Official UK procurement notice
National Library of Scotland Facilities Management - Multi Lot Contract
Authority: National Library of Scotland
What is being bought2 lots · detail below
Published requirement descriptionThe National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice.
It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response.
The Library” is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity.
The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module.
There will be two Lots
- Recurrence: 9-12 months prior to contract end date including any extensions used.
CPV: Building construction work · Facilities management services · Fire suppression system · Refuse and waste related services · Repair and maintenance of plant · Repair and maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£9,500,000 together) · same evaluation weights on every lotLot #1Traditional Hard FM ServicesAwardedRenewalPublished value£6,000,000
Lot 1 – Traditional FM Hard Services
Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances.
Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2.
Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works.
Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for.
Scope of requirement
-To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer’s requirements are met in full.
Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
Lot #2Building Fabric, Specialist Services and Minor WorkAwardedRenewalPublished value£3,500,000
Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ).
Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works.
Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for.
The key requirements of the services can be described as follows:
- To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer’s requirements are met in full;
Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice. Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
As detailed in the SPD Scotland module
- Economic & financial standing
As detailed in the SPD Scotland Module
Minimum: As detailed in the SPD Scotland Module - Technical & professional ability
As detailed in the SPD Scotland Module
Minimum: As detailed in the SPD Scotland Module
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 9-12 months prior to contract end date including any extensions used.
- First published
- 19 Mar 2021, 10:24 GMT
- Last source update
- 11 Jul 2022, 11:57 BST
- Authority reference
2020.21.046- FTS notice number
2022/S 000-018891- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029d4fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
In order to ensure the highest standard of service quality the Library requires the Supplier to take a positive approach to fair work practices as part of a fair and equitable employment and reward package that includes the payment of the real living wage to any staff working on Library premises.
The contract will be subject to performance management conditions with regards to KPIs
Performance conditions are documented in the NEC 4 FM Scope.
- Review procedure
The Library will incorporate a minimum of 10 calendar days standstill period at the point of which information on the decision to award the contract is communicated to tenderers (the standstill notification).An economic operator that suffers, or risks suffering , loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Sessions after informing the Library of its intentions.
Publisher note: The SPD module scoring methodology and minimum mandatory requirements is detailed at sections 10 & 11 of the Contract Notice Instruction and Guidance Document. To safequard the effective delivery of the contract , the Library will require any key subcontractors proposed to be used for the delivery of the contract to complete sections A and B of Part II and Part III only of the SPD (S), to self declare whether there are grounds for their exclusion. “Key subcontractors” are those identified as such in the Master Contract List set out at Appendix B of the Instruction and Guidance Document. For the avoidance of doubt, there is no requirement at this stage of the procurement process to complete and submit a separate SPD (S) in relation to any subcontractor who is not a key subcontractor. Contract Award criteria will be made available along with the ITT and Schedules to tender to the successful Bidders. The Library is not bound to accept the lowest price or any tendered submission. Form of Contract - The successful supplier will be required to enter into a formal contract under NEC 4 Facility Management Contract conditions. (SC Ref:699941)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 17 Aug 2021, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
Timeline
30 Jun 2021 → 11 Jul 2022 · 4 dates- Next notice expected30 Jun 2021, 00:00 BST
- Submission deadline17 Aug 2021, 10:00 BST
- Invitations to tender expected25 Oct 2021, 00:00 BST
- Notice published11 Jul 2022, 11:57 BST
Notice history
5 events · 3 releases on Find a Tender · since 13 Jul 2021- Published value updated to £9,500,00013 Jul 2021, 12:05 BSTwas £7,000,000
- Status changed to active13 Jul 2021, 12:05 BST
- Procurement method changed13 Jul 2021, 12:05 BST
- Deadline published: 17 Aug 2021, 10:00 BST13 Jul 2021, 12:05 BST
- Status changed to complete11 Jul 2022, 11:57 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Traditional Hard FM Services1 award | |||
| Richard Irvin FM LimitedSMESubcontracting: Subcontracting of key named sub contracts | £3,500,000 † | — | Awarded |
| Lot 2 · Building Fabric, Specialist Services and Minor Work1 award | |||
| Richard Irvin FM LimitedSMESubcontracting: Specialist named subcontractors | £1,000,000 † | — | Awarded |
Contracts
Lot 1 – Traditional Hard FM Services · Richard Irvin FM LimitedSME
- Signed
- 4 Jul 2022
- Value
- £3,500,000
- Status
- active
Lot 2 – Building Fabric, Specialist Services and Minor Work · Richard Irvin FM LimitedSME
- Signed
- 4 Jul 2022
- Value
- £1,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Traditional Hard FM Services | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 2 · Building Fabric, Specialist Services and Minor Work | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Richard Irvin FM LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.