part) that could impact on the ability to carry out the audit.
Failure of the Mobile network resulting of loss of connectivity to vehicles / devices.
How it was run
Official notice- Submission deadline
- 9 Mar 2026, 17:00 GMT
- Clarification deadline
- 27 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
A limit of [100MB] applies when lodging an electronic Tender via the Supplier & Contract Management System. You will be unable to lodge an electronic tender where the total file size exceeds [100MB]. Please ensure that each document is clearly named with the name of your company and a title, which identifies what it, is (i.e. Smith PLC - Tender.doc, Smith PLC – appendix1.pdf).
Timeline
23 Dec 2025 → 21 May 2026 · 11 dates- Planning notice published303 days ago23 Dec 2025, 10:15 GMT
- Market engagement265 days ago29 Jan 2026, 23:59 GMT
It is intended that prospective contractors will have a one-to-one engagement process with the collective group of interested Councils. A tentative date has been set aside for this exercise of the 29.01.2026.
- Next notice expected257 days ago6 Feb 2026, 23:59 GMT
- Tender notice published253 days ago10 Feb 2026, 15:33 GMT
- Clarification questions by236 days ago27 Feb 2026, 17:00 GMT
- Submission deadline226 days ago9 Mar 2026, 17:00 GMT
- Award decision expected by208 days ago27 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent176 days ago29 Apr 2026, 00:00 BST
- Latest notice published162 days ago12 May 2026, 17:29 BST
- Standstill ends153 days ago21 May 2026, 23:59 BST
Notice history
9 events · 3 releases on Find a Tender · since 23 Dec 2025- Preliminary market engagement notice published23 Dec 2025, 10:15 GMTUK2
- Tender notice published10 Feb 2026, 15:33 GMTUK4
- Status changed to active10 Feb 2026, 15:33 GMT
- Procurement method changed10 Feb 2026, 15:33 GMT
- Deadline published: 9 Mar 2026, 17:00 GMT10 Feb 2026, 15:33 GMT
- Contract award notice published12 May 2026, 17:29 BSTUK6
- Status changed to complete12 May 2026, 17:29 BST
- Buyer details updated12 May 2026, 17:29 BST
- Contract signature expected29 May 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Biffa Waste Services Ltd1 Jun 2026 – 31 May 2029 · up to 31 May 2030Extensions: The authority reserve the options to extend the initial contract in multiples of 1 year options. | £83,850 | 29 Apr 2026standstill to 21 May 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Newcastle-under-Lyme Borough CouncilBeneficiary authority
- Lichfield District CouncilContracting authorityPublic authority - sub-central government
- The Borough Council of Newcastle-under-LymeProcuring entityPublic authority - sub-central governmentLead authority as part of an initial collaboration of four authorities.
- West Northamptonshire CouncilContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
1 commercial party on the notice- BIFFA WASTE SERVICES LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender