Official UK procurement notice
Owned Plant Maintenance Services
Authority: CADENT GAS LIMITED (Public body)
What is being bought5 lots · detail below
Published requirement descriptionCadent is looking for an end to end maintenance, repair, and compliance support service for Cadent's plant and vehicle assets across specified networks, providing 24/7/365 operational coverage.
Workshop / Repair Network
Coverage for entire Cadent footprint or specific network bidding for:
-Provisions around collection & delivery
-Provision for out of hours servicing when necessary
-Tyre Replacement service
-Supplier will provide fixed and mobile provisions across all of Cadent's Plant assets / footprint 24/7/365
Document management of Cadent Owned Vehicles
-Checking, filing and storing of original maintenance records from all garages
-Filing and storage of statutory certificates
-Upload copies of documentation and certificates into platforms/portals including the Cadent Asset Database
-SLA on compliance documentation being uploaded onto portals e.g. Loler Certificates within 48 hours.
-Production and storage of defect rectification documents.
Scheduled Maintenance
-Producing and sending invites for scheduled maintenance
-Providing garage booking support including provisions for collection and delivery on all asset types
-Providing bookings for main dealers (manufacturers safety recalls)
-Management of missed appointments via daily reports
-Management of LOLER inspections booking for plant
-Management of trailer mandatory brake testing following intervention with the brake system
-Will establish a communication with Manufacturers to ensure that recalls and campaigns are merged into the safety inspection plan.
Cost Control & Workflow
-Guide times for standard servicing and repair items
-Producing detailed additional authority requests for onward delivery to Cadent for approval. Processing authority once approval is given
-Obtain prior approval before incurring expenditure beyond agreed levels.
-Liaising with Manufacturers for warranty management
-Job estimate and authority to be submitted in a timely manner (SLA)
-Evaluation of job estimates ensuring unessential work is kept to a minimum without compromising compliance, safety, quality and VOR time
Technical support
-Issuing and managing manufacturer safety recalls
-Producing bespoke inspection/service sheets
-Supporting with technical bulletins
-Supporting with technical skill, advice and compliance
-Recommendations on proactive campaigns on preventative maintenance, reducing VOR time
-Actively support Cadent campaigns and safety recalls
-Route cause analysis for major failures - engineering investigation and reports provided for Cadent
General
Resource - Cadent need:
-Account Manager
-Competent persons to manage Cadent defects
-Support Cadent in each Network and ensure all support is Network aligned 0800 - 1800hrs Customer support via telephone and email
-Supply and resource single point of contact Driver Helpline number (freephone) providing 24/7/365 coverage including recovery
-Escalation management
-Provision of breakdown services 24/7/365 for all Cadent plant
- How the procedure runs: The procedure will comprise a number of defined stages, which may include selection, invitation to tender, clarification, negotiation, and final tender submission. Cadent reserves the right to structure and sequence these stages in accordance with the flexibility permitted under the Procurement Act 2023. Stage 1 - Selection Interested suppliers will be required to submit selection information demonstrating their suitability, capability, and capacity to deliver the requirement. Only suppliers meeting the stated selection criteria will be invited to participate in subsequent stages. Stage 2 - Initial Tender Selected suppliers will be invited to submit an initial tender setting out their proposed solution and commercial offer in response to Cadent's requirements and published award criteria. Stage 3 - Clarification and Engagement Cadent may engage with tenderers to seek clarification of submitted tenders. This stage may include written clarification and/or supplier presentations to ensure mutual understanding of requirements and proposed solutions. Stage 4 - Negotiation Cadent may conduct negotiations with one or more tenderers. Negotiations may relate to technical, commercial, or contractual aspects of the tender. Any negotiation will be conducted in a fair and transparent manner and in accordance with the Procurement Act 2023. Stage 5 - Refined / Final Tenders Following clarification and/or negotiation, remaining tenderers may be invited to submit a refined or final tender. Final tenders will be evaluated against the published award criteria. Contract Award The contract will be awarded to the supplier submitting the most advantageous tender in accordance with the stated award criteria. Cadent reserves the right to award the contract without further negotiation or to conclude the procedure at any stage, as permitted under the Procurement Act 2023.
CPV: Miscellaneous repair and maintenance services · Repair and maintenance of plant
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£5,600,000 together) · same evaluation weights on every lotLot #1East MidlandsAwardedRenewal North West, East Midlands +3Published value£1,120,000
The source published no individual description for this lot.
- Condition of participationshortlisting
Criteria will be detailed within the tender documents
Lot #2East of EnglandAwardedRenewal East of EnglandPublished value£1,120,000
The source published no individual description for this lot.
- Condition of participationshortlisting
Criteria will be detailed within the tender documents
Lot #3North LondonAwardedRenewal LondonPublished value£1,120,000
The source published no individual description for this lot.
- Condition of participationshortlisting
Criteria to be detailed within the tender documents
Lot #4North WestAwardedRenewal North WestPublished value£1,120,000
The source published no individual description for this lot.
- Condition of participationshortlisting
Criteria to be detailed within tender documents
Lot #5West MidlandsAwardedRenewal West MidlandsPublished value£1,120,000
The source published no individual description for this lot.
- Condition of participationshortlisting
Criteria to be detailed within the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial cost: 60%
Published award criteria (2)
- Technical
- Commercial cost
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jan 2026, 12:15 GMT
- Last source update
- 14 Jul 2026, 14:26 BST
- Award evaluation window
- Submission end – 15 Jul 2026
- FTS notice number
2026/S 000-024576- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06068aFind a Tender
- How it runs
The procedure will comprise a number of defined stages, which may include selection, invitation to tender, clarification, negotiation, and final tender submission. Cadent reserves the right to structure and sequence these stages in accordance with the flexibility permitted under the Procurement Act 2023.
Stage 1 - Selection
Interested suppliers will be required to submit selection information demonstrating their suitability, capability, and capacity to deliver the requirement. Only suppliers meeting the stated selection criteria will be invited to participate in subsequent stages.
Stage 2 - Initial Tender
Selected suppliers will be invited to submit an initial tender setting out their proposed solution and commercial offer in response to Cadent's requirements and published award criteria.
Stage 3 - Clarification and Engagement
Cadent may engage with tenderers to seek clarification of submitted tenders. This stage may include written clarification and/or supplier presentations to ensure mutual understanding of requirements and proposed solutions.
Stage 4 - Negotiation
Cadent may conduct negotiations with one or more tenderers. Negotiations may relate to technical, commercial, or contractual aspects of the tender. Any negotiation will be conducted in a fair and transparent manner and in accordance with the Procurement Act 2023.
Stage 5 - Refined / Final Tenders
Following clarification and/or negotiation, remaining tenderers may be invited to submit a refined or final tender. Final tenders will be evaluated against the published award criteria.
Contract Award
The contract will be awarded to the supplier submitting the most advantageous tender in accordance with the stated award criteria. Cadent reserves the right to award the contract without further negotiation or to conclude the procedure at any stage, as permitted under the Procurement Act 2023.
How it was run
Official notice- Requests to participate (first stage)
- 22 Apr 2026, 10:00 BST
- Submission deadline
- 22 Apr 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Requests to participate will be submitted via email to
Please ensure during request you provide:
Company name
Registered address
Contact name and details (email, telephone, job title)
The Conditions of Participation will then be released via the Ariba purchasing platform week commencing 23rd March 2026.
Ariba platform: service.ariba.com ↗.
Timeline
15 Jan 2026 → 1 Sept 2026 · 8 dates- Planning notice published281 days ago15 Jan 2026, 12:15 GMT
- Market engagement266 days ago29 Jan 2026, 23:59 GMT
Does your company have experience in providing Owned Plant Maintenance Services for a plant size of 900?
Can you provide full coverage across the entire Cadent footprint or specify which networks you can service?
Can you support out-of-hours servicing, including urgent repair needs?
What are your response times for breakdowns, and do you offer 24/7/365 support?
Please express your interest via emailing [email protected] and [email protected] with your proposal outlining your services and capabilities.
- Tender notice published219 days ago18 Mar 2026, 12:55 GMT
- Submission deadline184 days ago22 Apr 2026, 10:00 BST
- Assessment summaries sent101 days ago14 Jul 2026, 00:00 BST
- Latest notice published101 days ago14 Jul 2026, 14:26 BST
- Award decision expected by99 days ago15 Jul 2026, 23:59 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 15 Jan 2026- Preliminary market engagement notice published15 Jan 2026, 12:15 GMTUK2
- Preliminary market engagement notice published15 Jan 2026, 12:30 GMTUK2
- Tender notice published18 Mar 2026, 12:55 GMTUK4
- Published value published: £5,600,00018 Mar 2026, 12:55 GMT
- Status changed to active18 Mar 2026, 12:55 GMT
- Procurement method changed18 Mar 2026, 12:55 GMT
- Contract award notice published14 Jul 2026, 14:26 BSTUK6
- Status changed to complete14 Jul 2026, 14:26 BST
- Contract signature expected27 Jul 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-01: 1 release · 15 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 4 · North West1 award | |||
| SK PLANT LIMITED1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2034Extensions: Any contract extension may be exercised where there is a continued business need, satisfactory supplier performance, and it represents value for money, in accordance with the terms of the contract. Extensions would be carried out in intervals as agreed between Cadent and the supplier(s). | £1,120,000 | 13 Jul 2026 | Awarded |
| Across several lots1 award | |||
| PlantexpandSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2034Extensions: Any contract extension may be exercised where there is a continued business need, satisfactory supplier performance, and it represents value for money, in accordance with the terms of the contract. Extensions would be carried out in intervals as agreed between Cadent and the supplier(s). | £4,480,000 | 13 Jul 2026 | Awarded |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- PLANTEXPAND LIMITEDAwarded supplier
- SK PLANT LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender