Pre-market engagement - Provision of Electronic Tendering System

{
  "id": "050014-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-28T08:45:26+01:00",
  "ocid": "ocds-h6vhtk-06a6f7",
  "buyer": {
    "id": "GB-COH-RS030651",
    "name": "COTTSWAY HOUSING ASSOCIATION LIMITED"
  },
  "tender": {
    "id": "ocds-h6vhtk-06a6f7",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Pre-market engagement - Provision of Electronic Tendering System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "**Please note this is a pre-market engagement exercise**\nCottsway has a contract in place for an e-tendering system, and the contract is due to expire in March 2027.\nThe anticipated new contract period is 3 years, with an option to extend for up to 2 additional years.\nThis pre-market engagement seeks to gather information from suppliers to assess market capability and inform the development of the procurement strategy, specification, and potential route to market, with any insights obtained used solely to shape our approach should we decide to proceed.\nFor more information on this pre-market engagement please refer to the specification which can be found by registering here https://in-tendhost.co.uk/cottsway/aspx/Home\nTo participate, please express your interest via the correspondence function within In Tend no later than 12 pm on Friday 12 June. \n All communication must take place through the In Tend platform.\nAfter expressing your interest, please provide a brief submission containing:\n•\tCompany name\n•\tProduct name\n•\tContact details of those wishing to attend (including email address)\nThis pre-market engagement is issued for information-gathering purposes only and does not constitute a call for competition. \nCottsway reserves the right to amend its requirements prior to formal procurement",
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-COH-RS030651",
      "name": "COTTSWAY HOUSING ASSOCIATION LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ14",
        "country": "GB",
        "locality": "Witney",
        "postalCode": "OX28 4YG",
        "countryName": "United Kingdom",
        "streetAddress": "Cottsway House"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "RS030651",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "CottswayProcurement@cottsway.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PLWH-3995-TGDR",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "050014-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/050014-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-28T08:45:26+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-12T23:59:59+01:00",
        "description": "Suppliers will be invited to provide information covering:\n•\tOverview of your solution and key differentiators\n•\tHow your system meets the functional and technical requirements outlined in the specification (which can be found on In-tend)\n•\tExperience delivering similar systems to comparable organisations\n•\tFuture development roadmap and innovation plans\nThe Pre Market Engagement exercise shall be conducted via a 1½ hour Teams meeting with each Participant during June/July 2026.\nMeeting spaces are limited and shall be allocated on a first come first served basis to interested parties responding to this Brief.\nParticipation in this exercise will not form part of any future evaluation process but will help shape the procurement.\nTo participate, please express your interest via the correspondence function within In Tend no later than 12 pm on Friday 12 June. \nRegistration is available at: https://in-tendhost.co.uk/cottsway/aspx/Home. \nAll communication must take place through the In Tend platform which is where the full specification can also be found.\nAfter expressing your interest, please provide a brief submission containing:\n•\tCompany name\n•\tProduct name\n•\tContact details of those wishing to attend (including email address)\nSubject to availability, meeting dates shall be confirmed to participants week commencing 15 June 2026."
      }
    ]
  },
  "initiationType": "tender"
}