Find a TenderClosed
Published 13 Jun 2022, 14:56 BST

Official UK procurement notice

Private Sector Housing - Approved List Of Contractors 2022 - 2026

Official notice

Authority: Newport City Council (Local council)

13 lotsWorksOpen procedure
Budget not disclosedValue not published
Submissions closed 15 Jul 2022
Lots 13see the lot list below
Contract term 4 yrsends 31 Aug 2026 · starts 1 Sept 2022

What is being bought13 lots · detail below

Published requirement description

Newport City Council’s Private Sector Housing Adaptations Service operates an Approved List of Contractors (ALC) from which it invites tenders for contracts of work for individual, privately owned and occupied domestic dwellings. Individual contracts are awarded (on a case by case basis) against individual properties – this is not a framework agreement

The numbers of contractors included in each category of the ALC will be determined by annual service demand and budget. Numbers are intentionally limited, however, not only to ensure the ongoing process of administering the ALC is manageable - but also to help develop and maintain more effective partnership working

Housing Services does not guarantee that contractors on the ALC will receive invitations to tender as this is dependent on

(i) budget

(ii) demand for adaptation works in any financial year

(iii) number of contractors included within the category for rotation

This Approved List of Contractors will cover works below 50,000 GBP only

CPV: Access ramps · Architectural and related services · Architectural, engineering and planning services · Asbestos removal services · Building alteration work · Building completion work · Building construction work · Building extension work · Building services · Doors · Installation of door and window frames · Installation of doors · +10 more

Lots and requirements (13)Procurement structure

13 lots · no lot values published
Lot #1General Building Works 4 yrs

This Lot is for any general building works we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Provision of an adapted (ramped) access to a domestic (occupied) property
  • Groundwork preparation for external platform lifts to a domestic (occupied) property
  • Structural alterations e.g. door widening within a domestic (occupied) property
  • Provision of a ground floor WC within a domestic (occupied) property
  • Provision of a bathroom and/or bedroom extension to a domestic (occupied) property
  • Loft conversion within a domestic (occupied) property

Any works that may cause any issues to water/electrics/gas are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of twelve months following completion.

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #2Plumbing & Heating 4 yrs

This Lot is for any Plumbing & heating we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Bathroom adaptations (provision of level access shower / wetroom within a domestic (occupied) property
  • Install/extend a domestic heating system within an occupied property

Any works that may cause any issues to water/electric/gas are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of twelve months following completion

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #3Internal Stairlifts 4 yrs

This Lot is for any Internal stairlifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Supply & fit a straight internal stairlift (only Stannah or Thyssen will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
  • Supply & fit a curved internal stairlift (only Stannah or Thyssen will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.

Any stairlift that is fitted by the suppliers that malfunctions are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of two years following completion.

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #4External Stairlifts 4 yrs

This Lot is for any External stairlifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Supply & fit a straight external stairlift (only Stannah or HomeAdapt will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee
  • Supply & fit a curved external stairlift (only Stannah or HomeAdapt will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.

Any stairlift that is fitted by the suppliers that malfunctions are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of two years following completion.

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #5External Platform Lift 4 yrs

This Lot is for any External platform lifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Supply & fit an external platform lift (Terry Lift only) to a domestic (occupied) property. To include a two-year parts & labour guarantee.

The call out period would be expected for a period of two years following completion.

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #6Through Floor Lift 4 yrs

This Lot is for any Through floor lifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Supply & fit a through-floor lift (only Wessex or Terry or similar approved will be specified) within a domestic (occupied) property. To include a two-year parts & labour guarantee.

The call out period would be expected for a period of two years following completion.

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #7Stock straight stairlifts 4 yrs

This Lot is for any Stock straight stairlifts we may require in relation to this tender. Newport City Council currently holds a stock of six stairlifts with the current supplier and will require the purchase of additional reconditioned lifts from time to time. Upon instruction, we would need the stock lift to be installed within three days.

As part of this award, if the supplier is to be appointed they would need to arrange with the incumbent supplier to arrange collection of stairlifts already owned by NCC that is being stored on their behalf.

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #8Lift repairs service 4 yrs

This Lot is for any stairlift, through floor lift and external platform lift repairs service we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Call-out, fault-find and repair to an existing lift (to predominantly Stannah & Thyssen models) using genuine component parts

We would require same day attendance to repair the lift.

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #9External modular Ramping 4 yrs

This Lot is for any External modular ramping we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Supply & fit modular ramping to provide wheelchair access to a domestic property

The Specification required for the installing of External modular ramping is as follows;

  • Galvanised steel with suitable support frame
  • Hatch sections available for access to ground services
  • Continuous galvanised handrail
  • Kerb 100mm high
  • Load tested to satisfy BS 4592 and 6399
  • Multi directional slip resistance to satisfying BS7976
Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #10Asbestos Surveys 4 yrs

This Lot is for any Asbestos surveys we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • To provide a ‘Management Survey With Part Refurbishment’ report in respect of domestic disabled adaptation works to individual owner/occupied properties. NB: NCC will require the survey to be undertaken and a report received within 10 working days (subject to access availability).
Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #11Architectural Services 4 yrs

This Lot is for any Architectural services we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • To prepare plans to support Planning and Building Regulations (Full Plans) applications in respect of extensions (bedroom/wetroom) to individual owner/occupied properties. NB: NCC will require the survey to be undertaken and plans produced with 10 working days (subject to access availability).
Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #12Structural Engineers 4 yrs

This Lot is for any Structural engineers we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • To provide design and structural calculations in respect of domestic disabled adaptation works to individual owner/occupied properties (e.g. retaining walls; foundation/lintel/beam design). NB: NCC will require the survey to be undertaken and a report/calculations received within 10 working days (subject to access availability).
Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed
Lot #13Window and Door Fitters 4 yrs

This Lot is for any Window and Door Fitting’s we may require in relation to this tender and example of works we would ask you to carry out are listed below;

  • Fitting of window’s in domestic setting
  • Fitting of level threshold doors to ensure wheelchair accessibility in a domestic setting.
  • Must be FENSA Certified or equivalent.
Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)
Delivery: Wales
Variant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Jun 2022, 14:56 BST
Last source update
13 Jun 2022, 14:56 BST
Award evaluation window
15 Jul 2022 – …
Authority reference
NCC-2021-123
FTS notice number
2022/S 000-016161
Classification (CPV)
Access rampsArchitectural and related servicesArchitectural, engineering and planning servicesAsbestos removal servicesBuilding alteration workBuilding completion workBuilding construction workBuilding extension workBuilding servicesDoors
+12 moreInstallation of door and window framesInstallation of doors
Delivery area
Wales (UKL21)
Official registry OCID
ocds-h6vhtk-0345c6 Find a Tender

Publisher note: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the “Suppliers register here” link - Agree to the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the Project - Login to the portal with the username/password - Click the “ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ (pqq_33283) available from 13th June 2022) to access the content. - Click the “Express Interest” button in the “Actions” box on the page. - This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only) - Click on the ITT code to access the content 3. Responding to the tender - You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: - email: [email protected] - Phone: 0800 368 4850 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122010 The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: Not Required (WA Ref:122010)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
15 Jul 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
15 Jul 2022, 13:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Jun 2022 → 1 Sept 2022 · 4 dates
  1. Notice published
    13 Jun 2022, 14:56 BST
  2. Submission deadline
    15 Jul 2022, 12:00 BST
  3. Bids opened
    15 Jul 2022, 13:30 BST
  4. Contract starts
    1 Sept 2022, 00:00 BST

Contracting authority & participating public bodies

Newport City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Newport, Wales, NP20 4URContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria