Official UK procurement notice
PME - COMMUNITY DENTAL SERVICE REPLACEMENT IT SYSTEM
Procurement agent: NHS Wales Betsi Cadwaladr University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionBetsi Cadwaladr University Health Board are looking to hold demonstration days with suppliers to demonstrate their community dental service replacement IT systems. The Health Board are looking for demonstrations from suppliers that have experience in the provision of dental systems and services.
BCUHB Community Dental Services (CDS) delivers a comprehensive range of services across 24 clinic locations and 5 administrative locations in North Wales, including specialist clinics, hospital-based general anaesthetic services, a prison site and oral health promotion teams. The Service provides care for approximately 60,000 patients annually, spanning routine, specialist, urgent, and preventative dental care. This includes clinic-based treatment, minor oral surgery, general anaesthetic procedures, oral health promotion, and an out-of-hours emergency dental service, alongside mobile service provision.
CDS supports a diverse and often vulnerable patient population, including children with complex needs, individuals with physical or learning disabilities, patients requiring specialist or sedation services, and those who may otherwise struggle to access mainstream dental care. The service is delivered by a multidisciplinary workforce of approximately 200 staff, including clinical, administrative, and support roles.
The scale, complexity, and critical nature of CDS provision highlight the importance of resilient and effective digital systems to support safe, efficient, and accessible service delivery.
The Health Board are looking to invite interested suppliers to participate in a demo day to demonstrate systems. This engagement will be limited and open to suppliers with demonstrable experience in the provision of dental systems and services, in order to ensure alignment with clinical requirements and mitigate delivery risk. Please only register intertest to participate within the demo day if you have experience in the provision of dental systems and services.
The Health Board have put together a spreadsheet of requirements they will wish to discuss/view during the demo day. Please contact [email protected], [email protected] & [email protected] for a copy of this requirements list.
Your registered interest needs to be complete below and should be completed fully and returned to: [email protected], [email protected] & [email protected]
Deadline for noted interest for participation: 19th June 2026 12 Noon
Demonstration dates: 24th June 2026 & 1st July 2026 (Virtually via MS Teams)
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How NHS Wales Betsi Cadwaladr University Health Board buys Software package and information systems (CPV 48), and who usually turns up
NHS Wales Betsi Cadwaladr University Health Board’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 86 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid36% / 8%
2–364% / 45%
4–60% / 33%
7+0% / 15%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate33% / 55%
Within ±2%17% / 21%
Above estimate50% / 24%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Published estimate£650k
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 40 past lots.
A forecast, not a list of bidders.
1 bid8%
2–345%
4–633%
7+15%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jun 2026, 09:51 BST
- Last source update
- 9 Jun 2026, 09:51 BST
- FTS notice number
2026/S 000-054088- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b078Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
9 Jun 2026 → 1 Oct 2026 · 4 dates- Planning notice published135 days ago9 Jun 2026, 09:51 BST
- Market engagement125 days ago19 Jun 2026, 23:59 BST
The Health Board are looking to invite interested suppliers to participate in a demo day to demonstrate systems. This engagement will be limited and open to suppliers with demonstrable experience in the provision of dental systems and services, in order to ensure alignment with clinical requirements and mitigate delivery risk. Please only register intertest to participate within the demo day if you have experience in the provision of dental systems and services.
The Health Board have put together a spreadsheet of requirements they will wish to discuss/view during the demo day. Please contact [email protected], [email protected] & [email protected] for a copy of this requirements list.
Your registered interest needs to be complete below and should be completed fully and returned to:
[email protected], [email protected] & [email protected]
Deadline for noted interest for participation: 19th June 2026 12 Noon
Demonstration dates: 24th June 2026 & 1st July 2026 (Virtually via MS Teams)
- Tender notice expected83 days ago31 Jul 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published9 Jun 2026, 09:51 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityProcurement Lead
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender