Official UK procurement notice
Pre-market engagement - Provision of Electronic Tendering System
Authority: Cottsway Housing Association (Housing)
What is being bought
Published requirement description**Please note this is a pre-market engagement exercise**
Cottsway has a contract in place for an e-tendering system, and the contract is due to expire in March 2027.
The anticipated new contract period is 3 years, with an option to extend for up to 2 additional years.
This pre-market engagement seeks to gather information from suppliers to assess market capability and inform the development of the procurement strategy, specification, and potential route to market, with any insights obtained used solely to shape our approach should we decide to proceed.
For more information on this pre-market engagement please refer to the specification which can be found by registering here in-tendhost.co.uk/cottsway/aspx/Home ↗
To participate, please express your interest via the correspondence function within In Tend no later than 12 pm on Friday 12 June.
All communication must take place through the In Tend platform.
After expressing your interest, please provide a brief submission containing:
- Company name
- Product name
- Contact details of those wishing to attend (including email address)
This pre-market engagement is issued for information-gathering purposes only and does not constitute a call for competition.
Cottsway reserves the right to amend its requirements prior to formal procurement
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Cottsway Housing Association buys Software package and information systems (CPV 48), and who usually turns up
Cottsway Housing Association’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in South East England (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside South East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 60 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 10%
2–315% / 26%
4–669% / 41%
7+15% / 23%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate30% / 57%
Within ±2%40% / 21%
Above estimate30% / 21%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 39 past lots.
A forecast, not a list of bidders.
1 bid10%
2–326%
4–641%
7+23%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| DB Group Limited (t/a Esuasive)Earlier contract | Provision of Asset Management System (G-Cloud)notice published Mar 2026 | — | — | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 May 2026, 08:45 BST
- Last source update
- 28 May 2026, 08:45 BST
- FTS notice number
2026/S 000-050014- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06a6f7Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
28 May 2026 → 1 Apr 2027 · 3 dates- Planning notice published146 days ago28 May 2026, 08:45 BST
- Market engagement130 days ago12 Jun 2026, 23:59 BST
Suppliers will be invited to provide information covering:
- Overview of your solution and key differentiators
- How your system meets the functional and technical requirements outlined in the specification (which can be found on In-tend)
- Experience delivering similar systems to comparable organisations
- Future development roadmap and innovation plans
The Pre Market Engagement exercise shall be conducted via a 1½ hour Teams meeting with each Participant during June/July 2026.
Meeting spaces are limited and shall be allocated on a first come first served basis to interested parties responding to this Brief.
Participation in this exercise will not form part of any future evaluation process but will help shape the procurement.
To participate, please express your interest via the correspondence function within In Tend no later than 12 pm on Friday 12 June.
Registration is available at: in-tendhost.co.uk/cottsway/aspx/Home ↗.
All communication must take place through the In Tend platform which is where the full specification can also be found.
After expressing your interest, please provide a brief submission containing:
- Company name
- Product name
- Contact details of those wishing to attend (including email address)
Subject to availability, meeting dates shall be confirmed to participants week commencing 15 June 2026.
- Today21 Oct 2026
- Contract startsin 162 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published28 May 2026, 08:45 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender