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National Library of Scotland Facilities Management - Multi Lot Contract

Building construction work
Facilities management services
Fire suppression system
+3 more
Scotland (UKM75)
Published value
Not published
Submission deadline Not published
Lots published2
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: National Library of Scotland: "National Library of Scotland Facilities Management - Multi Lot Contract". Published status: complete. Published value: Value not published. 2 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityNational Library of ScotlandScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: National Library of Scotland
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for National Library of Scotland. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.8Bids / Report
30% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 13 active published awards; 10 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNational Library of Scotland
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published11 Jul 2022, 11:57 BST
Last source update11 Jul 2022, 11:57 BST
Recurring procurementNot published
ClassificationBuilding construction work, Facilities management services, Fire suppression system, Refuse and waste related services, Repair and maintenance of plant, Repair and maintenance services
Delivery area
Scotland (UKM75)
OCIDocds-h6vhtk-029d4f
What is being bought
The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice. It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response. The Library” is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity. The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module. There will be two Lots
What changed
From the official release history
  1. tender value changed
    11 Jul 2022, 11:57 BST
  2. Status changed to complete
    11 Jul 2022, 11:57 BST
  3. Official notice release published
    11 Jul 2022, 11:57 BST
  4. Submission deadline changed to published date
    11 Jul 2022, 11:57 BST
  5. Published value updated to £9,500,000
    13 Jul 2021, 12:05 BST
  6. Status changed to active
    13 Jul 2021, 12:05 BST
  7. Official notice release published
    13 Jul 2021, 12:05 BST
  8. Submission deadline changed to 17 Aug 2021, 10:00 BST
    13 Jul 2021, 12:05 BST
  9. Published value updated to £7,000,000
    19 Mar 2021, 10:24 GMT
  10. Status changed to planned
    19 Mar 2021, 10:24 GMT
  11. Official notice release published
    19 Mar 2021, 10:24 GMT
  12. Buyer information updated
    19 Mar 2021, 10:24 GMT
Lots and requirements (2)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1 – Traditional Hard FM Services
    cancelled
    Published valueNot published
    Lot 1 – Traditional FM Hard Services Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances. Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2. Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. Scope of requirement -To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer’s requirements are met in full. Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Lot 2 – Building Fabric, Specialist Services and Minor Work
    cancelled
    Published valueNot published
    Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ). Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. The key requirements of the services can be described as follows: - To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer’s requirements are met in full; Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice. Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    11 Jul 2022, 11:57 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 4 Jul 2022, 00:00 BST · £3,500,000
  5. Contract active
    Signed 4 Jul 2022, 00:00 BST · £1,000,000
Commercial outcome and competition
Awards
Richard Irvin FM Limited
Not published · Not published · active
Richard Irvin FM Limited
Not published · Not published · active
Contracts
Lot 1 – Traditional Hard FM Services
£3,500,000 · signed 4 Jul 2022, 00:00 BST · active
Lot 2 – Building Fabric, Specialist Services and Minor Work
£1,000,000 · signed 4 Jul 2022, 00:00 BST · active
Bid statistics
bids: 2 (lot 1)
electronicBids: 2 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 2 (lot 1)
smeBids: 0 (lot 1)
bids: 1 (lot 2)
electronicBids: 1 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 1 (lot 2)
smeBids: 0 (lot 2)
Buyer and organisations in this procedure

National Library of Scotland

Contracting authority GB-FTS-9417
View buyer profile

  • National Library of Scotland
    buyer

    George IV Bridge, Edinburgh, UKM, EH1 1EW
    i.symonds@nls.uk
    +44 1316233700

  • Edinburgh Sheriff Court
    reviewBody

    Sheriff court House , 27 Chambers Street, Edinburgh, EH1 1LB
    +44 1312252525

  • Richard Irvin FM Limited
    supplier

    Unit A1 City South Office Park , Portlethen, Aberdeen, UK, AB12 4XX
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
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No related procedures published