Preliminary Market Engagement for Community Equipment Repair and Maintenance Services: Exploration of Future Service Delivery Options

{
  "id": "069216-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-07-22T14:22:10+01:00",
  "ocid": "ocds-h6vhtk-06d0f7",
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-06d0f7",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2030-01-01T23:59:59+00:00",
          "startDate": "2027-01-01T00:00:00+00:00",
          "maxExtentDate": "2032-12-31T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK14",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50800000",
            "scheme": "CPV",
            "description": "Miscellaneous repair and maintenance services"
          },
          {
            "id": "50400000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of medical and precision equipment"
          },
          {
            "id": "51400000",
            "scheme": "CPV",
            "description": "Installation services of medical and surgical equipment"
          }
        ]
      }
    ],
    "title": "Preliminary Market Engagement for Community Equipment Repair and Maintenance Services: Exploration of Future Service Delivery Options",
    "value": {
      "amount": 625000,
      "currency": "GBP",
      "amountGross": 750000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Swindon Borough Council is the local authority for the Borough of Swindon in Wiltshire, responsible for delivering a wide range of public services including education, social care, housing, waste management, planning, highways and environmental services. Established as a unitary authority in 1997, the Council serves a population of over 200,000 residents and operates as a significant public-sector organisation and commissioner of services. Its strategic direction is guided by the Swindon Plan, which focuses on building a fairer, better and greener Swindon, with priorities centred on reducing inequality, supporting economic growth, improving outcomes for residents and addressing climate challenges.\nPreliminary Market Engagement\nSwindon Borough Council invites suppliers to participate in a Preliminary Market Engagement (PME) exercise relating to the future delivery of Community Equipment Repair and Maintenance Services. The Council is seeking feedback from organisations with relevant experience to better understand current market capability, service delivery models, innovation, operational considerations and potential commercial approaches.\nSupplier feedback will help shape the future service specification and procurement strategy, ensuring the Council develops a model that delivers safe, effective and value-for-money repair and maintenance services for community equipment that supports residents to remain independent in their own homes.\nThe anticipated contract value is approximately £750,000, with a proposed contract duration of three (3) years, with the option to extend for up to three (3) additional one-year periods at the Council's discretion.\nSuppliers are encouraged to provide evidence-based responses wherever possible and clearly state any assumptions made. Following submission, the Council may review responses, identify common themes and invite selected suppliers to participate in optional follow-up clarification discussions. Participation in this exercise is voluntary and does not form part of any procurement process.\nFor full details of the proposed service, delivery models and supplier questionnaire, please refer to the attached Community Equipment Repair and Maintenance Services Preliminary Market Engagement Specification.\nThis Preliminary Market Engagement exercise does not constitute a call for competition and does not commit the Council to any future procurement process. Information gathered will be used solely to inform future service design and commissioning considerations.\nThe Council thanks suppliers in advance for their time and engagement.\nDN820744",
    "communication": {
      "futureNoticeDate": "2026-09-30T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PNPT-6195-XDWV",
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK14",
        "country": "GB",
        "locality": "Swindon",
        "postalCode": "SN2 2JH",
        "countryName": "United Kingdom",
        "streetAddress": "Swindon Borough Council "
      },
      "details": {
        "url": "http://www.swindon.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Carolyn Wakeman",
        "email": "cwakeman@swindon.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "069216-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/069216-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-07-22T14:22:10+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-08-28T23:59:59+01:00",
        "description": "Swindon Borough Council is the local authority for the Borough of Swindon in Wiltshire, responsible for delivering a wide range of public services including education, social care, housing, waste management, planning, highways and environmental services. Established as a unitary authority in 1997, the Council serves a population of over 200,000 residents and operates as a significant public-sector organisation and commissioner of services. Its strategic direction is guided by the Swindon Plan, which focuses on building a fairer, better and greener Swindon, with priorities centred on reducing inequality, supporting economic growth, improving outcomes for residents and addressing climate challenges. For more information on our plan, please visit our website.\nSwindon Borough Council is exploring future delivery models for its Community Equipment Repair and Maintenance Service. The purpose of this Preliminary Market Engagement is to provide suppliers with sufficient background information to support meaningful and informed responses to the market engagement questions.\nPreliminary Market Engagement\nSwindon Borough Council invites suppliers to contribute to a Preliminary Market Engagement in relation to the future provision of Community Equipment Repair and Maintenance Services and welcomes views on the questions set out within the supplier questionnaire. The Council is seeking feedback to better understand current market capability, service delivery models, operational considerations, innovation and indicative commercial approaches. Supplier feedback will help inform the future service specification and procurement strategy to ensure the Council delivers an effective, safe and value-for-money service.\nThe anticipated total contract value is approximately £750,000. The proposed contract duration is three (3) years, with the option to extend for up to three (3) additional one-year periods at the Council's discretion.\nResponses should be evidence-based where possible and include clear assumptions. Following submission, the Council may analyse themes across responses and may invite some suppliers to optional follow-up clarification discussions to explore aspects of their responses in more depth. Participation in this process is voluntary and does not form part of a procurement process, nor does it create any obligation on the Council or participating organisations. The information gathered will be used solely to inform future service planning.\nThe closing date for responses and submission through the portal is 28 August 2026 at 15:00.\nTo see full details about the proposed Community Equipment Repair and Maintenance Service, including the delivery models under consideration and the supplier questionnaire, please refer to the attached Preliminary Market Engagement Specification.\nThis Preliminary Market Engagement exercise does not constitute a call for competition and does not commit the Council to any future procurement process. The information gathered will be used solely to inform future service design and commissioning considerations.\nThe Council thanks suppliers in advance for their time and engagement.\nDN820744"
      }
    ]
  },
  "initiationType": "tender"
}