Official UK procurement notice
Obsolete Door Entry Systems Upgrade Programme 2026-2027
Authority: Sheffield City Council (Local council)·Consortium: 2 public authorities
What is being bought15 lots · detail below
Published requirement descriptionThe Works comprise of upgrading existing door entry systems to over 1050 blocks, owned or managed by the employer within the contract area, which are aging and will soon lose the ability to communicate as they currently use PTSN Copper BT landlines and modern devices, by replacing these lines of communication with a 4G GSM to cloud communication device.
Swapping outdated PAC fob reader systems to new KMS cloud systems as these are outdated and only allow a small number of fobs to be stored on the memory.
The Contract is awarded under the JCT Measured Term Contract 2011 for a fixed term of 18 months, commencing on the 1st May 2026 and expiring on 31st October 2027. There is no provision for extension.
No guarantee is given as to the volume or value of works to be instructed. However, for indicative purposes only, it is anticipated that works with a total value of £1.0M to £1.2M per annum may be issued under this contract.
This underlying contract is awarded via Mini Competition from Lot 11 - Servicing, Installation and / or Repairs of Security Systems Including CCTV and Access Controlled Entry Works of the EN:Procure Dynamic Purchasing System Agreement for the Provision of Compliance Works. (OJEU Contract Notice 2025/S 000-006064)
CPV: Building services · Construction work · Consultative engineering and construction services · Consulting services for water-supply and waste consultancy · Electrical installation work · Fencing, railing and safety equipment installation work · Fire-alarm system installation work · Fire-detection systems · Fire-prevention installation works · Firefighting equipment · Installation of doors and windows · Installation services of fire protection equipment · +19 more
How this dynamic market works
From the published notice- Type
- Dynamic market (open)
- Bids received
- 4 bids received · 1 suppliers appointed
Lots and requirements (15)Procurement structure
15 lots · no lot values publishedLot #1Servicing and/or Repair of Air Source Heat PumpsCancelled
Lot #2Installation of Air Source Heat Pumps
Installation of ASHP (air source heat pump units), all associated works including preparation and making good works to various predominantly tenant occupied domestic properties and voids; all works should include test & commission of the system in accordance with manufacturer`s instruction.
Lot #3Servicing and/or Repair of Solar Photovoltaic (Solar PV)
Servicing, maintenance, inspection, and/or repair of solar PV systems shall include but not limited to conduct visual checks for cracked glazing, cell delamination, damage from pests or storm damage and faulty parts. Check electrical installation for damage, arcing or corrosion and loose connections, check monitoring system for any dropouts or unusual patterns, monitor and record the inverter`s performance, where appropriate check battery fluid levels. Leave units clean and clear of debris and in good working order.
Lot #4Installation of Solar Photovoltaic (Solar PV)
Installation of Solar PV Systems shall include but is not limited to the survey, design, supply and installation of Solar Photovoltaic (PV) systems and battery storage.
Lot #5Servicing, Installation, and/or Repairs of Lightning Protection, Surge Protection and Earthing Systems
Provide installation, maintenance, inspection servicing, and/or repair of lightning protection services including but not limited to earthing systems, surge protection, conductor testing and soil sensitivity testing.
Lot #6Water Hygiene Works (including Water System Management and Services, Water Treatment Equipment and Products and Legionella Risk Assessment)
Identify and assess sources of risk, water sampling (Legionella) and maintenance.
Lot #7Servicing, Installation, and/or Repairs of Sprinkler Systems Works
Carry out servicing to sprinkler systems and/or installations to dwellings/blocks in line with manufacturer`s instructions. Provision of minor repairs.
Lot #8Servicing, Installation, and/or Repairs of Fire Compartmentation Works
Works to include but not limited to fire compartmentation works to blocks of dwellings, and provision of minor repairs as necessary. Fire stopping, checks to fire doors, protection of means of escape.
Lot #9Servicing, Installation, and/or Repairs of Fire Alarm Systems Works
Carry out servicing to fire alarm systems and/or installations to dwellings/blocks, and provision of minor repairs, as necessary.
Lot #10Servicing, Installation, and/or Repairs of Portable Fire Fighting Equipment Works
Undertake tests on portable fire-fighting equipment such as extinguishers, fire buckets, fire blankets etc.
Lot #11Servicing, Installation and/or Repairs of Security Systems including CCTV and Access Controlled Entry Works
Supply and install security measures that control access to buildings including door entry systems comprising of remote lock control, internal/external speaker systems including all necessary wiring and connections. Carry out servicing and provision of minor repairs, as necessary.
Closed circuit TV system installation in or around a building for security systems, servicing, and maintenance of CCTV.
Carry out installation, servicing and minor repairs to automatic barriers, gates, turnstiles, or access control systems.
Lot #12Servicing, Installation, and/or Repairs of Warden Call Systems Works
Installation and maintenance of an emergency Warden Call system. Design, supply, install and maintain the Warden Call system for services such as Sheltered Housing Schemes. Carry out servicing and provision of minor repairs, as necessary.
Lot #13Servicing, Installation, and/or Repairs of Intruder Alarm Systems
Carry out installation and servicing to alarm systems to dwellings/blocks, and provision of minor repairs, as necessary.
Lot #14Portable Appliance Testing
Carry out PAT (portable appliance testing) through visual inspections and electrical testing to ensure the safety and suitability of electrical appliances.. For Class I electrical equipment inject test signals into the cable and appliance to ensure their integrity.
Lot #15Installation, Refurbishment, Servicing and Maintenance to Lifts, Stairlifts and Personal Lifting Equipment
Installation, refurbishment, servicing and maintenance to lifts, stairlifts and personal lifting equipment which may include (but not be limited to); escalators, ceiling hoists, evacuation chairs, curved or straight stairlifts, hoists, through floor lifts, wheelchair platform lifts, step lifts, ceiling track hoists.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality - Pass/Fail Criteria: 0
- Price: 100
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Obsolete Door Entry Systems Upgrade Programme 2026-2027” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Feb 2025, 09:46 GMT
- Last source update
- 20 Apr 2026, 09:35 BST
- Authority reference
DN801381- FTS notice number
2026/S 000-035443- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e4a0Find a Tender
Publisher note: Individual contracting authorities entitled to access the DPS agreement will have the option to agree and award underlying contracts to the appointed contractors at any stage during the term of the DPS agreement. The following contracting authorities will be entitled to agree and award underlying contracts under the DPS agreement as and when required — Any member or customer of EN:Procure from time to time, which may include (but not limited): a. any social housing provider and including any subsidiary and sponsoring department of such bodies in the United Kingdom from time to time (https://www.gov.uk/government/publications/current-registered-providers-of-social-housing); b. any local authority in the United Kingdom from time to time (https://www.gov.uk/find-local-council); c. any community land trust and community interest company from time to time. d. any public sector body providing accommodation; e. any community benefit and mutual societies (A Community Benefit Society as registered with the Financial Conduct Authority); f. any private sector bodies with an access to public funds from time to time; g. any combined authorities; h. any educational establishments (including universities): (https://www.gov.uk/check-university-award-degree/recognised-bodies, https://get-information-schools.service.gov.uk/, http://www.schoolswebdirectory.co.uk/localauthorities.php) ; i. any NHS bodies (https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx): j. any Police, Fire and Rescue body: (https://www.police.uk/pu/policing-in-the-uk/, , https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services/, https://www.nifrs.org/home/about-us/your-area/, https://aace.org.uk/uk-ambulance-service/); k. any Registered Charity (https://register-of-charities.charitycommission.gov.uk/charity-search): l. any procurement consortia from time to time; m. any entity or joint venture company that any of the entities referred to in (a) – (k) hold an interest from time to time. For bidders' information a list of EN's current customers is: • 54North Homes - https://54northhomes.co.uk/ • Accent Housing - https://www.accentgroup.org/ • ACIS Group - www.acisgroup.co.uk • Ashfield District Council - https://www.ashfield.gov.uk/ • Barnsley Metropolitan Borough Council — www.barnsley.gov.uk • Berneslai Homes — www.berneslaihomes.co.uk • Beyond Housing - www.beyondhousing.org • Bridge Homes – bridgeshome.co.uk • Calderdale Council – https://new.calderdale.gov.uk/ • Calder Valley Community Land Trust - http://www.caldervalleyclt.org.uk/ • Chartford Housing - https://hortonhousing.co.uk/about-us/chartford-housing-limited/ • Chesterfield Borough Council - https://www.chesterfield.gov.uk/ • City of Doncaster Council — www.doncaster.gov.uk • City of Lincoln Council - https://www.lincoln.gov.uk/ • City of York Council — www.york.gov.uk • Connect Housing — www.connecthousing.org.uk • Derby Homes - https://www.derbyhomes.org/ • First Choice Homes Oldham - https://www.fcho.co.uk/ • Guinness Partnership - www.guinnesshomes.co.uk/ • Great Places Housing Group – www.greatplaces.org.uk • Home Group - www.homegroup.org.uk • Hull City Council — www.hullcc.gov.uk • Incommunities - https://www.incommunities.co.uk/ • Joseph Rowntree Housing Trust – www.jrht.org.uk • Kirklees Council — www.kirklees.gov.uk • Leeds City Council — www.leeds.gov.uk • Leeds Federated - https://www.lfha.co.uk/ • Leeds Jewish Housing Association - www.ljha.co.uk • Leicester City Council - https://www.leicester.gov.uk/ • Lincolnshire Housing Partnership - www.lincolnshirehp.com • Manningham Housing Association - www.manninghamhousing.co.uk • Metropolitan Thames Valley Housing - https://www.mtvh.co.uk/ • Network Homes - https://www.networkhomes.org.uk/ • Northumberland County Council - www.northumberland.gov.uk • Nottingham City Council - https://www.nottinghamcity.gov.uk/ • North Yorkshire Council - https://www.northyorks.gov.uk/ • One Manchester – www.onemanchester.co.uk • Ongo Homes — www.ongo.co.uk/ongo-homes • Paradigm Housing – www.paradigmhousing.co.uk • Pickering and Ferens Homes — www.pfh.org.uk • Plus Dane Housing - https://www.plusdane.co.uk/ • Riverside Housing - https://www.riverside.org.uk/ • Rotherham Metropolitan District Council - www.rotherham.gov.uk • Rykneld Homes - www.rykneldhomes.org • Sevenoaks District Council - https://www.sevenoaks.gov.uk/ • Sheffield City Council – www.sheffield.gov.uk • South Yorkshire Housing Association - www.syha.co.uk • South Kesteven District Council - https://www.southkesteven.gov.uk/ • St Leger Homes — www.stlegerhomes.co.uk • Together Housing Group — www.togetherhousing.co.uk • Unity Homes & Enterprise- www.unityha.co.uk • Wakefield Council - https://www.wakefield.gov.uk/ • Wakefield District Housing — www.wdh.co.uk • West Yorkshire Combined Authority - https://www.westyorks-ca.gov.uk/ • Wokingham Borough Council - https://www.wokingham.gov.uk/ • Yorkshire Housing — www.yorkshirehousing.co.uk Also, see www.efficiencynorth.org/memberships/
How it was run
Official notice- Admission period ends
- 23 Feb 2029, 23:55 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
20 Apr 2026 → 23 Feb 2029 · 2 dates- Notice published185 days ago20 Apr 2026, 09:35 BST
- Today22 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown23 Feb 2029, 23:55 GMT
Notice history
2 events · 2 releases on Find a Tender · since 20 Apr 2026- Status changed to complete20 Apr 2026, 09:35 BST
- Buyer details updated20 Apr 2026, 09:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 035443-2026-1
- Signed
- 10 Apr 2026
- Value
- —
- Period
- … – 23 Feb 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Servicing and/or Repair of Air Source Heat Pumps | 4bids · 4 electronic | 4 | — | £0 – £1,800,000 |
| Whole notice | — | — | — | £0 – £1,800,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- EN Procure LtdContracting authorityCentral purchasing bodyBody governed by public lawHousing and community amenities
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Suppliers admitted to the dynamic market
1 commercial party on the notice- CRS Communications LtdAdmitted to the market
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.